Cassandra Mallory
Arlington,TX
Summary
Detail-oriented and driven Executive Administrative Assistant with expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Proficient in MS Office Suite and office communications equipment operations. Reliable Executive Administrative Assistant with focused attention on detail, accuracy and business impact. Keeps reports and communications well organized. Expertise in Microsoft Office and QuickBooks software. Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
16
16
years of professional experience
Work History
Executive Administrative Assistant
Rhodium Shared Services
02.2021 - 01.2024
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Organized and updated schedules for executives.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Offered assistance, collaboration and clerical support to auditors throughout entire review process.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Used advanced software to prepare documents, reports, and presentations.
- Facilitated training and onboarding for incoming office staff.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Developed and maintained automated alert systems for important deadlines.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Created and managed office systems to efficiently deal with documentation.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Took notes and dictation at meetings.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Director of Finance
Immersion Systems
02.2017 - 02.2021
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
- Set clear departmental objectives and developed effective strategies to achieve targeted goals.
- Completed filings and upheld strict compliance with regulatory agencies and supervisors.
- Established and enforced controls on revenue and expenses to protect company assets.
- Generated financial and operational reports to assist management with business strategy.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Performed banking, business administration and financial tasks to guarantee five-star service for clients.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Utilized financial software to prepare consolidated financial statements.
- Conducted financial due diligence on potential investments and acquisitions.
- Collaborated with C-level executives and stakeholders to develop long-term financial plans.
Business Owner
Landmark Roofing & Construction
01.2010 - 05.2017
- Prepared bank deposits and handled business sales, returns and transaction reports.
- Consulted with customers to assess needs and propose optimal solutions.
- Put together realistic budgets based upon costs and fees for successfully operating business.
- Developed and implemented marketing strategies to generate new customers and increase sales and profit margins.
- Oversaw business budget planning and administration, accounting functions, purchasing, and bi-weekly payroll to handle financial needs.
- Trained and motivated employees to perform daily business functions.
- Worked with marketing teams to create print and online advertisements to bring in new customers.
- Managed purchasing, sales, marketing and customer account operations efficiently.
- Negotiated price and service with customers and vendors to decrease expenses and increase profit.
- Implemented business strategies, increasing revenue and effectively targeting new markets.
- Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
- Trained new employees on proper protocols and customer service standards.
- Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.
- Trained and guided team members to maintain high productivity and performance metrics.
7th Grade Pre-Algebra Teacher
All Saints Episcopal School
08.2007 - 05.2010
- Encouraged critical thinking and problem-solving to help students develop mathematical reasoning.
- Diversified teaching techniques and learning tools help students with differing ability levels and varied learning modalities.
- Kept classroom environments consistent and focused on learning by establishing and enforcing clear objectives.
- Provided meaningful math instruction to improve math skills of children.
- Mentored students on individual basis to help develop math skills.
- Scheduled appointments with parents to discuss student progress and classroom behavior.
- Assessed submitted class assignments, determined grades, and reviewed work with struggling students to boost success chance.
- Communicated with parents and guardians regarding student progress and behavioral issues.
Education
Bachelor of Science - Early Childhood Education
The University of Texas At Arlington
Arlington, TX05.2006
No Degree - Business
University of Oklahoma
Norman, OKHigh School Diploma -
All Saints Episcopal School
Fort Worth05.2000
Skills
- Spreadsheet Creation
- Master Calender Management
- Information Confidentiality
- Spreadsheet Tracking
- Travel Planning
- Report Generation
- Schedule Management
- Meeting Support
- File Management
- Calendar Management
- Documentation and Reporting
- Document Preparation
- Process Improvement
- Office Management
- Confidentiality
- Time Management
- Maintaining Schedules
- Excellent Communication
- Interpersonal Skills
- Microsoft Office Proficiency
- Decision Making
- Professionalism
- Attention to Detail
- Organizational Skills
- Database Management
- Business Administration
- Task Delegation
- Conflict Management
- Meticulous Attention to Detail
- Filing and Data Archiving
- Process Improvements
- Project Management
- Executive Support
- Legal Administrative Support
- Strong Problem Solver
- Extensive Vocabulary
- Excel Spreadsheets
- Payroll
- Proofreading
- QuickBooks Expert
- Bookkeeping
- Human Resources Management (HRM)
Timeline
Executive Administrative Assistant
Rhodium Shared Services
02.2021 - 01.2024
Director of Finance
Immersion Systems
02.2017 - 02.2021
Business Owner
Landmark Roofing & Construction
01.2010 - 05.2017
7th Grade Pre-Algebra Teacher
All Saints Episcopal School
08.2007 - 05.2010
Bachelor of Science - Early Childhood Education
The University of Texas At Arlington
No Degree - Business
University of Oklahoma
High School Diploma -
All Saints Episcopal School
Similar Profiles
Lukas DouglasLukas Douglas
ICT Portfolio Controller (Contractor) at Shared Health Manitoba – Digital Shared ServicesICT Portfolio Controller (Contractor) at Shared Health Manitoba – Digital Shared Services
Celia RobertsCelia Roberts
Production Assistant at Rhodium ProductionsProduction Assistant at Rhodium Productions
Rica May LimenRica May Limen
Treasury Staff at Rhodium 688 Builders Inc.Treasury Staff at Rhodium 688 Builders Inc.
Gina AndersonGina Anderson
Inside Sales Specialist at The Window StoreInside Sales Specialist at The Window Store
JASZMINE ADAMSJASZMINE ADAMS
Security Officer at FCS SecuritySecurity Officer at FCS Security