Carolyn Tousius
Summary
Highly skilled Executive Assistant with over fifteen years of experience of supporting high-profile executives. Seeking a challenging position to apply my vast experience to the success of a new role and company.
Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Driven and resourceful administrative professional with experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination.
Overview
17
17
years of professional experience
Work History
Executive Assistant to Chairman of the Board
Teva Pharmaceuticals
01.2015 - 01.2024
- Managed Teva NYC office and ensured the property was maintained and meetings were run properly
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Scheduled events and meetings
- Handling of highly confidential documents
- Organized meetings for Board of Directors
- Scheduled complex travel arrangements for both domestically and internationally
- Processed expenses and calculated exchange rate
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Meet and greet C- suite executives
- Built stakeholder relationships
- Collaborated with VIP IT team on a regular basis
- Connected meetings online
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Executive Assistant to Founder and Chairman Emeritus
Wunderman
01.2007 - 01.2015
- Supported Father of Direct Marketing
- Oversee an ever changing of calendar of meetings
- Managed philanthropic events and speaking commitments
- Liaise with direct reports, professional contacts, staff and personal driver
- Prepared and manage monthly expenses
- Communicated with accountants and brokerage representatives
- Created detailed international and domestic travel itineraries
- Secured briefing materials for press conferences and media outlets
- Maintained an extensive database of professional contacts
- Managed personal bills and payments
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Facilitated training and onboarding for incoming office staff.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
Education
Associate Degree - Business Administration And Management
American Intercontinental University
11.2005
Skills
- ADP
- Adobe
- AdobeSign
- Concur
- Diligent
- Dropbox
- Google Suite
- Microsoft 365
- MS Excel
- MS OneNote
- MS Outlook
- MS Teams
- MS PowerPoint
- MS Word
- OnBoarding
- OneDrive
- Oracle
- QuickBooks
- SAP
- SharePoint
- Slack
- Zoom
Timeline
Executive Assistant to Chairman of the Board
Teva Pharmaceuticals
01.2015 - 01.2024
Executive Assistant to Founder and Chairman Emeritus
Wunderman
01.2007 - 01.2015
Associate Degree - Business Administration And Management
American Intercontinental University
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