Catherine Perez
Rocklin,CA
Summary
Dynamic and detail-oriented professional, adept at managing complex calendars and coordinating large-scale events. Excelled in fostering positive communications and maintaining high accuracy levels. Skilled in Microsoft Office and effective team collaboration, consistently meeting critical deadlines while handling confidential information with discretion.
Overview
9
9
years of professional experience
Work History
Assistant to the Superintendents Cabinet
John Adams Academy
07.2023 - Current
- Schedule and coordinate the Superintendents Cabinet calendars by creating appointments and meetings
- Attend a variety of meetings, record and transcribe minutes and follow up on action items
- Manage communications by responding to emails, phone calls, and other forms of communication when appropriate
- Organize meetings, and professional development from a small scale to a large scale, including planning school-wide events
- Serve as board secretary
- Prepare agenda with extreme attention to detail, organize the flow of communications, track changes and submissions
- Collect and organize all agenda item submissions in Microsoft OneDrive
- Coordinate with Board members and site leaders on logistics and details of meetings
- Organize and set up a public meeting venue
- Transcribe detailed board meeting minutes to be reviewed by the Executive Director and approved by the Board of directors
- Prepare extensive travel arrangements for all professional development-related events
- Work with sites to coordinate and reserve all translation services
- Maintain a high level of decorum
- Manage department finances including processing reimbursement forms, reconciling monthly credit card statements, and providing weekly financial reports to site leaders and executive leadership
- Manage and maintain multiple calendars
Administrative Support
John Adams Academy
08.2019 - 07.2023
- Managed and maintained the JAA Master Calendar increasing operation
Schedule meetings for Headmaster, Deans and Assistant Deans - Schedule all elementary family orientations-coordinating with parents, admin and teachers.
- Reconcile staff substitutes through AESOP / Maintain and train on AESOP and manage on-site substitutes schedules
- Coordinate coverage for teachers IEP, 504 and SST meetings
Oversee volunteer clearance and communication - Manage field trip logistics for elementary and secondary
- Maintain consistent communication with JAA Staff for upcoming events, etc.
- Update marquee events
- Oversee cumulative files and collect end-of-year information
- Manage facility requests
- Act as a witness for meetings with scholars, teachers, and parents
- Assist with front desk, health room, and phone coverage as needed
- Attendance entry support
- Liaison for PSO events
Instructional Aide
John Adams Academy
09.2018 - 08.2019
- Provided support during classes, group lessons, and classroom activities.
- Collated classroom materials to help teachers prepare for daily instruction and activities.
- Promoted a culture of inclusivity within the classroom, ensuring all students felt supported and valued during instruction.
- Provided one-on-one support for students needing additional assistance, improving their understanding of course material.
- Worked in a collaborative manner with the teacher and administration.
- Supplemented and reinforced the work of the teacher.
Mentored scholars individually and as groups with lessons, assignments, or to reinforce learning concepts. - Assisted with organization of the classroom files, closets, bulletin boards etc.
- Assisted in teaching computer skills to scholars when necessary.
- Maintained flexibility and professionalism in taking on other duties as assigned by the administration/teacher.
Administrator
Hope for Kids
01.2016 - 08.2018
- Served as Board Secretary transcribing and distributing minutes, collecting agenda items, and preparing board books.
- Arranged venues and travel.
- Managed calendars for CEO.
- Maintained staff requirements such as LiveScan clearances and trainings/certifications.
- Responsible for registration and compliance for 1500 campers/staff.
- Managed sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Collected, arranged, and input information into database system.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
Education
Associate of Arts - English Language And Literature
Sierra College
Rocklin, CA05-2025
Skills
- Computer skills: Proficient with Microsoft Office including Word, Excel, PowerPoint, Teams, 365 and Outlook, Google Suite, and Canva
- Skilled in positive, proactive communication with administration, staff, and parents
- Ability to meet internal and external deadlines
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy
- Ability to adapt to changing work priorities
- Highly effective organizational skills
- Effective written communication skills
- Able to handle difficult and confidential situations
Timeline
Assistant to the Superintendents Cabinet
John Adams Academy
07.2023 - Current
Administrative Support
John Adams Academy
08.2019 - 07.2023
Instructional Aide
John Adams Academy
09.2018 - 08.2019
Administrator
Hope for Kids
01.2016 - 08.2018
Associate of Arts - English Language And Literature
Sierra College
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