Catherine Paul
Hampton,VA
Summary
Senior executive administrative assistant with over 25 years of industry experience supporting management at all levels, including high-level executives. Skilled in project implementation and management as directed by executive leadership. Proficient in coordinating travel logistics, obtaining authorizations, making arrangements, and processing expense reports. Expertise in organizing meetings, composing correspondence, editing presentations, managing calendars, and maintaining conference room schedules. Extensive background in budget tracking, purchasing supplies, developing reports, and managing capital asset requests. Strong organizational and prioritization abilities to handle multiple projects simultaneously. Excellent communication and interpersonal skills to engage with individuals across all organizational levels. Proven track record of excelling both independently and collaboratively within a team environment.
Overview
27
27
years of professional experience
Work History
Site Security Contract Administrator
Jefferson Science Associates (Thomas Jefferson National Accelerator Facility)
01.2024 - 05.2025
- Process subcontractor access registrations, create and modify personnel records in the subcontractor database and diagnose issues with the process.
- Managed subcontractor database including contracts, subcontractor access, and training requirements.
- Point-of-contact to resolve all inquiries related to subcontractor access request registrations, badging, and policy and procedures.
- Provide administrative support to three managers.
- Assist the Site Security Manager with contract oversight of security subcontractor.
- Review and processes subcontractor invoices.
- Process new hire applications and schedule meetings and interviews with management.
- Coordinate new hire relocation.
- Proofread correspondence and reports for proper format and grammar.
- Coordinate travel and logistics.
- Department records manager, overseeing document control and retention policy requirements.
- Maintain a tickler file of responses to incoming correspondence and required contract deliverable reports.
- Created and edited division webpages based on input from content owners.
- Prepared purchase requisitions for materials, services, and construction projects
- Orders and maintains office supplies and materials for the department.
- Performs various administrative support duties that involve handling, storage, transmission and disposition of sensitive information.
- Key accomplishment: Documented the subcontractor access process, created an administrative procedure guide, and developed training materials.
Administrative Assistant 3
Newport News Shipbuilding
10.2022 - 01.2024
- Provide administrative support to the International Compliance Manager.
- Process request for the export of material, data, and tools for regulatory compliance.
- Review requests of foreign nationals to visit Newport News Shipbuilding.
- Assist callers with questions and provide guidance with export procedures.
- Coordinate travel and logistics.
- Maintain electronic and paper files for import and export records.
- International Compliance Office
Administrative Assistant 3
08.2019 - 08.2019
- General administrative support for 20 Human Resource Business Partners.
- Process salaried disciplines, terminations, and transfers.
- Managed Timely Award Plan (TAP) and the Dispute Resolution Process.
- Prepare, generate, and analyze reports in support of HR Operations to include manning statistics.
- Coordinate travel and logistics.
- Provided administrative support in the voluntary and non-voluntary reduction in force.
- Key accomplishment: Received a TAP Award for assisting in the recovery of more than $200,000 for the tuition assistance program.
- HR Operations
Administrative Assistant 3 to Director
05.2016 - 08.2017
- Provide administrative support to three directors: Director of Ethics, EEO and Diversity; Director of Environmental Health and Safety; Director of Security.
- Manage calendars.
- Schedule and organize meetings.
- Coordinate travel and logistics.
- Process invoices for payment.
- Compose correspondences.
- Type dictated letters and memos.
- Manage long service award program.
- Generate data and prepare reports as needed in support of company initiatives.
- Key accomplishment: Assisted in the coordination of the Mastership Builder Banquet in 2016.
- Ethics, EEO and Diversity
Human Resources Assistant 3
03.2010 - 05.2014
- Schedule internal and external interviews at the direction of Talent Acquisition Recruiters.
- Coordinate travel and logistics for executive candidates during the stand-up of HII corporate office starting in 2011 as well as for executive external candidates for all sectors of HII.
- Schedule external candidates for drug screen and physicals as part of the on-boarding process.
- Coordinate pre-employment testing of candidates.
- Initiate relocation for new hires or employees transferring within Huntington Ingalls Industries.
- Process, and track employees identified for “On the Job Training” by Workforce Development.
- Key accomplishment: Received TAP Award for the Management of “On the Job Training” program.
- Talent Acquisition
Education Assistant
10.2007 - 03.2008
- Assisted departmental staff with individual projects.
- Coordinated and scheduled appointments.
- Maintained database of student’s health records.
- Tracked and reported expenses.
- Composed and disseminated correspondences.
- Ensured policy and procedure manuals were current.
- Purchased office supplies and equipment.
- Riverside School of Health Careers
Executive Assistant
04.2005 - 12.2005
- Performed general secretarial tasks for the Executive Director.
- Coordinate and schedule meetings.
- Responsible for accounts payables.
- Tracked budgets.
- Prepared, forwarded, and tracked capital asset requests.
- Composed and disseminated correspondences.
- Developed monthly and annual reports.
- The Chesapeake
Administrative Assistant to President
05.1998 - 01.2005
- Performed general secretarial tasks for the Chief Executive Officer.
- Implemented and managed projects as assigned by executive management.
- Responsible for hiring, training, and supervising clerical personnel.
- Prepared reports on a variety of matters.
- Performed various tasks for executive management and department heads.
- Assisted in development/revision of company policies and forms.
- Served as Secretary for Continuous Quality Improvement Committee.
- Processed and maintained employee files.
- Verified and maintained physician credentialing files according to JCAHO standards.
- Assisted in admission process of residents.
- Key Accomplishment: Project management of new network telephone system (research, presentation of proposal, and supervised installation).
- Virginia Health Services, James River Convalescent & Rehabilitation Center
Education
Junior
Averett University
Skills
- Experienced with MS Office applications
- SharePoint management
- Experienced with Adobe applications
- Skilled in Bluebeam document management
- AdTrav
- ChromeRiver
- SAP
Timeline
Site Security Contract Administrator
Jefferson Science Associates (Thomas Jefferson National Accelerator Facility)
01.2024 - 05.2025
Administrative Assistant 3
Newport News Shipbuilding
10.2022 - 01.2024
Administrative Assistant 3
08.2019 - 08.2019
Administrative Assistant 3 to Director
05.2016 - 08.2017
Human Resources Assistant 3
03.2010 - 05.2014
Education Assistant
10.2007 - 03.2008
Executive Assistant
04.2005 - 12.2005
Administrative Assistant to President
05.1998 - 01.2005
Junior
Averett University
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