Carrie Byxbe
Missoula,MT
Summary
Organized Title Clerk proficient in accurately processing vehicle titles and registrations in Montana.
Detailed orientated Title Specialist with experience preparing and processing title documents to transfer ownership with expertise in checking documents for completeness, and accuracy when completing data entry.
Customer-oriented and hardworking with in-depth knowledge of title and registration processing within MERLIN system. Have current Department of Justice MVD credentials
Positive and upbeat team member familiar with fee structures, documentation requirements and processing practices for vehicle titles.
Overview
6
6
years of professional experience
Work History
Title Specialist
MVD Express Commercial Division
06.2023 - Current
- Organize and prepare title documents to transfer ownership
- Enter title and vehicle information into database
- Receive and process paperwork for titles, new license plates, registration and renewals
- Current Department of Justice MVD credentials
- Working knowledge and daily usage of MVD computer system "MERLIN" and all Motor Vehicle transactions within
- Maintain confidentiality and security of personal information to protect customer privacy and prevent identity theft
- Communicate with customers to resolve common title issues
- Quality control and review title documents for accuracy and compliance with state and federal regulations
- Keep up-to-date with state and federal regulations to prevent errors and fraud
- Calculate and remit registration tax, service, and other charges
- Collect taxes and fees, submit payments and issue receipts
- Prepare registration and title documents to submit legal transfer work to DMV
- Handle cash and credit card payments accurately
- Manage and reconcile accounts to finalize accurate and complete financial transactions
- Analyze title documents to identify potential issues and resolve any discrepancies
- Print and distribute Vehicle titles and registrations
- Add and remove Security interests (Liens)
Secretary
Loyal Order Of The Moose Lodge 243
01.2021 - Current
- Maintain daily report documents, memos and invoices
- Create and update records and files to maintain document compliance
- Respond to emails and other correspondence to facilitate communication and enhance business processes
- Take accurate and through notes and dictation at all meetings
- Draft agendas, record minutes and generate documents to facilitate meetings
- Record and track operational expenses to identify and eliminate wasteful spending
- Assist coworkers with special tasks on daily basis
- Complete forms, reports, logs and records to quickly handle all documentation for Moose International
- Open and properly distribute incoming mail to promote proper and full communications and transparency
- Consistently volunteer to help with special projects of varying degrees of complexity
- Facilitate timely delivery of special projects to meet objectives
- Surpassed team goals by partnering with colleagues to implement best practices and protocols
- Sign official documents and board minutes
- Update, maintain and safely store minute books and other legal documents
- Conduct general board correspondence and kept records of all correspondence
- Maintain full contact list of members and donors
- Distributed copies of board minutes and actions to members after each meeting
- Identify individuals in community for volunteer participation or funding support, enlist volunteers and raise charity funds
- Update and maintain confidential databases and records
- Manage mail and both incoming and outgoing correspondence, mail, email and faxes
- Create and manage office systems to efficiently deal with documentation
Past Madam President
Fraternal Order Of The Eagles Lodge 32
11.2017 - 06.2023
- Cultivate relationships with existing and potential donors to increase donations
- Develop impactful fundraising strategies to maximize donations and meet fundraising goals
- Offer excellent customer service to donors and sponsors to enhance relationships and increase funding
- Planned and implemented highly successful fundraising events
- Conduct research to identify and target potential donors for fundraising campaigns
- Collaborate with marketing teams to develop marketing materials for campaigns
- Create compelling presentations to promote fundraising activities to potential donors
- Develop and maintained accurate donor databases to track donations and engage with donors
- Developed and executed creative strategies to promote fundraising events
- Collaborated with other community leaders to achieve integration of fundraising efforts
- Attend fundraising events and conferences to stay informed on industry developments and network with peers
- Analyze fundraising data to identify trends and develop strategies for improvement
- Evaluate and report on impact of fundraising efforts to measure success and identify areas for improvement
- Create and implement fundraising plans to encourage donations and distribute funding
- Attend events to develop professional network of potential donors
- Coordinate events to encourage community involvement and increase awareness of organization's mission
- Propose fundraising opportunities to potential donors to increase sources of funding
- Managed budgets for events and campaigns, keeping financial goals on track
- Strategized with client development team members to manage budget and synchronize volunteer efforts to boost funding initiatives
- Analyzed current and potential donor data to identify demographics and trends
- Cultivated cooperation through regular meetings designed to foster inter-team camaraderie
- Maintained contact with individuals from external organizations for events
- Planned and coordinated special events and fundraising activities by working with staff and volunteers
- Monitor grants, contracts, agreements and other documentation for compliance and errors
- Assist with special events and programs
- Use strong interpersonal communication skills to convey information to others
- Communicate with staff members to stay informed about volunteer opportunities and events
- Maintained clean, neat, and operational facilities to serve program needs
- Supported engaging, fun, and smooth-running events by helping with organization and planning
- Guided troubled individuals to tools and resources necessary for healing
- Participated in volunteer orientations and training sessions to learn about organizational changes and mission updates
- Provided administrative support to department leads to help organize events and fundraisers
- Coordinated and managed volunteer activities for community service projects
- Led group discussions and activities to meet different community needs
- Approached issues proactively to best meet current and future community needs
- Facilitated community outreach to expand participation and support
- Built partnerships with related organizations to develop support and gain greater attention for important issues
- Coordinated with different service providers to meet clients' individual needs
- Assisted clients with obtaining housing, employment and support resources
Education
Associate of Applied Science - Paralegal Studies
The University of Montana
Missoula, MTSkills
- Title Processing
- Transfer Processes
- Registration Documents
- Data Entry
- Permit and License Processing
- Accuracy
- Licensing Requirements
- Workload Prioritization
- Workflow Processes
- Quality Production
- Greeting Visitors
- Production Standards
- Payment Collection
Timeline
Title Specialist
MVD Express Commercial Division
06.2023 - Current
Secretary
Loyal Order Of The Moose Lodge 243
01.2021 - Current
Past Madam President
Fraternal Order Of The Eagles Lodge 32
11.2017 - 06.2023
Associate of Applied Science - Paralegal Studies
The University of Montana
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