Casey Magnacca
Coppell
Summary
Administrative professional with proven ability to support senior executives through effective management of schedules, communications, and office functions. Recognized for fostering collaborative team environments and achieving organizational goals. Reliable and adaptable, ensuring seamless operations amidst changing priorities, with proficiency in office software and communication skills valued by employers.
Overview
10
10
years of professional experience
Work History
Administrative Assistant to the Director
Coppell ISD
07.2020 - Current
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Composed letters, memos, reports, emails, presentations, and other written correspondence as required by management staff.
- Managed incoming calls while providing information, or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing, and expediting orders for supplies.
- Assisted with the planning of special events by arranging catering services, securing venues, and ordering promotional materials.
- Created travel arrangements for senior managers according to their requirements.
- Ensured efficient operation of office equipment, such as printers, copiers, and fax machines.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel, or other similar programs.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures.
- Conducted research online, utilizing search engines such as Google or Yahoo!
- Monitored progress on projects assigned by upper management.
- Assisted in the preparation of reports and presentations, contributing to informed decision-making processes.
- Trained new administrative staff on office procedures and software applications, enhancing team performance and productivity.
Middle School Secretary
Coppell ISD
07.2019 - 07.2021
- Greeted students, parents, and visitors in a professional manner.
- Created student files and maintained accurate records of student information.
- Organized and distributed mail to faculty members on a daily basis.
- Answered phone calls from parents regarding school related questions or concerns.
- Prepared documents such as letters, memos, reports, and agendas for staff meetings.
- Created purchase orders for supplies needed by the school.
- Compiled data from various sources into spreadsheets using Microsoft Excel.
- Maintained an up-to-date calendar of events for the school year.
- Served as a liaison between staff members and outside vendors for contracted services.
- Provided support to teachers in regards to classroom activities or projects.
- Developed forms used by faculty members for tracking attendance or progress reports.
- Managed petty cash accounts used to purchase items needed by the school district.
- Supported administrative personnel in completing tasks such as filing paperwork or updating databases.
- Assisted with the organization of special events held at the middle school throughout the year.
- Resolved issues with parents using active listening skills to de-escalate difficult situations.
- Communicated with parents, teachers and members of public with patient demeanor.
- Managed multiple calendars, expense reports, reimbursements and meeting preparation.
Content Mastery Teacher
Coppell ISD
06.2018 - 07.2019
- Assisted in the implementation of individualized education plans for special needs students.
- Provided support and guidance to special education teachers in developing instructional materials, lesson plans and assessments.
- Collaborated with classroom teachers to ensure that modifications were made to meet the needs of each student.
- Facilitated communication between parents, teachers, administrators, and other school personnel regarding student progress and behavior issues.
- Administered tests and collected data on student performance.
- Observed students during lessons to ensure they were receiving instruction at their appropriate level.
- Participated in IEP meetings, parent conferences, and other meetings related to special education services as needed.
- Attended professional development sessions related to best practices for supporting students with disabilities.
- Helped create a positive learning environment by encouraging students through positive reinforcement techniques.
- Assisted with the management of student behaviors in the classroom setting using de-escalation strategies.
- Worked one-on-one with students who required additional assistance understanding material or completing assignments.
- Instructed small groups of students in specialized areas such as reading comprehension or math skills.
- Provided support to teachers by helping them prepare materials for activities or lessons.
- Kept up-to-date on current trends in special education teaching methods and strategies.
- Assisted with physical care needs such as feeding or toileting when necessary.
Special Education Paraprofessional
Coppell ISD
04.2016 - 06.2018
- Assisted teachers in creating and implementing Individualized Education Plans for students with special needs.
- Provided one-on-one instruction to students who needed extra help with learning tasks.
- Collaborated with classroom teachers to modify educational materials to meet the individual needs of each student.
- Monitored behavior of students in order to ensure a safe, positive learning environment.
- Supported the development of social skills through modeling appropriate behavior and interactions with peers.
- Maintained records of student progress and communicated results to parents and other school personnel.
- Administered assessments as directed by teachers or other school personnel.
- Encouraged independent thinking, problem solving, and self-advocacy skills among students.
- Developed lesson plans for small groups or individual students that focused on academic, behavioral, and social goals established in IEPs.
- Organized instructional materials for use in the classroom setting.
- Assisted in the implementation of accommodations outlined in IEPs such as seating arrangements or modified testing procedures.
- Implemented behavior management strategies designed by special education staff members.
- Motivated students to achieve academic success while fostering an environment of respect and acceptance.
- Provided feedback on how well a student is progressing towards meeting their IEP goals.
- Participated in meetings with teachers, administrators, counselors, parents and guardians, outside agencies regarding student's progress.
- Attended professional development sessions related to working with special education populations.
- Offered emotional support during times of difficulty or crisis situations involving the student.
- Assisted with transitioning from one activity to another throughout the day as needed by the student.
- Collaborated with therapists when necessary to assist students' development of motor skills or sensory processing abilities.
Education
MBA - Buisness
Western Governors University
Salt Lake City, UT09-2027
Bachelor of Science - Criminal Justice Administration
University of Phoenix
Tempe, AZ01-2015
Associate of Arts - Criminal Justice
University of Phoenix
Tempe, AZ04.2013
High School Diploma -
Corsicana High School
Corsicana, TX05.2002
Skills
- Check reconciliation
- Appointment coordination
- Business proposal creation
- Efficient appointment management
- Digital Archiving
- Information Security
- Workflow Optimization
- Quality Assurance
- Invoice management
- Accurate data entry
- Travel logistics management
- Event coordination
- Presentation Design
- Data analysis
- Effective calendar coordination
- Financial record management
- Reception Oversight
- Administrative assistance
- Expense management
- Database Management
- Administrative support
- Records management
- Data organization in spreadsheets
- Document Control
- Data Analysis and Research
- Detail-oriented planning
- Excel proficiency
- Technical Support
- Training and Development
- Schedule Management
- Recordkeeping
- Data Organization
- Compensation and benefits administration
- Deadline-Oriented
- Meeting Arrangements
- Invoice management
- Advanced MS Office Suite Knowledge
- Excel Spreadsheets
- Client engagement
- Financial record assistance
Accomplishments
- Created detailed expense reports in excess of a million dollars.
- Planned corporate meetings, lunches and special events for groups of 200+ employees.
G.E.M Award Recipient
The GEMs program seeks to recognize outstanding employees who serve the mission and core values of the Coppell Independent School District in a manner that exceeds job and salary expectations
References
References available upon request.
Timeline
Administrative Assistant to the Director
Coppell ISD
07.2020 - Current
Middle School Secretary
Coppell ISD
07.2019 - 07.2021
Content Mastery Teacher
Coppell ISD
06.2018 - 07.2019
Special Education Paraprofessional
Coppell ISD
04.2016 - 06.2018
Associate of Arts - Criminal Justice
University of Phoenix
High School Diploma -
Corsicana High School
MBA - Buisness
Western Governors University
Bachelor of Science - Criminal Justice Administration
University of Phoenix