Caterinne Rubio
Coral Springs
Summary
Detail-oriented administrative professional with strong skills in office management, document preparation, and scheduling coordination. Proven ability to streamline processes, enhance team operations, and maintain efficient database records.
Overview
4
4
years of professional experience
Work History
Administrative Assistant
Mcmaster concrete products
Medley
09.2023 - 08.2025
- Managed daily office operations and maintained organized filing systems.
- Coordinated schedules and appointments for team members and executives.
- Assisted in preparing documents and reports for client meetings.
- Communicated with clients to address inquiries and provide information.
- Supported inventory management by tracking supplies and placing orders.
- Utilized software tools to maintain databases and update records efficiently.
- Collaborated with team members to streamline administrative processes.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Maintained office supplies inventory by checking stock to determine inventory level.
Shipping and Receiving Clerk
Sika
Haines City
06.2021 - 09.2023
- Prepared invoices for customers, ensuring accuracy prior to shipment.
- Processed returns efficiently according to company policies and procedures.
- Coordinated with vendors on shipping schedules and backorders.
- Researched discrepancies between physical count of items versus inventory system reports.
- Organized and maintained inventory in the warehouse for easy access.
- Processed incoming shipments and verified items against packing lists.
- Conducted regular inventory counts to ensure stock levels were accurate.
- Received incoming shipments, verifying quantity and quality of items against purchase orders.
- Worked closely with carriers such as FedEx, UPS, USPS and DHL regarding pick-ups and deliveries.
Education
GED -
Universidad De La Salle, Colombia
Bogota05-2015
Skills
- Office management
- Document preparation
- Database maintenance
- Scheduling coordination
- Inventory management
- Customer communication
- Invoice processing
- Shipping logistics
- Problem solving
Timeline
Administrative Assistant
Mcmaster concrete products
09.2023 - 08.2025
Shipping and Receiving Clerk
Sika
06.2021 - 09.2023
GED -
Universidad De La Salle, Colombia
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