Summary
Overview
Work History
Education
Skills
Affiliations
Software
Work Availability
Certification
Timeline
AssistantManager
Catherine Chase

Catherine Chase

Virtual Administrative Professional / State of Texas Mobile Notary Public
Katy, TX 77449,TX

Summary

Professional, skilled in working remotely and in-house, with a “can do” and “will do” attitude, as well as having a positive outlook on life. I approach every situation with commitment and dedication no matter how big or small. I believe in quality over quantity and strive for a positive outcome to all situations. I am human so I cannot say I have an attention to detail, but I can say that 99% of my work is spot on. I prefer staying busy and enjoy managing multiple and concurrent tasks. I have a self-motivated drive with the ability to perform effectively whether independently or in team environments. I am accustomed to balancing high-volume workloads and beating tight deadlines. Lastly, I have a wicked sense of humor, a profound love of laughter and I believe that if you cannot laugh at yourself, then you are doing it wrong. Life is meant to be fun, no matter what you are doing. Give me a chance to help you and your company reach its full potential! Core competencies include:

· Leadership · Office Management · Attention to Detail · Email and Calendar Management · Active Listening · Project Management · Event Planning · Communication · Computer Skills · Confidentiality · Organizational Skills · Client and Employee Relations · Customer Service · Teamwork · Adaptability · Commitment to Excellence · Interpersonal Skills · Problem-solving · Flexibility · Results-driven · Avid Learner · Time Management · Integrity · Resourceful

Overview

6
6
Certifications
30
30
years of professional experience

Work History

Senior Project Administrator

Wood Group, USA
Houston, TX
06.2011 - 05.2020
  • Fostered relationships with clients to foster positive working relationships.
  • Provided high-level in-house and remote administrative support to project managers, engineers, clients, upper management, and department managers.
  • Maintained and managed email and calendars for project groups and clients.
  • Maintained open communication by presenting regular updates to project managers and clients on progress and technical problems.
  • Scheduled, catered, and facilitated meetings between the project team and clients to discuss deliverables, schedules, and conflicts.
  • Provided administrative and backup support to office manager with credit card reconciliation, inventory reports, and other ad-hoc business tasks.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Reviewed, edited, and applied correct formatting to project document deliverables (project specifications, procedures, reports, presentations, flowcharts, and spreadsheets).
  • Drove team success through shared vision and recognition of quality performance.

Executive Assistant

LITMUS, LLC
Houston, TX
06.2007 - 04.2011
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Screened high volume of personal and business calls and emails and initiated actions to respond or direct messages for managers.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and coordinated conferences and monthly meetings.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Filed paperwork and organized computer-based information.
  • Coordinated events and worked on ad hoc projects.
  • Executed banking and bookkeeping tasks.

Document Specialist

Shell Oil Company
Houston, TX
07.2002 - 07.2004
  • Provided support for sales team, vendors and project team and worked with contract documents.
  • Built and updated diverse documents, charts, tables and mail merges using various programs.
  • Checked accuracy and completeness of contracts to identify deficiencies and recommend corrective actions.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Carefully reviewed all documents and reports for completeness and accuracy.
  • Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
  • Prepared and processed sales contracts, vendor payments, check requests, ACH, accounts receivable credits, and ensured prompt and accurate distribution of all necessary signed documents under tight schedules.
  • Researched company information to ensure correct information.

Administrative Assistant Coordinator

Lakes Regional MHMR Center
Terrell, TX
10.1986 - 08.2001
  • Held positions of Administrative Assistant, Community Relations Administrative Assistant, CARE Data Coordinator and IT System Support Specialist.
  • Performed routine office duties such as phones, scheduling and greeting clients while supporting a staff of 15
  • Performed accounting activities by preparing expense reports, purchase orders and invoices.
  • Filed Medicare, Medicaid and commercial insurance, performed follow-up and reconciled payments.
  • Updated various internal reports, collected and compiled data and performed follow-up.
  • Assisted new employees with new-hire paperwork and reviewed for completeness.
  • Managed executive calendars to strategically coordinate meetings and appointments.
  • Opened, sorted and distributed incoming messages and correspondence to 15-person team.
  • Monitored office supplies to order and replenish stock when necessary.
  • Improved office efficiency 100% by implementing color-coded filing system.
  • Delegated tasks to administrative support staff to organize and improve office efficiency.
  • Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Provided help desk for staff with computer problems and set up the priority of each case.
  • Administered the necessary security controls over the software and supplied operational aid to agency personnel in the implementation and use of data processing hardware and/or software.
  • Installed and repaired computer hardware, software, and peripherals.
  • Aided in preparing and keeping detailed procedure manuals.
  • CARE is a mainframe costing, accounting, and financial analysis system like SAP. Coordinated system-wide data entry, compiled administrative-level reports, and researched and corrected the differences in reports.
  • Assisted in asking for, gathering, and distributing needed donations. Aided in fund-raiser preparations, media and public relations and volunteer coordination.
  • Coordinated travel and prepared payroll.
  • Coordinated, audited, and processed staff timesheets and travel.
  • Transcribed and managed all medical transcription, which required understanding and interpreting complex medical terminology.
  • Maintained accounting records for Volunteer bank account and supervised all volunteers.

Education

No Degree - Computer Hardware And Software

Lone Star College System
Spring, TX

Skills

Expense reports

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Affiliations

  • International Association of Administrative Professionals (IAAP)
  • American Society of Administrative Professionals (ASAP)
  • International Virtual Assistants Association (IVAA)
  • Association of Virtual Assistants (AVA)
  • American Association of Notaries

Software

MS Office Suite

G-Suite

Adobe Acrobat

Photoshop

Illustrator

Lightroom

Quickbooks

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Certification

Photoshop

Timeline

Senior Project Administrator

Wood Group, USA
06.2011 - 05.2020

Executive Assistant

LITMUS, LLC
06.2007 - 04.2011

Document Specialist

Shell Oil Company
07.2002 - 07.2004

Administrative Assistant Coordinator

Lakes Regional MHMR Center
10.1986 - 08.2001

No Degree - Computer Hardware And Software

Lone Star College System

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Catherine ChaseVirtual Administrative Professional / State of Texas Mobile Notary Public