Summary
Overview
Work History
Education
Skills
Timeline
Generic

Carrie Falotico

Albany

Summary

Over 16 years of clerical, administrative and office management skills. Over 25 years of providing Customer Service excellence in person, by phone and via electronic communication. Proven ability to successfully multi-task in fast paced, team-oriented environments. Exhibit outstanding written and verbal communication skills. Possess cumulative knowledge in all aspects of business environment, including product development, customer service, sales, marketing, purchasing, inventory maintenance, etc. Demonstrated effective interpersonal and conflict resolution skills when addressing customer and internal complaints or issues. Quick learner and adept at situational problem solving with self-driven initiative. Proficient in Google Docs and related programs, Microsoft Word, Access, Excel, FTP, QuickBooks, and virtual connection programs: Zoom, Google Meets, Discord and various social media platforms. 24 years of acquired herb knowledge and practical application.

Offering strong organizational and communication skills, ready to learn and develop in dynamic environment. Brings ability to manage schedules and coordinate activities efficiently, adapting quickly to new challenges and responsibilities.

Overview

33
33
years of professional experience

Work History

Wellness Product Center Coordination

Samaritan Heartspring Wellness Center
08.2022 - Current
  • Responsible for ordering, maintaining, inventorying, and selling nutraceutical and other wellness supplements and products
  • Work with product sales reps regarding products and set up meetings with Heartspring providers
  • Manage product samples for providers
  • Answer product related questions from office staff and patients
  • Close and reconcile the retail cash drawer
  • Maintain Heartspring Foundation financial assistance patient accounts
  • Record employee Kronos sales
  • Run inventory, sales and other reports as needed
  • Process incoming Heartspring referrals received via fax: manually enter them into Epic, work referral work queue, send new patient paperwork
  • Conduct detailed insurance eligibility for the specialty services offered at Heartspring using insurance verification portals and by calling insurance companies including commercial, Workman's Comp, OHP/IHN Medicare, Medicaid and VA
  • Manage referral flow in concert with front office staff and specialty service providers, making sure patient referrals are processed in a timely manner, and assisting scheduling patients as needed
  • Front office coverage as needed for breaks, lunches, vacations and call-outs: check in, schedule, and assist patients with questions and product sales
  • Answer calls from the call center as needed for patient assistance, scheduling, and product questions
  • Receive and route faxes
  • Scan and fax documents
  • Process incoming and outgoing mail

Owner/Operator

Old World Apothecary
10.2003 - Current
  • Create, package, market and sell a variety of herbal products including teas, elixirs and balms
  • Effectively educate private individuals, small groups and large classes on the use of herbs
  • Conduct private consultations providing herbal guidance in the form of educational and informational literature, and personalized herbal formulas

Classified Substitute

Greater Albany Public School District 8J
09.2018 - 06.2022
  • Classified substitute for G.A.P.S
  • In a variety of positions including clerical, library, SEA, one-on-one student support, teacher support, supervision, etc
  • Assisted struggling students through one-on-one sessions, leading to increased academic success.
  • Managed classroom behavior effectively, ensuring a safe and respectful atmosphere for all students.
  • Supervised lunchroom and recess activities.
  • Enforced school and class rules to maintain order in classroom.

Packaging Dept Mgr.

Oregon Genetics
05.2017 - 06.2018
  • Supervised several employees in the packaging department
  • Fulfilled orders, maintained strict inventory of product and packaging
  • Worked on product creation and development.
  • Improved overall department performance through effective team management and collaboration.

Hostess (P-T)

Café Soleil Restaurant
03.2004 - 06.2006
  • Took to-go orders by phone, answered customer questions, and informed of accurate wait times.
  • Supported servers, food runners, and bussers with keeping dining area ready for every guest.
  • Completed daily side work and opening and closing duties without fail.
  • Proactively assisted servers during busy times, helping to expedite food delivery and maintain high levels of guest satisfaction throughout their meal.
  • Greeted customers warmly upon arrival and provided friendly and warm presence throughout dining experience.

