Catharina Magdalena (Tarina) Bothma
Salem,NM
Summary
Professional administrative expert with strong organizational and multitasking abilities. Proven track record in managing office operations, ensuring smooth workflow, and maintaining accurate records. Skilled in Microsoft Excel, Microsoft Word and various accounting software's. Known for excellent communication skills, reliability, and adaptability in dynamic environments. Skilled in using office software, handling confidential information, and supporting team collaboration to achieve collective goals. Hardworking team player. Willingness to take on added responsibilities to meet team goals. Willingness to learn.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Administrative Clerk
LP Van Der Merwe T/a Loulanie Farming (AECI)
South Africa, Modimolle, Limpopo
11.2020 - 10.2023
- Entered data into system and updated customer contacts with information to keep records current.
- Safeguarded sensitive information by maintaining strict confidentiality protocols when handling personnel files or company documentation.
- Input data and processed system change to generate accurate reports. (This include customer invoicing, statements, stock take control, and month end reports to head office).
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Coordinated and maintained impressive office organization to keep facilities efficient, organized, and professional.
- Purchased and maintained office supplies.
- Maintained a professional office environment by ordering necessary stock, managing stock and inventory levels, and organizing workspaces.
- Processed and prepared documents such as business or government forms. Worked on The South African Revenue Service online platform submit monthly PAYE forms.
- Improved workplace safety, conducted regular checks and reported potential hazards immediately.
- Supported efficient data management, entered and updated records in database to ensure accuracy and completeness. (This include Month End reports to AECI Head office on AECI online system).
- Ensured timely and accurate financial recordkeeping by assisting in the reconciliation of accounts payable and receivable. (Worked on Pastel Sage Software)
- Checked for accuracy by verifying data and records.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Input data into spreadsheets and databases.
- Programs worked on: (Microsoft Word, Microsoft Excel, Pastel Sage Online).
Accounting Clerk Assistant
E-Trans
8 Klipspringer Ave, Modimolle, South Africa
06.2018 - 10.2020
- Provided key clerical and administrative support to senior accounting staff.
- Reconciled bank accounts with updated information.
- Maintained confidentiality of sensitive financial information through proper storage and secure disposal methods.
- Reviewed financial statements and supporting documentation.
- Increased productivity within the finance department by automating manual tasks using Excel functions and formulas.
- Maintained a well-organized filing system for efficient retrieval of financial documents upon request.
- Continuously improved personal knowledge of accounting software programs to increase overall efficiency and effectiveness in daily tasks. (Accounting software I worked on was Pastel Accounting)
- Processed documents such as invoices, journal vouchers, employee reimbursements, and Creditor statements.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Handled day-to-day accounting processes to drive financial accuracy.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Input financial data and produced reports using Pastel Accounting & Microsoft Excel.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
Administrative Assistant
Waterberg Engen
90 Thabo Mbeki Dr, Modimolle, 0510, South Africa
03.2017 - 05.2018
- Answered multi-line phone system, routing calls, delivering messages to staff, answering emails and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated Bakery supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records. I worked on a software program called Win-branch.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Accounting Clerk
Koos Heymans & Co Accountants
113 Joe Slovo Str, Modimolle, 0510, South Africa
07.2002 - 01.2015
- Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
- Effectively communicated with clients.
- Maintained accounting records utilizing in-house and client systems.
- Input high volume of monthly invoices with consistent accuracy.
- Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Performed bank reconciliations to maintain accurate records, detect errors.
- Improved financial record-keeping by organizing documents, creating filing systems, and maintaining digital backups.
- Processed documents such as invoices, journal vouchers, Creditors and Debtors, and bank statements.
- Ensured compliance with tax regulations by preparing necessary filings for Personal and Company Tax Returns, VAT Returns, UIF and PAYE Returns on a timely basis on the South African Revenue Service website.
- Input financial data and produced reports using Pastel Accounting Software.
- Prepare Financial Statements for Clients and Companies.
Education
Some College (No Degree) - B.Compt Accounting
UNISA University of South Africa
Pretoria, Gauteng, South Africa12-2001
High School Diploma -
High School Nylstroom
Thabo Mbeki Dr, Modimolle, 0510, South Africa12-2003
Skills
- Maintaining confidentiality
- Problem-solving
- Database entry
- Basic accounting
- Typing speed
- Multitasking Abilities
- Microsoft Office - Microsoft Excel & Microsoft Word
- Pastel / Pastel Sage, Brilliant accounting, Win-branch, Quick books
- Inventory control
- Workflow management
Certification
Grade 12 Senior Certificate
Unisa University of South Africa, subjects passed for First year only in B.Compt Accounting Degree.
Languages
English
Professional Working
Afrikaans
Native or Bilingual
Timeline
Administrative Clerk
LP Van Der Merwe T/a Loulanie Farming (AECI)
11.2020 - 10.2023
Accounting Clerk Assistant
E-Trans
06.2018 - 10.2020
Administrative Assistant
Waterberg Engen
03.2017 - 05.2018
Accounting Clerk
Koos Heymans & Co Accountants
07.2002 - 01.2015
Some College (No Degree) - B.Compt Accounting
UNISA University of South Africa
High School Diploma -
High School Nylstroom