Catherine RODRIGUEZ

• Over 20 years of experience providing high-level administrative support to management in both public and private sectors.
• Proactively supported the Deputy Executive Officer (DEO) and Assistant Deputy Executive Officer (ADEO) in the Office of Engineering and Permitting (E&P), delivering accurate, timely results while independently managing tasks.
• Prepared, posted, and uploaded agenda materials for the Stationary Source Committee (SSC) and E&P Board packages, ensuring accuracy and timely delivery with minimal revisions.
• Managed complex scheduling for the DEO and ADEO, coordinating across divisions and external stakeholders.
• Handled sensitive documents, including performance appraisals, staff promotions, and DEO emails, maintaining strict confidentiality.
• Proficient in Microsoft Office Suite, OnBase Unity/Client, Adobe Acrobat Pro, ATS, CLASS, FIND, Sitefinity, Neogov, and Peoplesoft Financials.
• Actively supported the DEO’s schedule, tracked project deliverables, and assisted with the preparation of divisional memos.
• Supervised and mentored administrative staff to ensure efficient fulfillment of office duties and timely reporting.

· Provide administrative support to the Laboratory Services/Source Test Engineering unit’s Sr. Enforcement Manager and 60 staff members.

· Lead two Office Assistants and one Senior Office Assistant.

· Schedule meetings for my manager which may involve e-mail correspondence, telecommunication arrangements, conference room reservations, and agenda preparation.

· Screen my manager’s calls, answering questions and fielding calls if necessary.

· Assist with answering manager rollover and our Assistant Deputy Executive Officer’s (ADEO) line.

· Screen my manager’s emails, highlighting priority items and routing out to staff if necessary.

· Book travel arrangements for my manager and staff.

· Assist staff with personnel recruitment (creating request to fill memos, handling confidential recruitment packages, scheduling interviews, sitting on interview panels, and hiring administrative staff based on my recommendations, updating vacancy rate data).

· Communicate with Building Services and Information Management to assist new hires, temporary employees, student interns and transfers with receiving desktops, telephone connection and cubicle assignments.

· Monitor and track the Lab Services/Source Test Engineering’s general fund budget and eight federal grant budgets.

· Create budget transfers when needed. · Prepare, process and track our department’s travel expenses, expense claims, requisitions, absence requests, and invoices.

· Create, proofread and edit memos, letters and spreadsheets.

· Utilizing our Agenda Tracking System entered a Governing Board agenda title and synopsis.

· Compose emails directed to our team to relay District or team information.

· Relieve my manager from timekeeping approval (tracking overtime, emergency response schedule, and absent requests).

· Provided administrative support to the Senior Engineering Manager, two Supervising Air Quality Engineers, four Sr. Air Quality Engineers, and 21 Air Quality Engineers.

· Led two Senior Office Assistants.

·Scheduled meetings for my manager which involved e-mail correspondence, telecommunication arrangements, conference room reservations, and agenda preparation.

·Prioritized daily any action items that need to be addressed by my manager.

·Screened my manager’s calls, answering questions and fielding calls if necessary.

·Assisted with answering the floor’s manager rollover line, the Deputy Executive Officer’s (DEO) and the ADEO’s phone line.

·Booked travel arrangements for my manager and his staff.

·Assisted staff with personnel recruitment.

·Prepared, tracked and maintain files for our unit’s travel expenses, expense claims, requisitions, absence requests, invoices and mail.

·Organized all team functions (i.e.: retirement gatherings, luncheons, all hands meetings).

·Composed, proofread and edited letters, spreadsheets, presentations and technical documents.

·Submitted and tracked Rule 212 facility permit documents.

· Submitted and tracked TV/RECLAIM proposed and final facility permit documents.

·Uploaded Rule 212 and Title V/RECLAIM public notices with supporting documents onto our Web site for public review (using OnBase).

·Submitted via Adtech.com all Title V public notices to our local newspapers. This can range from 50- 75 public notices per year. · Solely completed, in a timely manner, an average of 100 Public Records Requests per year.

· As needed, assisted our Sr. Administrative Secretary with the coordination of the District’s monthly Stationary Source Committee Meeting.

· Used the Agenda Tracking System, I’ve stepped in for our Sr. Administrative Secretary to approve Board items in the system.

· As needed, assisted our Sr. Administrative Secretary with the organization of the Permit Streamlining Sub-Committee Meeting.

·Accepted all opportunities to fill in for both Sr. Administrative Secretaries in their absence. ·Assisted at the Clean Air Awards in 2015 and 2016.