Catherine BeuLyn
Alex,OK
Summary
Detail-oriented and driven Executive Assistant with extensive experience in problem solving and managing daily office functions, including employees, various construction trades, government entities and owners. Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multi-cultural awareness and adaptability. Results-oriented and solution-focused.
Overview
23
23
years of professional experience
Work History
Office Manager/Project Coordinator
Belmont Development Company, LLC
Oklahoma City, OK
03.2019 - Current
- Created job files for each project and maintained current data in each file.
- Responded to requests for information on materials to inquiring parties.
- Photocopied, distributed and emailed documents to project managers.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Worked with municipalities for starting utilities and permitting processes.
- Sourced vendors for special project needs and negotiated contracts.
- Compared vendor prices and negotiated for optimal savings
Project Manager Assistant
Nabholz (Oklahoma City)
Oklahoma City, OK
02.2018 - 02.2019
- Generated and routed professional business correspondence, financial reports and tracking spreadsheets.
- Answered inquiries and addressed, resolved or escalated issues to management personnel to ensure client and owner satisfaction.
- Aggregated and prepared documentation and reports for office meetings, business and travel schedules to all appropriate personnel.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate management instruction.
- Accounts Payable and Pay Applications for Vendors and Sub-Contractors
- Timberline, Sage and Invoice Router software programs
Ameri Corps - Food Pantry/Summer Feeding Program
Oklahoma Food Bank
Oklahoma City, OK
11.2016 - 01.2018
- Verified data integrity and accuracy at various Food Pantries.
- Responsible for creative design for rual Summer Feeding Sites.
- Worked directly with City, County and Town Officials to achieve successful implementation of SFS.
- Responded to customer requests via telephone and email.
- Researched outlying areas to find gaps and fill these gaps for the public with food insecurity.
- Attended and presented Food Bank information to Town Hall meetings to help facilitate Summer Feeding Sites.
- Helped coordinate special events at the Oklahoma Food Bank for Food Pantry personnel.
- Trained and educated Food Pantry and Summer Feeding personnel and volunteers.
Executive Administration
Western Slope Electrical Contractor, LLC
OKC, OK/Glenwood Springs, CO
01.1999 - 08.2016
- Accounts Payable - Including resolving any invoice discrepancies .
- Composed effective accounting report for financial data.
- Accounts Receivable - Responsible for all collections.
- Payroll duties including Certified Payroll reporting.
- Managed and remained up-to-date on multi-state sales and use tax filings and set up new states as needed.
- Established QuickBooks accounting system to reflect accurate financial records for employees, vendors, sub contractors and others.
- Managed and responded to all correspondence and inquiries from customers, vendors, contractors and owners.
- Provided safety kits to all construction personnel, which complied with safety protocols for job site.
- Obtained building and specialty permits from various city, town, and/or state officials.
- Performed regular job site observations to provide direction for all contractor personnel.
- Assisted in review, approval and archiving of all closeout documents.
- Researched, proposed and implemented vendor services to decrease costs to organization.
- Negotiated pricing with vendors regarding wholesale billing and marketing procedures.
- Fleet Maintenance
- Travel arrangements and Itinerary management, domestic and international, for personnel and management.
Education
Associate of Arts - Liberal Arts
Colorado Mountain College
Glenwood Springs, CO2003
Skills
- QuickBooks Pro - Accounting procedures
- Conflict Resolution
- Full Payroll Administration including benefits and Bacon-Davis Reporting
- Workers' compensation knowledge
- Advanced MS Office Suite knowledge
- Sub and GC Liaison/Management
- Customer/Vendor Relations
Timeline
Office Manager/Project Coordinator
Belmont Development Company, LLC
03.2019 - Current
Project Manager Assistant
Nabholz (Oklahoma City)
02.2018 - 02.2019
Ameri Corps - Food Pantry/Summer Feeding Program
Oklahoma Food Bank
11.2016 - 01.2018
Executive Administration
Western Slope Electrical Contractor, LLC
01.1999 - 08.2016
Associate of Arts - Liberal Arts
Colorado Mountain College
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