Summary
Overview
Work History
Education
Skills
Certification
Timeline
Hi, I’m

Carrie Almog

Senior Executive Assistant
Manchester By The Sea,United States
Carrie Almog

Summary

Enterprising and dynamic Senior Executive Assistant with 10 + years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented toward meeting long-term goals through daily organization. Dedicated to her Executives and helping to make their days seamless and productive.

Overview

22
years of professional experience
1
Certification

Work History

Rocket Software

Senior Executive Assistant to the CIO
04.2022 - Current

Job overview

  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Prepared meeting agendas and briefing papers for CIO and IT Senior Leadership Team.
  • Screened calls and emails and initiated actions to respond or direct messages for CIO.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Processed travel expenses and reimbursements for the CIO and senior management group.
  • Prepared presentations, materials and documentation for executives use in meetings and engagements.
  • Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
  • Coordinated and executed special projects.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Monitored incoming correspondence, emails, etc.
  • Maintained confidential, administrative support to the CIO.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Managed procurement approvals and initiated procurement REQ's.
  • Functioned as a full member of the IT Senior Leadership Team

Iron Mountain

Senior Executive Assistant
06.2016 - 04.2019

Job overview

  • C-Suite Executive Assistant to 1 SVP CTO, 1 SVP GM, 1VP and 1 Senior Director, simultaneously.
  • Managed all of their busy and ever changing calenders, travel (domestic and International) and expenses.
  • Edited and published the quarterly Data Management Magazine.
  • Organized and hosted the quarterly global All Hands Calls.
  • Designed and edited Power Point presentations
  • Created and maintained data bases for tracking and metrics purposes
  • Handled all of the procurement, tracking and payments of hardware and software, from Data Management vendors, needed for IronCloud.
  • Budget Management (using excel spreadsheets)
  • Collaborated with all other company EA's to hold quarterly company get togethers.
  • Planned and organized client dinners and company retreats.


Gilmore Associates LLC

Executive Assistant/Assistant Operations Manager
08.2009 - 03.2016

Job overview

  • Supported CEO and COO
  • Heavy calendar management
  • Organized and coordinated conferences and monthly meetings.
  • Created expense reports, budgets and filing systems for management team.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Worked with clients to effectively plan and coordinate logistics for special projects and events.
  • Assessed supplier quality to maintain tight cost controls and maximize business operational performance.
  • Coordinated with General Manager in different operational issues and promotional activities.
  • Supplied personal assistant service when needed to the two owners

East West Mortgage

Senior Mortgage Loan Officer (Team Leader)
07.2001 - 01.2009

Job overview

  • Mentored other mortgage brokers in methods to help each land new clientele
  • Assessed clients' financial data to determine loan suitability
  • Collaborated with and facilitated communications between borrowers and lenders to obtain ideal loans for home purchases
  • Established strong relationships with borrowers, which helped to forge new business opportunities
  • Collaborated with different lenders to find best possible deal for homebuyers
  • Developed and maintained relationships with local real estate agents
  • Originated, reviewed, processed, closed and administered customer loan proposals
  • Reviewed and edited loan agreements to promote efficiency and accuracy
  • Oversaw a team of 5 Manager Loan Officers and their teams (of 5 to 7 Loan Officers) while continuing to be a top producer myself

Education

Trinity College
Vermont

Bachelor of Science from Business Administration

Skills

  • Schedule & calendar management
  • Expense reporting
  • Conference planning
  • P2P Purchases
  • Conflict management
  • Travel coordination
  • Materials Preparation
  • Advanced MS Office Suite
  • Social Media Knowledge
  • Resourceful
  • Strong Interpersonal Skills
  • Research abilities

Certification

Certified Scrum Master (Scrum Alliance)

Timeline

Senior Executive Assistant to the CIO

Rocket Software
04.2022 - Current

Senior Executive Assistant

Iron Mountain
06.2016 - 04.2019

Executive Assistant/Assistant Operations Manager

Gilmore Associates LLC
08.2009 - 03.2016

Senior Mortgage Loan Officer (Team Leader)

East West Mortgage
07.2001 - 01.2009

Trinity College

Bachelor of Science from Business Administration

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Carrie AlmogSenior Executive Assistant