Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
AdministrativeAssistant
CAROLYN POWELL

CAROLYN POWELL

Summary

Results-driven Executive Assistant skilled in facilitating executive operations and enhancing productivity. Proficient in schedule management, project organization, and providing high-level administrative support. Utilizes sound judgment and professionalism to analyze and complete tasks effectively.

Overview

21
21
years of professional experience

Work History

Assistant to the CEO

Kepler Group
New York, NY
10.2013 - 03.2025
  • Managed CEO's calendar and travel arrangements, ensuring seamless operations for personal and professional commitments.
  • Facilitated communication with senior clients and industry contacts, fostering strong relationships.
  • Coordinated office management initiatives to enhance organizational efficiency.
  • Directed major projects as Operations Director, collaborating with designers, architects, and contractors for successful execution.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Managed and tracked expenses to meet company budget requirements.
  • Coordinated multiple schedules using online calendaring system.
  • Monitored deadlines associated with various projects assigned by the CEO.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Acted as a liaison between the CEO and other departments within the organization.
  • Handled confidential information with discretion and sensitivity.
  • Coordinated logistics for events hosted by or attended by the CEO.

Yoga & Meditation Teacher

Yoga Alliance
New York, NY
01.2009 - 01.2024
  • Delivered personalized yoga and meditation instruction across diverse settings in New York.
  • Increased client base by 25% through targeted marketing strategies.
  • Adapted meditation techniques to meet the needs of individual clients.
  • Instructed individuals on how to practice mindfulness and breathing exercises.
  • Educated participants on the benefits of regular meditation practice.
  • Planned classes focusing on instruction, demonstration and work time.
  • Recommended books, websites, and other resources related to meditation topics.

Owner

CPow LLC
New York, NY
01.2009 - 01.2013
  • Spearheaded marketing initiatives (social media, creative, branding, website) for entrepreneurs.
  • Supervised creation of marketing materials and collateral.
  • Managed marketing budget, ensuring cost-effective allocation of resources.
  • Assisted with communication strategies and implemented tactics to support business objectives.
  • Assisted in creating presentations for clients outlining proposed solutions.
  • Managed relationships with external vendors to ensure successful completion of projects within budget constraints.
  • Developed brand marketing plan strategies to increase brand awareness.

Executive Personal Assistant

Sony Music Entertainment
New York, NY
09.2006 - 12.2008
  • Managed internal and external business affairs at Sony Music Entertainment, building strong relationships with artists and industry professionals.
  • Coordinated intricate domestic and international travel schedules for President, ensuring efficient logistics.
  • Organized community events, social affairs, and charity functions to improve public image and increase engagement.
  • Checked personal and professional activities to remind employer of priority tasks and deadlines.
  • Acted as liaison between the executive office and other departments within the organization.
  • Monitored and responded to emails and calls, ensuring timely communication with stakeholders.
  • Maintained a calendar of appointments, events and activities for the executive.

Executive Personal Assistant

Jennifer Lopez Enterprises
Los Angeles, CA
06.2004 - 08.2006
  • Coordinated extensive domestic and international travel arrangements to optimize scheduling for business and personal trips.
  • Managed all aspects of Jennifer Lopez's professional and personal life as primary liaison for business management.
  • Oversaw renovation and design projects for residences in Los Angeles, New York, and Miami.
  • Maintained a comprehensive calendar of appointments, events, and activities for Ms. Lopez.
  • Managed all incoming correspondence to ensure timely responses.
  • Provided personal support through errand running and shopping tasks.
  • Prioritized daily schedules to maximize efficiency in allocation of executive's time.

Education

Bachelor of Arts - Communications And Media

Marist University
Poughkeepsie, NY

Skills

  • Communication and organization
  • Confidentiality and discretion
  • Efficiency and integrity
  • Event and project management
  • Attentiveness and respect
  • Microsoft 365 and Google Workspace
  • Collaboration tools: Slack, Asana, HubSpot
  • Email marketing: Mailchimp, Emma
  • Website development: Squarespace, Wix
  • Social media management
  • Expense management: Concur, Navan, Expensify, Paylocity

Languages

Italian
Limited
French
Elementary
Spanish
Elementary

References

References available upon request.

Timeline

Assistant to the CEO

Kepler Group
10.2013 - 03.2025

Yoga & Meditation Teacher

Yoga Alliance
01.2009 - 01.2024

Owner

CPow LLC
01.2009 - 01.2013

Executive Personal Assistant

Sony Music Entertainment
09.2006 - 12.2008

Executive Personal Assistant

Jennifer Lopez Enterprises
06.2004 - 08.2006

Bachelor of Arts - Communications And Media

Marist University

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