Caryn Stein
Silver Spring,Maryland
Summary
Administrative professional with extensive experience at Montgomery County Public Schools, excelling in document preparation and scheduling. Proven ability to enhance office efficiency and maintain confidentiality while building strong relationships. Adept at managing executive calendars and providing exceptional administrative support, ensuring seamless operations and timely completion of tasks. Known for collaborative spirit and adaptability, with key skills in accuracy and multitasking.
Overview
20
20
years of professional experience
Work History
Administrative Secretary III
Montgomery County Public Schools
05.2023 - Current
- Provides clerical support to director and coordinator by copying, scanning, and filing documents.
- Edits and proofreads hearing officer reports.
- Helps to create memorandum.
- Enhances office efficiency by organizing and maintaining filing systems, managing correspondence, and scheduling appointments for a busy office.
- Safeguards sensitive information by implementing strict confidentiality protocols in the handling of documents and communications.
- Responds to inquiries from MCPS staff and 3 Union associations seeking information.
- Maintains a a good relationship with Union representatives.
- Builds and maintains excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Completes forms, reports, logs, and records to quickly handle all documentation for Department of Labor Relations.
- Masters multi-tasking abilities by effectively prioritizing and managing concurrent projects to ensure timely completion of all assigned tasks.
- Maintains inventory of office supplies and placed orders.
- Manages executive calendars, reducing scheduling conflicts by meticulous planning and coordination.
- Supports director by managing budgets, scheduling appointments and organizing itinerary.
Administrative Bookkeeper
Trademark Realty, Inc.
02.2005 - Current
- Enhances budget management by tracking expenses and comparing actual costs to projected figures, ensuring financial stability.
- Ensures compliance with tax regulations by preparing and submitting required documentation accurately and within deadlines.
- Optimizes payroll processing by staying current on labor laws and maintaining updated employee records, ensuring accurate payments.
- Maintains confidentiality of sensitive financial information, preserving the trust of both employees and stakeholders alike.
- Completes payroll for employees and maintained detailed records of procedures.
- Completes tax forms in compliance with legal regulations.
- Establishes QuickBooks accounting system to reflect accurate financial records.
- Records deposits, reconciled monthly bank accounts and tracked expenses.
- Reduces financial discrepancies by diligently reconciling accounts, identifying errors, and making timely adjustments.
- Implements cost-saving initiatives by analyzing expenses and identifying areas for potential reductions or improvements.
- Prevents fraudulent activities by adhering to internal controls and reporting any suspicious transactions promptly.
Administrative Secretary III
Montgomery County Public Schools
09.2022 - 05.2023
- Contributed to a positive work environment by demonstrating professional etiquette in all interactions with colleagues and clients alike.
- Facilitated smooth running of office operations by maintaining inventory of office supplies.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Liaised between clients and vendors and maintained effective lines of communication.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Maintained accurate records of employee attendance, vacation days, sick leave, and overtime to facilitate payroll processing.
- Maintained inventory of office supplies and placed orders.
- Maintained confidentiality of sensitive information, ensuring trust and integrity in office dealings.
- Assisted coworkers and staff members with special tasks on daily basis.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Enhanced office efficiency by organizing and maintaining filing systems, managing correspondence, and scheduling appointments.
- Managed bank transactions for school finances and field trips.
Administrative Secretary I
Montgomery County Public Schools
07.2019 - 08.2022
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Enhanced office efficiency by organizing and maintaining filing systems, managing correspondence, and scheduling appointments.
- Responded to inquiries from callers seeking information regarding Federal guidelines for the Prekindergarten/HeadStart programs.
- Sorted, opened, and routed incoming correspondence and deliveries to help coordinator respond quickly to business and customer requirements.
- Maintained accurate records of employee attendance, vacation days, sick leave, and overtime to facilitate payroll processing.
- Safeguarded sensitive information by implementing strict confidentiality protocols in the handling of documents and communications.
