Cassie Lynn Seaboy
Velarde,NM
Summary
Motivated professional with nearly 10 years of experience offering office support in industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Organized professional in administrative support known for high productivity and efficiency in task completion. Skilled in data entry, calendar management, and document preparation, ensuring smooth operational flow. Excel in communication, problem-solving, and time management, contributing to successful team collaboration and project execution.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
North Wind Site Services
Los Alamos, NM
08.2023 - Current
- Submit project submittals and RFIs to ensure compliance with standards.
- Update training records for each project to maintain accurate documentation.
- Code and upload receipts into Concur system for efficient expense management.
- Manage office supply orders and track inventory levels to optimize resources.
- Facilitate new hire onboarding processes to integrate staff effectively.
- Assist with employee offboarding procedures to ensure smooth transitions.
- Enter invoices into purchasing system for timely processing and payments.
- Log and process project correspondence, submittals, meeting minutes, and reports.
Business Office Clerk
Kha'p'o Community School
Espanola, NM
05.2023 - 08.2023
- Managed purchase orders and inventory to ensure optimal stock levels.
- Supported the director of finance with administrative tasks for improved efficiency.
- Provided assistance with IT-related issues to maintain operational continuity.
- Covered front desk responsibilities during peak times to ensure seamless service.
- Collaborated with seven directors on various tasks to enhance team productivity.
- Logged and processed a variety of paperwork.
- Oversaw receipts, status, and approvals for purchasing.
- Assisted with invoicing.
- Performed a variety of administrative functions such as scanning, filing, maintaining calendars, and overseeing supplies inventory.
- Implemented a barcode inventory system for improved asset visibility.
Generated detailed records of computers, chargers, employee phones, printers, and keys.
Designed a comprehensive tracking database to facilitate inventory oversight.
Lab Administrative Coordinator
Pebble Labs
Los Alamos, NM
09.2021 - 03.2023
- Managed document scanning processes to maintain organized folder structure.
- Tracked lab occupancy, recording all personnel and visitor activity at all times.
- I oversaw the monthly inventory of common supplies for the lab.
- As the purchasing manager, I made sure that requested items were approved and ordered in a timely manner.
- Managed incoming shipments, ensuring items were stored or distributed to respective personnel
- I barcoded chemicals and made sure that they were handled properly and safely.
- Shipped multiple items to support researchers and scientists.
- Achieved certifications in dry ice shipping and hazmat shipping.
- I worked closely with our remote IT department helping to get computers set up at the lab.
- I assisted with onboarding/offboarding.
- Troubleshot IT challenges affecting employee laptops and iPads throughout regular work activities.
- Managed inventory and labeling of company laptops, iPads, and technology items distributed to employees.
Receptionist and Billing Clerk
Gruda Veterinary Hospital
Santa Fe, NM
03.2020 - 09.2021
- I answered phones, scheduled appointments for clients, scanned and audited paperwork, handled emails, sent sympathy cards, and checked on patients who had left the hospital.
- I took over billing, where I handled collecting payments, calling clients who had left without paying, and making sure all accounts were up to date.
- Welcomed all patients and guests warmly.
- Coordinated patient arrivals and departures for seamless check-in/check-out experience.
- Documented communications for the doctors.
- Responded to client inquiries promptly.
- Supported resolution efforts for issues encountered during the day.
Title Clerk, Cashier, Finance Assistant, Sales Representative
Toyota of Santa Fe
Santa Fe, NM
12.2016 - 01.2020
- Logged and processed deal packets.
- Assisted with procurements for the dealership.
- I made sure invoices were paid.
- Made sure all deal packets were complete and met all of the requirements to be processed.
- Submitted deliverables.
- Produced and completed monthly inventory reports for our corporate office.
- Proofread documents in the deal packets.
- Tracked titles, receipts, checks, and paperwork.
- Maintained accounting and administrative records.
- Supported managers in executing various tasks.
- I handled titles, dealer trades, paying other dealerships and auctions, inventory reports, and deposits.
- Coordinated daily interactions with dealerships and auctions to facilitate payment processes and obtain required titles.
- Managed inventory reports for Corporate office at end of each month.
- I worked as the cashier, where I had to interact with the customers.
- I would answer phones, take payments, and close out the service and parts tickets.
- Coordinated with banking institutions to achieve successful deal funding over 6-month position as finance assistant.
- Functioned as sales representative over a span of 7 months.
- Collaborated with customers each day to promote vehicles tailored to individual tastes
- Managed sensitive information, including customer social security numbers, credit reports, driver's licenses, and various other critical documents.
- All documents and information obtained were handled with discretion.
Education
Bachelor of Arts - Accounting
Northern New Mexico College
Española, NM12-2026
Associates - Business Administration
Northern New Mexico College
Española, NM12-2025
High school or equivalent -
Pojoaque High School
Santa Fe, NM05-2017
Skills
- Writing skills
- Filing
- Phone etiquette
- Typing
- Receptionist
- Accounts payable
- Title processing
- Clerical experience
- Record keeping
- General ledger accounting
- Laboratory experience
- Negotiation
- Scheduling
- Microsoft Word
- Task prioritization
- Excel
- Accounting
- Cross-functional collaboration
- Microsoft Office
- Communication platforms
- Administrative assistant
- Accounting reconciliation report
- Meeting agenda preparation
- Meeting scheduling
- Meeting minutes
- Customer service
- Bookkeeping
- Accounts receivable
- Multi-line phone systems
- Time and attendance systems
- Research
- Report writing
- Microsoft Excel
- Computer skills
- Sales
- Data entry
- Office administration
- Organizational skills
- Teamwork
- Handling customer inquiries
- Productivity software
- ADP Workforce Now
- Financial report writing
- File organization
- Attention to detail
- Outlook
- Purchasing
- Communication skills
- Administrative experience
- Newsletters (communication methods)
- QuickBooks
- ADP
- Slack
- Process improvement
- Executive administrative support
- Correspondence management
- Travel planning
- Computer operation
- Microsoft Access
- Time management
- Calendar management
- Appointment scheduling
- Billing
- Event planning
- PowerPoint
- Accounting systems
- Document submittals
Languages
English, Expert
Personal Information
Authorized to work in the US for any employer
Timeline
Administrative Assistant
North Wind Site Services
08.2023 - Current
Business Office Clerk
Kha'p'o Community School
05.2023 - 08.2023
Lab Administrative Coordinator
Pebble Labs
09.2021 - 03.2023
Receptionist and Billing Clerk
Gruda Veterinary Hospital
03.2020 - 09.2021
Title Clerk, Cashier, Finance Assistant, Sales Representative
Toyota of Santa Fe
12.2016 - 01.2020
Bachelor of Arts - Accounting
Northern New Mexico College
Associates - Business Administration
Northern New Mexico College
High school or equivalent -
Pojoaque High School