Director of Operations

Herb Research Foundation
05.1999 - 10.2003
  • Oversaw all aspects of day-to-day operations of 501(c)(3), including Accounting/Budgeting, Employee and Student Intern Supervision, Membership Database Maintenance, Printing, Purchasing, Order Fulfillment, Customer Service, Sales, Donation Solicitations, etc
  • Processed business account payables/receivables using QuickBooks and processed payroll
  • Updated, maintained and developed new pages of HRF website
  • Maintained membership database utilizing Access
  • Addressed customer questions providing clarification on the safety and efficacy of herbs and herbal products via telephone, email and online question forum
  • Implemented outstanding conflict resolution skills while addressing membership questions/issues
  • Successfully facilitated membership renewal, magazine and newsletter bulk mailings
  • Responsible for updating physical library files with current botanical research articles
  • Authored herbal articles published in quarterly newsletter and Herbs for Health magazine

Care Giver

Anam Chara, Holistic Nursing Home
12.1998 - 10.1999
  • Supported daily hygiene needs of patients by assisting with bathing, dressing, dental care and personal grooming.
  • Cleaned house, ran errands, managed laundry, and prepared meals and assisted with eating
  • Provided emotional support to patients and their families during challenging times
  • Engaged patients in meaningful conversation, socialization, and activity while providing personal care assistance.
  • Performed light housekeeping duties to maintain cleanliness standards while respecting patient personal space.
  • Administered medications as prescribed, ensuring accurate dosage and timely administration for maximum efficacy.

Night Manager

Art Mart
02.1998 - 05.1999
  • Managed 4-6 employees in delivering excellent customer service, making sales, and re-stocking sales floor
  • Resolved guest complaints effectively, working towards satisfactory outcomes that enhanced overall satisfaction levels.
  • Prepared nightly deposits by accurately counting tills and in safe.
  • Secured building for closing by completing run-through of sales floor, turning off electronic systems and turning on alarms.

Night Manager, Assistant Office Manager

Crate & Barrel
08.1991 - 01.1997
  • Sole manager/keyholder on duty, responsible for supervising all employees on the night shift
  • Supervised re-stocking of product on sales floor
  • Resolved customer complaints promptly and professionally to maintain satisfaction.
  • Secured building for closing by completing run-through of sales floor, turning off electronic systems and turning on alarms.
  • Counted and reconciled all tills from previous day's sales
  • Prepared deposits
  • Assisted customers via phone
  • Data entry, filing and other clerical duties

Education

Certified Herbalist -

Rocky Mountain Center for Botanical Studies
Boulder, CO
01.1998

General Studies - Business

San Diego Mesa College
San Diego, CA
01.1992

Skills

  • Customer service and relations
  • Time management
  • Decision-making
  • Outstanding verbal and written communication
  • Complex Problem-solving
  • Staff management, training and development
  • Documentation and reporting
  • Operations management
  • Cross-functional teamwork
  • Conflict resolution
  • Product management
  • Friendly and positive

Timeline

Wellness Product Center Coordination

Samaritan Heartspring Wellness Center
08.2022 - Current

Classified Substitute

Greater Albany Public School District 8J
09.2018 - 06.2022

Packaging Dept Mgr.

Oregon Genetics
05.2017 - 06.2018

Hostess (P-T)

Café Soleil Restaurant
03.2004 - 06.2006

Owner/Operator

Old World Apothecary
10.2003 - Current

Director of Operations

Herb Research Foundation
05.1999 - 10.2003

Care Giver

Anam Chara, Holistic Nursing Home
12.1998 - 10.1999

Night Manager

Art Mart
02.1998 - 05.1999

Night Manager, Assistant Office Manager

Crate & Barrel
08.1991 - 01.1997

Certified Herbalist -

Rocky Mountain Center for Botanical Studies

General Studies - Business

San Diego Mesa College
Carrie Falotico