Cassandra Gomez

Payroll Management & Compliance

• Process weekly payroll for 350+ employees across multiple departments, ensuring 100% accuracy and timely submission.

• Maintain precise time reporting by auditing weekly timecards, verifying correct job allocations, and ensuring testing hours are tracked separately for compliance and reporting accuracy.

• Manage and reconcile weekly federal, state, and local payroll tax liabilities; ensure timely filing and payment in accordance with IRS and DOL regulations.

• Manage employee garnishments and child support deductions; remit payments to state agencies.

• Report new-hire and terminated employee information to the Texas Office of the Attorney General (OAG) portal to ensure compliance with child-support and employer-reporting laws.

• Serve as primary contact for payroll- and benefits-related inquiries, ensuring accuracy, confidentiality, and compliance with FLSA and DOL regulations.

• Generate and analyze payroll reports for management, auditing, and budgeting purposes.

Benefits Administration

• Coordinate with benefit brokers during annual Open Enrollment; manage employee benefit changes and resolve enrollment issues.

• Administer all employee benefits including medical, dental, vision, Aflac, and life insurance.

• Reconcile monthly benefit invoices against weekly payroll deductions to ensure accuracy and prevent under- or over-payments, including manual tracking and catch-up adjustments for employees with missed deductions.

• Prepare and post monthly payroll accruals; maintain accurate journal entries in QuickBooks.

• Reduced PTO balance errors by 99% by auditing accruals, enforcing eligibility rules, and standardizing approval workflows.

Onboarding & Cross-Department Collaboration

• Coordinate and facilitate new-hire orientations and benefits briefings; guide employees through company policies, payroll setup, and benefit enrollment.

• Partner with the hiring team to ensure seamless new-hire setup in payroll systems, including position, pay rate, and benefit eligibility.

• Coordinate with the training team to verify testing hours are properly coded and align with timecard reporting.

• Process and audit all onboarding documentation, including I-9s, W-4s, direct deposit authorizations, and benefits forms; maintain accurate personnel files and HRIS records in compliance with federal and state regulations.

Process Improvement & System Management

• Lead full-cycle migration project from QuickBooks Payroll to Paycom, including data migration, process documentation, and user training.

• Trained 10 Superintendents and General Foremen on Paycom timekeeping procedures.

• Partner with HR and Finance leadership to streamline payroll and benefits workflows, reducing manual processing time by 33%.

• Handle daily route sheets for the electric department.
• Input weekly timesheets into the payroll database, CTAP.
• Manage billing and payroll for four electric districts.
• Convert payroll hours into billing sheets for our clients.
• Obtain client inspector’s approval on billing time sheets.
• Submit final billing copies into specific client databases such as CAMPS and ACAS.
• Send weekly aging reports to clients.
• Followed up on all open billing sheets with the appropriate inspector until completion.
• Completed three way matching to validate each invoice payment and job file.
• Utilized red line packets to consolidate job details in order to provide an accurate estimate to each client.
• Reconcile accounts each month.

• Submit new vendor credit applications for vendor setups.
• Managed incoming inventory and expense invoices for 19 locations.
• Match 250 receiving inventory tickets with daily invoices.
• Code invoices to the proper GL accounts.
• Process invoices into Prophet 21.
• Distribute discrepancy invoices to appropriate purchaser for payment approval.
• Process weekly vendor checks in timely manner to take offered discounts.
• Process online affiliated distributor payments.
• Reconcile vendor statements & research any discrepancies.
• Resolved vendor Inquires, payment status, disputed Invoices, resale certificates, etc.
• Maintain various Excel spreadsheets of discrepancy Invoices.
• Order office and warehouse supplies for all locations.
• Train office receptionist.

• Accounts Receivables and Accounts Payable tasks.
• Set up new customers and vendors.
• Post customer payments including credit card payments.
• Enter all bookkeeping entries.
• Prepare daily deposits.
• Record all deposits in QuickBooks.
• Code invoices to the proper GL accounts.
• Input invoices into QuickBooks.
• Processes weekly vendor checks.
• Reconcile vendor statements & research discrepancies.
• Maintain various accounting related Excel spreadsheets of aging invoices.
• Process payable reports after data entry.
• Reconcile all bank and credit card statements each month.
• Maintain corporate financial historical records.
• Maintain employee records & personnel files.
• Set up new employees in QuickBooks.
• Verify employee’s attendance & process pay adjustments.
• Run company errands as needed to the bank, post office, etc.
• Initiate collection calls to customers with a balance over 60days.

• Match every purchase order to each customer account and enter TurningPoint.
• Sort and process invoices for all US locations.
• Prepare monthly vendor reconciliation reports.
• Maintain all customer account payment files.
• Handle all accounts payable and vendor inquiries via phone, fax, or email for all locations.
• Report issues or escalated questions to the Accounts Payable Supervisor.
• Verify all vendor payments are accurate and on schedule.
• Verify any company discounts owed are received when paying in advance, according to contractual agreements.
• Assist with the training of new hires as needed.
• Performs other duties as requested by the management team including vendor MTR requests.