Carrie Vaughn

• Developed and maintained filing systems, ensuring easy access to documents and streamlined information retrieval.
• Prepared detailed reports and presentations for executive meetings, enhancing decision-making processes through clear communication.
• Coordinated cross-departmental projects, fostering collaboration and improving workflow among team members.
• Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
• Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Seamlessly interacted with colleagues to plan and complete special projects.
• Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
• Used advanced software to prepare documents, reports, and presentations.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Facilitated training and onboarding for incoming office staff.
• Took notes and dictation at meetings.
• Handled confidential and sensitive information with discretion and tact.
• Organized and coordinated conferences and monthly meetings.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Coordinated events and worked on ad hoc projects.
• Developed and implemented stewardship programs to enhance donor engagement and retention.
• Coordinated fundraising events, aligning strategies with organizational goals to maximize impact.
• Streamlined reporting processes, improving efficiency in tracking donor contributions and interactions.
• Provided exceptional customer service to donors, addressing inquiries promptly and ensuring satisfaction with their giving experience.
• Assisted in creating stewardship metrics and performance indicators, facilitating continuous improvement efforts within the department.
• Participated actively in team meetings offering creative solutions that ultimately improved overall stewardship plans.
• Supported event planning teams during fundraisers by assisting with set up managing registration tables greeting attendees ensuring smooth execution.
• Collaborated with development team to create targeted fundraising campaigns, resulting in increased funding for organizational programs.
• Oversaw office supplies inventory, negotiating with vendors to secure favorable pricing and maintain budget adherence.

• Scheduled appointments and conducted follow-up calls to parents.
• Answered multi-line phone system and greeted callers enthusiastically.
• Provided clerical support to school employees by copying, faxing and filing documents.
• Maintained office supplies inventory by checking stock and ordering new supplies.
• Servicing legal documents pertaining to DHS care, legal guardianship and legal residency.
• Assemble all required documents for the bi annual state reports which maintains our school in state compliance.
• Responsible for confirming and approving payroll and leave for approximately 20 staff members.
• Document employee and student accident reports and verify any required restrictions from medical visits from these incidents.
• Assist parents with any questions or concerns they may have about school policy or personal concerns about their student.
• Scheduling appointments and creating meetings for the head principal.
• Organize school wide messages that pertain important information to all our students' parents.
• Responded to emails and other correspondence to facilitate communication.
• Entered data into Software system and updated student and parent contacts with information to keep accurate records.
• Created and updated physical records and digital files to maintain current, accurate documentation..

• Kept school in full compliance with established policies, legal requirements and student safety standards.
• Verified student grades, attendance and schedules.
• Process all enrollment for new and current students.
• Verifying all students have the required state legal documents to be an enrolled student such as proof of residency, immunizations, and transcripts.
• Request all necessary documents from the previous educational facility.
• Create highly detailed reports that pertain to school's drop out rate.
• Complete social security and child support documents for parents who have a student that have become of legal age who have not graduated.
• Enter all final grades and produce final transcripts for graduating high school students.
• Ability to multitask multiple projects and while servicing parents and students.

• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Assisted coworkers and staff members with special tasks on daily basis.
• Managed filing system, entered data and completed other clerical tasks.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
• Opened and properly distributed incoming mail to promote quicker response to staff and parent inquiries.
• Processing highly detailed weekly eligibility reports for student athletes to verify they are in compliance with Oklahoma Secondary School Activity Association.
• Maintain current certification records of all coaching staff.
• Reserve all transportation for all student sports and school events.
• Input athletic events on the calendar on school website.
• Organize the process and the event for all athletic homecoming's ceremonies and national college signing days.

• Kept school in full compliance with established policies, legal requirements and student safety standards.
• Verify student grades, attendance and schedules are accurate for each student.
• Process all enrollment for new and current students.
• Verifying all students are in compliance with required state legal documents to be an enrolled student such as proof of residency, immunizations, and transcripts.
• Request all necessary state required documents from the previous educational facility.
• Enter all final grades and produce a detailed official transcripts.

Responsible for special needs student in the classroom.

Keep a safe learning environment for the student responsible for.

Help with student's class work.

Assist in teaching in the classroom with other students in the class.