- Maintained inventory of office supplies and placed orders.
- Optimized appointment scheduling to maximize executive productivity.
- Maintained confidentiality of sensitive information, ensuring trust and integrity in office dealings.
- Managed executive calendars, reducing scheduling conflicts by meticulous planning and coordination.
- Developed comprehensive onboarding process for new employees to accelerate their acclimatization.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Volunteered to help with special projects of varying degrees of complexity.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Attendance Secretary
Montgomery County Public Schools
08.2018 - 07.2019
- Maintained confidentiality of student information.
- Collaborated effectively with other administrative staff members for seamless coordination during events such as kindergarten registration and parent-teacher conferences.
- Recorded and tracked daily bus route schedule and reported on late arrivals or bus issues.
- Mitigated variety of student and parent complaints and problems daily.
- Handled parent calls requesting student early dismissal for approved reasons and facilitated release of students from class.
- Served as an essential point of contact for all attendance-related inquiries from students, parents, teachers, and administrators alike.
- Streamlined the attendance process for efficiency with timely data entry and attention to detail.
Secretary I & II
Montgomery County Public Schools
08.2017 - 06.2018
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Facilitated payroll during the long-term absence of the Administrative Secretary.
- Provided clerical support to school staff by copying, scanning, and filing documents.
Special Education Paraprofessional
Montgomery County Public Schools
12.2006 - 06.2017
- Maintained positive attitude and affirmatively communicated with each student.
- Offered student support through special accommodations, extra assistance, and assessments.
- Collaborated with teacher to create customized classroom environment integral to students' needs.
- Monitored student classroom and outdoors activities to promote student safety.
- Supported teacher in development of individual learning strategies.
- Delivered personalized educational, behavioral, and emotional support to individual students to enable positive learning outcomes.
- Set up visual aids, equipment, and classroom displays to support teacher's lesson delivery.
- Prepared instructional materials for group and one-on-one use to comply with established curriculum.
- Coordinated with general education teachers on curriculum adaptation, ensuring that modified lessons aligned with state standards while meeting the unique needs of special education students.
- Attended ongoing professional development workshops and trainings to stay current on best practices in special education instruction.
- Worked cooperatively with students of various culturally diverse backgrounds and learning styles.
- Conducted small group and individual classroom activities with students based on differentiated learning needs while carrying out IEP goals.
- Built and maintained effective communication and relationships with students, teachers, support staff and parents.
- Assisted in the development of social skills programs, fostering positive relationships among students and improving classroom dynamics.
- Provided one-on-one support for students with special needs, ensuring they received appropriate accommodations during testing and assessments.
- Supported the integration of assistive technology into daily lessons, increasing accessibility for students with physical or cognitive limitations.
- Oversaw class of students in absence of instructor.
- Established professional relationships with parents and other teachers to increase rapport and support.
- Helped feeding and daily living skills to support physical and emotional well-being.
- Provided individualized reading, writing and math instruction to support student development.
Education
Special Education With ESOL Students
George Washington University
Washington, DCBachelor of Arts - Communications
The American University
Washington, DCSkills
- Document preparation
- Verbal communication
- Administrative support
- Scheduling and calendar management
Timeline
Administrative Secretary III
Montgomery County Public Schools
05.2023 - Current
Administrative Secretary III
Montgomery County Public Schools
09.2022 - 05.2023
Administrative Secretary I
Montgomery County Public Schools
07.2019 - 08.2022
Attendance Secretary
Montgomery County Public Schools
08.2018 - 07.2019
Secretary I & II
Montgomery County Public Schools
08.2017 - 06.2018
Special Education Paraprofessional
Montgomery County Public Schools
12.2006 - 06.2017
Administrative Bookkeeper
Trademark Realty, Inc.
02.2005 - Current
Special Education With ESOL Students
George Washington University
Bachelor of Arts - Communications
The American University
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