CATELIN SAN JOSE
Alpine Proxies
Glendale,CA
3
years of professional experience
Proactive Executive Assistant with 2+ years of experience supporting a CEO in a fast-paced business environment. Experienced in complex calendar management, executive scheduling, travel coordination, event planning, expense reporting, confidential communications, and office administration. Recognized for anticipating executive needs, managing competing priorities, and maintaining professionalism, discretion, and exceptional organizational skills.
Work History
Executive Assistant & Secretary to the CEO
2 Years 7 Months- Manage the CEO's complex calendar, coordinating executive meetings, appointments, and changing business priorities.
- Coordinate domestic and international travel, itineraries, accommodations, transportation, and executive expense reports.
- Serve as the primary liaison between the CEO, senior leadership, clients, vendors, and business partners while maintaining confidentiality.
- Prepare executive reports, presentations, correspondence, meeting agendas, and documentation using Microsoft Word, Excel, and PowerPoint.
- Organize executive meetings, team activities, and company events while ensuring seamless logistics.
- Prioritize time-sensitive requests and confidential information with minimal supervision.
- Partner with internal departments to coordinate office operations, supplies, and facility requests.
- Support multiple executive priorities simultaneously while demonstrating flexibility, attention to detail, and strong time management.
- Build collaborative relationships across departments by proactively anticipating executive needs.
- Assist with special projects and administrative initiatives that improve operational efficiency.
Education
Associate of Science - Surgical Technology
Skills
Microsoft Office (Word
Excel
PowerPoint
Outlook)
Executive Calendar Management
Travel Coordination
Expense Reporting
Meeting & Event Planning
Office Administration
Administrative Support
Confidential Information Management
Time Management
Organization
Communication
Multitasking
Problem Solving
Timeline
Executive Assistant & Secretary to the CEO
Alpine Proxies
01.2024 - CurrentRead More
Glendale Career College
Associate of Science from Surgical Technology
Read More