Carrie Hernandez
Commerce City
Summary
Hardworking and focused Administrative professional with many years of experience at Deane Elementary. Team player and great budget management and recordkeeping. Experienced with managing office operations and supporting school administration. Utilizes organizational skills and effective communication to ensure smooth daily functions. Knowledge of multitasking and handling confidential information in school environment.
Overview
24
24
years of professional experience
Work History
Principal Secretary
Deane Elementary
08.2011 - Current
- Serve as a budget resource to the principal, faculty, student and parent organizations.
- Organize, monitor and maintain all school accounting and financial records.
- Manage all school financial transactions including: orders/receipts, cash income, bank deposits, petty cash, purchasing, reconciling with PeopleSoft reports, school budgets and grant monies.
- Process purchase orders for supplies, equipment and instructional materials for front office, student and school activities.
- Prepare all vouchers, requisitions, purchase orders and district p-card orders for grant funds.
- Manage and reconcile district p-cards for my location.
- Collect, receipt and deposit all revenue from special events.
- Create and manage all school personnel files.
- Time entry reports and documentation.
- Create and post job requests.
- Answer phones, greet and assist visitors (i.e. District personnel, substitutes, parents, etc.)
- Assist in organizing special events, meetings, and field trips.
- Coordinate the master calendar and building use.
- Update and manage voicemail and main office message center.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Back up to the Health Aide. Provide sick care, emergency attention and first aid to students and staff when needed. Administer medication to students as prescribed by doctor and health plan.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Enrollment Secretary
Deane Elementary
08.2008 - 08.2011
- Monitoring daily attendance, checking in late arrivals and early dismissals, and verifying unexcused absences.
- Responsible for sending medical and compulsory letters to parents and Student Outreach.
- Maintaining all attendance and behavior student files.
- Answering phones, emails and voicemails.
- Work with Principal/Assistant Principal on all discipline actions. Type suspension letters and input all discipline issues.
- Enroll and withdraw all students, and communicate this information with other schools.
- Manually input every student registration packet into Campus.
- Request and transfer student files within and outside the District and create new files for incoming students.
- Print and organize report cards.
- Calculate and process records for mandatory State One-day-Count.
- Assist the Health Aide when needed. Maintaining student health plans and medications. Administer medication and general first aid.
Health Aide
Deane Elementary
08.2001 - 01.2008
- Administer care and first aid as necessary.
- Maintain a record of student Health Room visits.
- Administer all medications to students as authorized by the District Area Nurse.
- Monitor injured or ill students and respond to health-related emergencies within District guidelines. Including injecting EPI pens and performing CPR.
- Maintain and update Health records.
- Organize vision and hearing screening/re-screening appointments for students.
- Prepare student health records for field trips including Outdoor Lab. Including permission forms for medications and organizing medication and health care needs for the student.
- Clerical duties, answer phones, and provide coverage for the office when needed.
Education
No Degree -
Edmonds Community College
Lynnwood, WAHigh School Diploma -
Lakewood High School
Lakewood, WA06-1989
Skills
- Assist Principal in all areas
- Teamwork and collaboration
- Multitasking and time management
- Attention to detail
- Fast learner
- Organizational skills
- Maintain confidentiality with sensitive information
- Documentation and recordkeeping
- Excel spreadsheets
- Scheduling and calendar management
- Workflow management
Valuing People award in 2009 & 2020
Was chosen by the staff at Deane Elementary.
Timeline
Principal Secretary
Deane Elementary
08.2011 - Current
Enrollment Secretary
Deane Elementary
08.2008 - 08.2011
Health Aide
Deane Elementary
08.2001 - 01.2008
No Degree -
Edmonds Community College
High School Diploma -
Lakewood High School
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