Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Casi Zamudio

Bountiful,UT

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Office Manager/NDE Assistant

Acuren Inspections
08.2020 - Current
  • Process AR/AP documentation for our day-to-day on-call operations
  • Utilize Track for our nested crew in Chevron Refinery
  • Monitor AR aging report
  • Monitor unapplied cash
  • Monitor corporate P-Card purchases
  • Weekly Timekeeping/Payroll processing for On-Call/Nested Jobs for SLC
  • Assist customers who bring in parts for inspections
  • Assist with on-call scheduling when needed
  • Book/Manage travel for technicians in Concur and load/manage per diem Transcard
  • Load expenses for employees in Concur
  • GL code AR|AP invoices/expenses/per diem/travel/POs/P-Card purchases
  • Operate forklift when needed for when customer drop off parts
  • Create/Post/Process invoices for our clients
  • Create/Manage POs for orders
  • Periodically assist with shop to-dos (order office material, clean shop, organize, etc.)
  • Run Background Checks / UA/Alcohol testing for new employees
  • Process new employee documentation in UKG (HR Portal)
  • TWIC CERTIFIED/ FORK LIFT CERTIFIED
  • Radiation Safety 40 hr Trained/ DOT HAZMAT Trained

Logistics Coordinator/ Clerk

Team Industrial Services
01.2018 - Current
  • Planned and coordinated jobs/tasks for Team Personnel on site for average 15-man crew
  • Walked inspection isometric drawings down prior to personnel inspecting to create work orders if needed
  • Collaborated with onsite contractors to ensure work orders were being executed and closed
  • Submitted personnel time and equipment through Chevron's payment system to receive payment
  • Create invoices for Chevron on-site personnel
  • Helped with equipment repairs (sending in/out to supplier)
  • Cost tracked 2020 Chevron Shutdown
  • Experience with Microsoft Teams, Excel, Powerpoint, and Outlook

Heavy Maintenance Administrative Assistant

Redi Services, LLC
10.2012 - 11.2017
  • Input PO invoices and credit card receipts for various clients in Ariba SpeedBuy
  • Track contractor hours and input time on spreadsheets
  • Fix invoice discrepancies for various purchase orders
  • Input purchase requisitions for Exxonmobil personnel for project material
  • Cost tracking for multiple projects for heavy maintenance team and the 2016 Exxonmobil Shutdown (over 65 projects simultaneously and over 50 different contractor companies)
  • Manage and Control Tool Room in ExxonMobil Shute Creek Facility
  • Track POs, Work Orders, and AFEs on SAP
  • Track and verify material on SAP and AFE database
  • Store and Manage project material for turnarounds, Create BOM’s
  • Responsible for Inventory of Tool Room
  • Input purchase orders for repairs and new tools via local site database
  • Responsible for inspections of Fire Extinguishers, SCBA’s, and Rigging Gear, and Tools
  • Various tasks (i.e., Flowcharts, documents, monthly spreadsheets) with MS Office

Warehouse Technician

Exel Kemmerer
03.2010 - 10.2012
  • Completed tasks assigned to me in a timely manner
  • Fit-For-Purpose
  • Cycle Counting
  • Deliveries for our Client (ExxonMobil)
  • Site representative for safety
  • Input Purchase Orders on SAP
  • Ship and Receive Material for warehouse stock and special requests from Exxonmobil Clients
  • Formerly Forklift Certified through Uinta B.O.C.E.S.

Education

Diploma -

Kemmerer High School

Operations and Project Management

Southern New Hampshire University

Skills

  • Office Management
  • CRM Software
  • Operational Requirements
  • Accounts Payable and Accounts Receivable
  • Fast Typing Skills Expert
  • Microsoft Office Skillful
  • SAP Skillful
  • Delegation and Work Assignment

Certification

  • Forklift Operator License - 12/14/21-12/14/24
  • Radiation Safety Certified
  • Utah Notary

Timeline

Office Manager/NDE Assistant

Acuren Inspections
08.2020 - Current

Logistics Coordinator/ Clerk

Team Industrial Services
01.2018 - Current

Heavy Maintenance Administrative Assistant

Redi Services, LLC
10.2012 - 11.2017

Warehouse Technician

Exel Kemmerer
03.2010 - 10.2012

Diploma -

Kemmerer High School

Operations and Project Management

Southern New Hampshire University

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Casi Zamudio