- Enjoys baking and pastry-making, experimenting with recipes, and learning new techniques
- Exploring various forms of art, such as pottery, stained glass, and mosaics to nurture creativity and personal growth
- Enjoys participating in yoga and mindfulness practices for overall physical and mental well-being
- Passionate about balancing physical health with mental and emotional wellness
- Helping others and giving back to the community
- Nutrition
- Animal Care
- Personal Development and Self-Improvement
- Reading
Caslon Derieg
Arlington,WA
Summary
Enthusiastic, detail-oriented, and perceptive administrative assistant with a proven ability to thrive in fast-paced, evolving environments. Committed to streamlining processes and systems to enhance operational efficiency while seeking opportunities to develop innovative tools that improve workflows. Adept at managing multiple tasks simultaneously and maintaining a high level of organization, ensuring all projects are completed on time and to the highest standard. Passionate about contributing to team success and driving positive change within the workplace.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Global Center for Gender Equality
06.2019 - Current
- Maintained Director's calendar, scheduled meetings, and ensured no conflicts arose.
- Coordinated administrative tasks to support organizational objectives and enhance operational efficiency.
- Developed and maintained filing systems to ensure accurate record-keeping and easy access to information.
- Managed larger team-wide scheduling requests.
- Successfully managed and maintained the intake, set-up and maintenance of over 70 consultant profiles and purchase order accounts; including invoicing, contracting and financial tracking for each.
- Provided general point-of-contact support for over 70 consultants.
- Managed company credit card and supply ordering for staff.
- Supported with monthly program accounting and financials.
- Arranged travel for various team members, including consultants.
- Processed travel and expense reimbursements for Gender Integration team.
- Supported in the feedback and development of our custom tailored Salesforce interface.
- Implemented process improvements that streamlined administrative workflows, reducing turnaround times for key tasks.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Education
Certificate of Accounting - Accounting And Finance
Udemy
Online12-2025
Nutrition Classes/Workshops -
Stanford University
Online01.2021
Event Planning Certificate -
Trendimi
Online01.2018
High School Diploma -
Box Elder High School
Utah01.2012
Skills
- Precise data entry
- Creation and oversight of data tracking systems
- Invoice management
- Financial tracking
- Travel arrangements
- Smartsheet/Excel proficiency
- Salesforce proficiency
- Invoice processing and documentation
- Effective communication
- Client support
- Analytical problem solving
- Strong organizational skills
- Adaptability to change
- Quick learner
- Keen eye for detail
- Problem-solving resourcefulness
Accomplishments
Consultant Management (2020 - Present)
Successfully managed administrative duties for the Gender Integration
contract, AU COVID, Ethiopia, and South Africa grants; including management of over 70 consultants
Interests
Timeline
Administrative Assistant
Global Center for Gender Equality
06.2019 - Current
Certificate of Accounting - Accounting And Finance
Udemy
Nutrition Classes/Workshops -
Stanford University
Event Planning Certificate -
Trendimi
High School Diploma -
Box Elder High School
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