Cathy Shematek

• Oversaw all front desk and office functions, providing exceptional customer service to students, families, staff, and visitors.
• Managed multi-line phone system, daily attendance, visitor logs, student and staff check-ins/outs, and early dismissals/tardies.
• Ensured lobby cleanliness and maintained a tour-ready reception area; distributed mail and packages daily.
• Supervised lost and found, front desk volunteers, and substitute teacher coordination including materials distribution.
• