Summary
Overview
Work History
Education
Skills
Professional References
Timeline
Generic

CASEY MITCHEL

O'Fallon

Summary

Dynamic Executive Assistant with expertise in managing complex calendars and coordinating travel logistics. Demonstrated skills in invoice management and project coordination, ensuring confidentiality and strong relationship building. Proficient in Microsoft Office, Google Suite, and QuickBooks, consistently delivering results in fast-paced environments.

Overview

19
19
years of professional experience

Work History

Executive Assistant

Midwest Gas Equipment
Wildwood
10.2024 - Current
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Handled confidential information with discretion and integrity.
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Managed daily invoices, reports and proposals.
  • Organized and maintained the President's calendar, scheduling meetings and appointments.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Coordinated multiple schedules using online calendaring system.
  • Maintained up-to-date records of all documents pertaining to the President's activities.

Executive Assistant

Dissolvalloy LLC
Porter
01.2015 - 09.2024
  • Provided administrative support to the President of the company.
  • Responsible for all administrative duties.
  • Prepared daily reports on status of projects.
  • Coordinated and organized all meetings.
  • Responsible for daily calendar organization and follow-up.
  • Responsible for communicating with clients on new matters.
  • Daily maintenance and data entry for new projects into the database.
  • Monitored, maintained, and managed President's calendar, both professional and personal.
  • Supervised and reviewed all accounting, payables, and receivables.
  • Supervised all job/work orders from quoting process to invoicing.
  • Reviewed all NDA paperwork between company and customers and kept all documentation up to date.
  • Provided research and assisted with research projects and analysis.
  • Interfaced with clients on new inquiries.
  • Reviewed all expenses associated with each active project to be submitted to clients.
  • Responsible for all expense reports for the President.
  • Prepared daily invoices for each active project.
  • Maintained relationships between customers and company.
  • Booked, prepared, and attended all US tradeshows alongside the President.
  • Ran weekly production meeting with all departments.
  • Responsible for daily salesforce entry and maintenance.
  • Responsible for payroll and all HR maintenance including benefits.

Customer Service Representative/ Sales

State Farm, Inc.
Magnolia
12.2013 - 11.2014
  • Responsible for the daily maintenance of all customer accounts within the agency.
  • Responsible for daily account receivable call outs.
  • Created and maintained personal relationships with current and new customers.
  • Responsible for general administrative and clerical duties.
  • Cold call team leader with 65-170 calls daily.
  • Maintained a 78% closing ratio weekly.
  • Responsible for program training including, Sales Force, ADP, ECRM, ABS and Necho systems.
  • Obtained General Lines Agent-Property and Casualty License. (State License # 1909405)
  • Obtained General Lines Agent- Life, Heath, accidental death and HMO License. (State License # 1909405)

Executive Assistant

W.G. Burchfield Bros and Development
Houston
08.2009 - 06.2013
  • Assistant to the President of a fast-paced commercial real estate and brokerage firm.
  • Responsible for all administrative duties.
  • Responsible for daily calendar entry and maintenance.
  • Handled all travel arrangements for the President and all brokers.
  • Responsible for prioritizing and completing multiple tasks to achieve project goals and deadlines.
  • Complete weekly expense reports and necessary accounting forms.
  • Supervised all accounting including accounts payable, accounts receivable and monthly reporting.
  • Assisted with daily leasing.
  • Daily property research for new developments and projects.
  • Assist with internal and external real estate presentations.
  • Communicated deadlines, expectations, and goals to the team on the President's behalf.
  • Frequent Costar and LoopNet research.

Buyer

Sulzer Pumps
LaPorte
08.2006 - 09.2007
  • Hired for receptionist position. Advanced to accounts payable position then to the purchasing/ buyers position for a global Oil and Gas company.
  • Responsible for creating and maintaining relationships with vendors.
  • Developed improvement plans to cut cost and complete jobs fast and efficiently.
  • Responsible to keep constant communication open with sales team and shop leads.
  • Developed new relations and increased company loyalty, working as a liaison between departments, vendors and customers.
  • Partnered with Marketing sourcing suppliers for purchased goods and identifying new and improved products as well as quality assurance.

Administrative Assistant- Temporary Position

Deep South Crane and Rigging
Houston
02.2007 - 06.2007
  • Responsible for accounts payable and accounts receivable.
  • Responsible for weekly time entry and payroll.
  • Maintained excellent customer service and developed relationships with vendors and over 60 local employees.
  • Responsible for auditing 18-wheeler logbooks.
  • Responsible for maintaining expense reports for all Houston employees.

Education

High School -

Parkview Baptist High School
Tomball

Community College -

Tomball Community College
Tomball

Skills

  • Windows Operating Systems
  • Calendar management
  • Travel coordination
  • Confidentiality handling
  • Invoice management
  • Expense reporting
  • Project coordination
  • Microsoft Office
  • Oil and Gas Systems to include: Publisher, Enmark, BAI Metal Pro and SAP
  • ECRM, Visibility, Sales Force, NetSuite
  • QuickBooks Accounting and Financial Software

Professional References

  • Scottie McDonald, Dissolvalloy LLC, 281-804-5260
  • Chris Burns, State Farm, 281-252-4023
  • Dorothy Burchfield, W.G Burchfield, 713-412-5318

Timeline

Executive Assistant

Midwest Gas Equipment
10.2024 - Current

Executive Assistant

Dissolvalloy LLC
01.2015 - 09.2024

Customer Service Representative/ Sales

State Farm, Inc.
12.2013 - 11.2014

Executive Assistant

W.G. Burchfield Bros and Development
08.2009 - 06.2013

Administrative Assistant- Temporary Position

Deep South Crane and Rigging
02.2007 - 06.2007

Buyer

Sulzer Pumps
08.2006 - 09.2007

High School -

Parkview Baptist High School

Community College -

Tomball Community College

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