Cassie LaBine
Grand Forks,North Dakota
Summary
Experienced staff accountant with a strong foundation in accounts receivable and journal entry preparation. Demonstrated success in executing payroll processing and maintaining accurate financial records. Committed to enhancing financial reporting accuracy and supporting management with timely, comprehensive reports.
Overview
23
23
years of professional experience
Work History
Staff Accountant
Alerus Center
Grand Forks
08.2022 - Current
- Reviewed and reconciled post-event invoices against order confirmations to ensure billing accuracy.
- Executed invoice processing within financial software utilizing accrual-based accounting principles.
- Executed accurate recording of deposits and payments to ensure financial integrity.
- Compiled weekly aging reports for management review. Assisted in contacting clients regarding overdue invoices as needed. Dispatched past due invoices promptly to maintain cash flow.
- Oversaw detailed payroll processing every two weeks, verifying all event allocations and accruals were accurately accounted for.
- Managed cashroom operations on event days, guaranteeing sufficient cash supply and accurate end-of-event reconciliation and bank deposits.
- Performed daily bank transaction reconciliations to maintain up-to-date financial records and ensure proper allocation of customer deposits and payments.
- Managed open invoice tracking on a monthly basis to maintain precise revenue recording aligned with incurred periods.
- Compiled and documented sales revenue reports in financial software to ensure accurate financial tracking after events.
- Utilized various applications including Microsoft Word, Excel, Outlook, NetSuite, Citrix, Sage, Momentus, Bypass, Clover, ParkMobile, ParkHub, Transact, and others to support daily operations. Assisted in leveraging multiple software platforms such as Microsoft Word, Excel, Outlook, NetSuite, Citrix, Sage, Momentus, Bypass, Clover, ParkMobile, ParkHub, and Transact to enhance productivity. Engaged with applications like Microsoft Word, Excel, Outlook, NetSuite, Citrix, Sage, Momentus, Bypass, Clover, ParkMobile, ParkHub, Transact, and others to facilitate workflow.
- Supported finance director and finance manager in executing end-of-month closing procedures.
- Oversaw front desk operations by managing phone calls and welcoming customers. Coordinated responses to customer questions and facilitated ticket sales at box office. Enhanced customer experience by providing timely assistance and selling tickets efficiently.
Permit Technician
City of Grand Forks
Grand Forks, ND
01.2021 - 07.2022
- Conducted rental inspection report generation and property record retrieval to ensure accuracy of certificate of occupancy.
- Conducted property research and initiated calls for individuals owning multiple properties not listed in rental database.
- Coordinated rental inspections with property owners and inspectors. Prepared property files for inspectors for efficient inspection processes.
- Facilitated mailing of certificates of occupancy upon successful inspection completion.
- Assisted with securing permits for interior renovations, roofing projects, window installations, and siding upgrades. Helped coordinate documentation for deck permits.
- Monitored contractor licensing status and maintained accurate records of necessary paperwork.
- Oversaw yearly contractor license renewal process, guaranteeing timely payments and accurate document filing. Managed payment receipts for contractor license renewals to ensure compliance. Coordinated documentation for contractor licenses, enhancing organizational efficiency.
- Supported mechanical inspector in conducting thorough testing procedures.
- Administered accurate record-keeping within Tyler Technology software.
- Processed and documented payments for permits and licenses applications.
Administrative Specialist
City of Grand Forks
Grand Forks, ND
08.2016 - 01.2021
- Assisted in processing and tracking business licenses, raffle permits, and off-site alcohol permits. Supported coordination of food truck and animal license applications. Collaborated with various departments and veterinary clinics to secure necessary approvals and verifications.
- Facilitated special assessment payment processing and ensured accurate payment recording.
- Processed invoices and reconciled credit card statements to support accounts payable functions. Printed checks and facilitated wire transfers as necessary.
- Maintained precise payroll records across various departments to support timely and accurate employee compensation.
- Managed recording and processing of information and payments to ensure timely annual business and animal license renewals.
- Facilitated efficient processing of incoming and outgoing mail to ensure timely communication.
- Assisted with yearly budget book
- Assisted Mayor's office with publishing staff reports on company website before city council meetings
Administrative Assistant
SMHS - Center for Rural Health, University of North Dakota
Grand Forks, ND
10.2015 - 08.2016
- Processed payroll for students and staff. Assisted with payroll inquiries from students and staff. Facilitated timely payroll distribution for employees and students.
- Facilitated hotel and flight bookings for staff travel arrangements.
- Managed logistics for shipping items to conferences using multiple carriers.
- Processed invoices and facilitated timely payments to vendors. Assisted in maintaining accurate financial records. Supported reconciliation of accounts to ensure accuracy.
- Organized and coordinated meeting schedules for students.
- Coordinated booking of conference rooms and facilitated meal ordering through dining services. Assisted in reserving conference rooms and managing meal requests with dining services. Supported scheduling of conference spaces and meal procurement via dining services.
- Assisted in booking guest speakers and collaborated with marketing to create advertising posters. Supported marketing efforts by organizing guest speaker arrangements and designing promotional materials. Coordinated with marketing teams to schedule guest speakers and developed posters for event promotion.
- Documented and organized meeting minutes to ensure accurate record-keeping.
- Facilitated employee recruitment processes to enhance team capabilities.
Accounting Specialist
Minnkota Power
Grand Forks, ND
06.2003 - 10.2015
- Supported processing of invoices and payment requests. Assisted in maintaining accurate financial records. Facilitated timely payments to vendors.
- Assisted with processing invoices and maintaining vendor records. Supported the accuracy of financial transactions through data entry and verification. Facilitated timely payments to vendors to maintain positive relationships.
- Monitored and managed prepaid insurance accounts to ensure accurate financial reporting.
- Tracked UPS freight and ensured that it was allocated to the approriate work order through careful analyzation
- Verified alignment of purchase orders with invoices to ensure accurate receipt of all items.
- Executed fleet vehicle credit card reconciliation with gas receipts to ensure accurate financial tracking.
- Utilized Oracle EPM to enhance data accuracy and reporting efficiency for financial operations.
- Operated multi-line phone system to manage incoming calls efficiently.
- Assisted guests with inquiries and connected them with appropriate staff members. Facilitated communication by transferring calls to relevant employees. Supported guests by providing helpful information and connecting them to services.
- Oversaw tracking and monitoring of prepaid power bills to ensure timely fund replenishment.
- Executed document scanning and indexing into financial software systems.
- Oversaw fleet vehicle monitoring and coordinated timely notifications for oil change scheduling.
Education
Bachelor of Science - Business Administration
University of Mary
Bismarck, NDBachelor of Science -
Western Governor's Univiersity
Salt Lake City, UT10-2027
Associate of Arts - Administrative Assistant
Northwest Technical College
East Grand Forks, MNSkills
- Monthly account / bank reconciliation
- Journal entry preparation
- Audit support
- Payroll processing
- Account reconciliation
- Monthly / quarterly / year end reports
- Accounts receivable
- Monthly journal entries
Timeline
Staff Accountant
Alerus Center
08.2022 - Current
Permit Technician
City of Grand Forks
01.2021 - 07.2022
Administrative Specialist
City of Grand Forks
08.2016 - 01.2021
Administrative Assistant
SMHS - Center for Rural Health, University of North Dakota
10.2015 - 08.2016
Accounting Specialist
Minnkota Power
06.2003 - 10.2015
Bachelor of Science - Business Administration
University of Mary
Bachelor of Science -
Western Governor's Univiersity
Associate of Arts - Administrative Assistant
Northwest Technical College