CAROLYN PAYAN
Pico Rivera,CA
Summary
Hardworking employee with customer service, multitasking, and time management abilities. Excellent attention to detail and problem-solving developed over 20-year career. Highly organized, proactive and punctual with team-oriented mentality.
Overview
34
34
years of professional experience
Work History
Accounts Payable Coordinator
Paul Hastings, LLP
Los Angeles, CA
04.2012 - Current
- Processed invoices and payments on a daily and in a timely manner.
- I have processed payments via ACH, WIRE, CHECK and firms Credit Card.
- Prepared checks for signature as needed per vendors' requests.
- Handling inquiries via phone/email from vendors and internal office employees on status of payments.
- Verified that all vendor invoices have been approved according to policy before processing payments.
- Tracking of the daily export files from Chrome River and uploading our files to our main accounting software 3E.
- Assisted with the implementation of new processes in order to improve efficiency within the department.
- Helped project and operations management employees with accounting-related concerns.
- Prepared journal entries and reconciled accounts to complete month-end closing processes.
- Understood and followed oral and written directions.
- Identified needs of customers promptly and efficiently.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
- Displayed strong telephone etiquette, effectively handling difficult calls.
- Maintained open communication with team members resulting in successful project outcomes.
- Assisted with customer requests and answered questions to improve satisfaction.
- Performed administrative tasks to support strategic initiatives.
- Prepared journal entries for various accounting functions.
- Maintained vendor records and communicated with vendors to resolve discrepancies.
- Researched invoice disputes and discrepancies with vendors in order to resolve issues quickly.
- Reviewed monthly statements from vendors and researched any discrepancies.
- I have managed all the three corporate credit card program reconciling statements, tracking expenses.
- Checked postings and documents for correctness, accuracy and proper coding.
- Provided support during external audits by providing requested information regarding accounts payable items.
Audit Letter /Accounts Payable Coordinator
Paul Hastings, LLP
Los Angeles, CA
09.2005 - 03.2012
- Responsibilities of maintaining organized files for client audit letter requests and complete audit letters
- Ensuring all appropriate timekeepers are notified of requests and provided responses
- Reconciling the main bank account for the firm and the other subsidiary offices
- Compiled training material and responsible of training others of our procedure of audit letters
- Initiated step by step procedure on how to process the bank reconciliation
- Assisting other Accounts Payable Coordinators with the processing of invoices making sure all coding was provided and approvals prior to processing and entering in our system
- Assisted in obtaining W-9 information on vendors and kept a spreadsheet
- Assisted and obtained and tracked acknowledgment contributions made on behalf of the company.
Post Auditor
Warner Bros. Television
Burbank, CA
11.1995 - 09.2004
- Responsibilities of setting up start up packages for shows included Deal memos, time cards, budgets, purchase orders, and episodic worksheets
- Generating Estimated Final Cost (E.F.C.) reports for up to four (4) Half-hour shows and six (6) One-hour shows
- Prepared and reviewed journals due to discrepancies from coding of payroll entries and invoices
- Prepare hot costs reports, average reports, and end of season analysis reports
- Audit all outside vendor and inter-company billing
- Prepared and processed all the invoices prior to sending to accounts payable for payment
- Handled the special handle and rush checks for shows
- Process all show staff and editorial time cards on a weekly basis and distributed paychecks
- Trained new Auditors for our area.
Post Bookkeeper
Warner Bros. Television
Burbank, CA
09.1994 - 11.1995
- Maintained and entered tentative budgets and accelerated budgets for the existing season as well as the new season
- Responsible for the training of the new Bookkeeper and Bookkeeper Assistant.
Post Junior Bookkeeper
Warner Bros. Television
Burbank, CA
05.1992 - 09.1994
- Coding of the time cards for the whole editorial department on their TV Series, M.O.W.s and Mini-Series
- Maintained and updated Deal Memos and contracts on a weekly basis in accordance with IATSE
- Issued all Purchase Orders on a daily basis.
Junior Timekeeper
Warner Bros. Television
Burbank, CA
09.1990 - 05.1992
- Prepared time cards average of 250 per week in accordance with individual departmental contracts
- Audited the accuracy of time cards, i.e
- Departmental rates, crew types, etc
- And communicated revisions to Production Coordinator.
Payroll Assistant
Tales From The Crypt Productions
Los Angeles, CA
01.1990 - 07.1990
- Assisting in preparing weekly payroll and auditing of DGA and WGA for the production company
- Responsible for Extras casting payroll through Axium Payroll Services.
Education
A.A. Degree -
East Los Angeles College
01.2006
Fresno City College
FresnoSkills
- Account Reconciliation
- Payment Tracking
- Invoice Coding
- Invoice Processing
- Attention to Detail
- Data Entry and 10-Key
- Microsoft Office
- Bank Statement Reconciliation
- Elite
- Chrome River
References
REFERENCES AVAILABLE UPON REQUEST
Timeline
Accounts Payable Coordinator
Paul Hastings, LLP
04.2012 - Current
Audit Letter /Accounts Payable Coordinator
Paul Hastings, LLP
09.2005 - 03.2012
Post Auditor
Warner Bros. Television
11.1995 - 09.2004
Post Bookkeeper
Warner Bros. Television
09.1994 - 11.1995
Post Junior Bookkeeper
Warner Bros. Television
05.1992 - 09.1994
Junior Timekeeper
Warner Bros. Television
09.1990 - 05.1992
Payroll Assistant
Tales From The Crypt Productions
01.1990 - 07.1990
A.A. Degree -
East Los Angeles College
Fresno City College
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