CASSANDRA MAZZUCCO
Summary
A dynamic Executive/Personal Assistant with over 8 years of experience in providing high-level administrative support to UHNW individuals and managing intricate schedules. Demonstrates expertise in vendor management, event coordination, and financial reporting with a proven track record of enhancing operational efficiency. Passionate about leveraging skills in client relations and administrative support to drive organizational success and innovation.
Overview
8
8
years of professional experience
Work History
Executive/Personal Assistant to President
TF Cornerstone (Real Estate & Development)
05.2023 - Current
- Provide high-level support to UHNW President, optimizing schedules and resource allocation
- Managed the President's calendar, ensuring efficient scheduling and prioritization of appointments
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes
- Meticulously handle confidential information, anticipate needs, and prioritize tasks for UHNW President, ensuring seamless operations
- Managed and processed all household bill payments for multiple residences
- Kept detailed track of household and maintenance inventory and schedules
- Coordinate complex communications and meetings, ensuring seamless stakeholder interactions
- Manage personal finances, health records, and art collection, maintaining accurate documentation
- Spearhead multi-million-dollar asset tracking and financial reporting for family accounts, ensuring meticulous accuracy and comprehensive documentation
- Lead company newsletter creation, partnering with HR and marketing to foster internal communication and engagement
- Collaborated cross-functionally with various teams in order to drive successful completion of large-scale projects
- Maintained appropriate filing of personal and professional documentation
- Coordinated events and worked on ad hoc projects
Executive/Personal Assistant to CEO
RR Interiors (Interior Design Firm)
10.2021 - 05.2023
- Assisted the CEO and Associate Interior Design Stylist and provided personal support for the CEO
- Managed daily calendar, email, and schedule while providing creative input in design and aesthetics
- Served as an on-site Project Manager for multi-million-dollar construction and interior design projects and in constant communication with GC, Architect, Building Management & other sub-contractors to push the project to completion
- Handled in store and online purchasing for UHNW clients and model apartments
- Responsible for all aspects of vendor management from approving invoices, negotiating vendor contracts, evaluating vendors, and maintenance of a robust network of reliable and trusted vendors
- Maintained confidential client records and tracked project expenses alongside budget
- Orchestrated full scale moves/installations, handled all logistics involving movers, deliveries, and Property Management
- Drafted daily phone and email correspondence for CEO
- Independently worked and maintained heavy workflow during CEO's travel and attended offsite meeting(s) in their absence
- Managed incoming & outgoing mail, large deliveries, and packages in office, home, storage & on project sites
- Arranged household items and assisted in all personal duties, appointment scheduling, and errands
- Managed and purchased all inventory for project installations, in office, home, food, beverages, and toiletries
- House and pet sat in CEO's Seaport loft while overseeing businesses and building tenants while away
- Coordinated events and weekly tastings for family-owned wine business
- Arranged international and domestic travel itineraries including accommodation, meetings, dining, and ground transportation
Au Pair/Personal Assistant to HNW Family -1 Year Visa
Cantine Angelini (Family Enoteca & Oilteca)
11.2020 - 09.2021
- Assisted with Tuscany's renown family Cantina business and lived on home premises as PA
- Coordinated the children's schedule, tutoring, activities, appointments, and meals
- Designed and implemented comprehensive management system for Cantina to oversee inventory using excel
- Collaborated with suppliers throughout Italy, France, and Spain to select and purchase merchandise, wine, and goods for the Cantina
- Personally organized and orchestrated high-level events and dinners from10-50 people: detailed menu planning with local chefs and caterers
- Held weekly wine tastings and parties for local and international customers
- Accompanied and coordinated complex travel arrangements including detailed itineraries, commercial and domestic flights, accommodations, dining, and ground transportation
- Oversaw multiple homes in Tuscany, Sicily, and office, including coordination of staff and Airbnb guests in vacation villas
Production & Events Manager, Assistant to CEO
Naked Retail Group (Retail for Direct-to-Consumer Brands)
09.2019 - 04.2020
- Began as a contractor and immediately hired permanently as part of the management team before business closed permanently due to COVID-19
- Integral part of the creative team both conceptually and physically in all merchandising, store activations, and events
- Independently managed stand-alone pop-ups in Soho, NY with minimal supervision of CEO from design stages to completely dismantling
- Managed all confidential HR matters, including interviews, scheduling, and new hire onboarding while managing15 employees
- Effectively handled multiple priorities and exercised sound judgment for time sensitive materials and events
- Managed budgeting, billing, staffing, expenses, and invoicing for CEO during active brand pop-up
- Oversaw cross-divisional projects within management to ensure cohesiveness
- Coordinated full spectrum logistics for press and events with celebrities & influencers
- Managed inventory of 50+ vendors and maintained vendor relations
Executive Personal Assistant to CEO
Logan Hollowell Jewelry (Luxury Jewelry)
11.2017 - 07.2019
- Reported directly to CEO (designer/owner) with manageable24-7 availability
- Curated and attended appointments with HNW clients nationwide to ensure proper aesthetics for brand
- Maintained VIP client list, managing them internationally as main point of contact
- Managed production of site in photo-shoots with celebrity models on location
- Served as liaison between CEO and high net worth individuals worldwide, including celebrities
- Provided administrative support to CEO; managed busy calendar, reservations, event coordination, scheduling
- Accompanied and coordinated complex travel arrangements including detailed itineraries, private and commercial, international, and domestic flights, accommodations, dining, and ground transportation
- Generated up to $30,000 sales per day in1:1 appointments with CEO
- Planned and coordinated PR initiatives, fundraisers, philanthropic and business development events, and holiday parties
- Opened first showroom in LA, CA, and hosted VIP in-store shopping experiences for HNW clients
Head Recruiter, Talent Acquisition
Aritzia (International Clothing Brand)
01.2017 - 12.2018
- Main head recruiter responsible for staffing all levels for3 NJ locations
- Independently managed and facilitated onboard process and coordinated employee training
- Devised and implemented recruiting strategies with colleges, online platforms, and through on-site retail scouting
- Successfully staffed store within deadline with20% store sale increase
Education
Bachelor in Arts - Media, Communication Studies
Fairleigh Dickinson University
Madison, NJ01.2014
Skills
- Proficient in MS Office programs, including Outlook, Word, Excel, PowerPoint, & Zoom
- Executive support
- Calendar management
- Expense reporting
- Travel coordination
- Event planning experience
- Commitment to quality and service
- Exceptional organization
- Advanced interpersonal skills
- Discretion and confidentiality
- Administrative support
- Resourceful
Timeline
Executive/Personal Assistant to President
TF Cornerstone (Real Estate & Development)
05.2023 - Current
Executive/Personal Assistant to CEO
RR Interiors (Interior Design Firm)
10.2021 - 05.2023
Au Pair/Personal Assistant to HNW Family -1 Year Visa
Cantine Angelini (Family Enoteca & Oilteca)
11.2020 - 09.2021
Production & Events Manager, Assistant to CEO
Naked Retail Group (Retail for Direct-to-Consumer Brands)
09.2019 - 04.2020
Executive Personal Assistant to CEO
Logan Hollowell Jewelry (Luxury Jewelry)
11.2017 - 07.2019
Head Recruiter, Talent Acquisition
Aritzia (International Clothing Brand)
01.2017 - 12.2018
Bachelor in Arts - Media, Communication Studies
Fairleigh Dickinson University
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