Casey Gilman
Greenfield,MA
Summary
Detail-oriented and collaborative team player with strong organizational skills. Ability to handle multiple tasks simultaneously with creativity and humor.
Overview
11
11
years of professional experience
Work History
Administrative Coordinator, Education Programs & Communications Manager
Pioneer Valley Symphony
04.2021 - Current
- Created new fundraising organizational systems and deliverables, conducted outreach to secure 46% of the FY23 season sponsorships resulting in a 28% increase over FY22
- Successfully migrated data from Little Green Light to Network for Good; cleaned constituent data eliminating mailing errors; fostered successful relationships with donors and sponsors via emails, phone calls, and letters of gratitude
- Increased fundraising and ticket revenue by creating graphics, posts, and other marketing deliverables; photographing events to images and videos for marketing and constituent relations
- Established and documented repeatable processes for youth orchestra auditions, rehearsals, concerts, and annual school tours to regional schools; coordinated and led meetings and follow-up communications with faculty and staff to ensure the success of events; regularly communicated with families and students
- Worked with Ed Programs Director to establish new systems, coordinated and tracked scheduling and billing, communicated with families and students, and provided support for 10+ teaching faculty to ensure the success of ongoing and new private lessons and classes
- Created a modern box office for public events, increasing sales and customer satisfaction; provided customer support online, over the phone, and in person.
- Supported program management efforts by tracking deadlines, maintaining documentation, and communicating progress updates to stakeholders
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail
Freelance Writer
Various
04.2013 - 04.2021
- Published in WHYY, New England Public Radio, Macmillan Reference's Discoveries in Modern Science, Council for the Advancement of Science Writing, the Society for Integrative and Comparative Biology, Natural History Magazine, and the Journal of Experimental Biology
- Scheduled interviews and recording sessions by phone and email
- Wrote to daily, weekly, and bi-weekly deadlines
- Voiced, edited, and produced reports for air and web.
- Collaborated with editors to refine drafts, ensuring consistent tone and style across various platforms.
Digital Media Intern
New England Public Radio
10.2016 - 04.2017
AAAS Mass Media Fellow
The Philadelphia Inquirer
06.2016 - 08.2016
Reporter Intern
New England Public Radio
05.2015 - 09.2015
Science Writing Intern
Office of News & Media Relations
08.2013 - 12.2013
Education
Ph.D. Biology -
University of Massachusetts
Amherst, MA02.2019
M.S. Biology -
University of New Mexico
Albuquerque, NM05.2010
Skills
- Project collaboration
- Program management
- Data analysis and visualization
- Marketing
- Research
- Website design and maintenance
- Graphic design
- Public speaking
- Interviewing
- Training
- Scheduling
Additional Information
- Among many other things, [Casey] invented a modern box office for public events, cleaned up veeerrrry inconsistent people data, transitioned to a new donor system, "built the road" on new programs as we walked it, passionately championed young people (and programs for them), solved a variety of problems and wore many, many "hats." Here's to Casey for all that you have done, do now, and envision for the future.
- One of my favorite things in life is seeing people who are JUST SO GOOD at what they do, in action and getting it done. And to work alongside them is an even greater privilege! All my gratitude for all that you do for the youth orchestra-you're truly the secret sauce that makes it all come together.
Technology Tools
- Word
- Excel
- PowerPoint
- G Suite
- Asana
- Slack
- WordPress
- Squarespace
- MailChimp
- Network for Good
- Little Green Light
- Canva
- Adobe InDesign
- Adobe Audition
- Adobe Photoshop
- Adobe Premiere
References
- Sam Hudzik, News Director, New England Public Media, Former Editor/Supervisor, 202-316-3319, sam_hudzik@nepm.org
- Johanna Bates, Co-Owner & Principal, DevCollaborative, Friend, 413-522-2382, johanna@devcollaborative.com
Timeline
Administrative Coordinator, Education Programs & Communications Manager
Pioneer Valley Symphony
04.2021 - Current
Digital Media Intern
New England Public Radio
10.2016 - 04.2017
AAAS Mass Media Fellow
The Philadelphia Inquirer
06.2016 - 08.2016
Reporter Intern
New England Public Radio
05.2015 - 09.2015
Science Writing Intern
Office of News & Media Relations
08.2013 - 12.2013
Freelance Writer
Various
04.2013 - 04.2021
Ph.D. Biology -
University of Massachusetts
M.S. Biology -
University of New Mexico
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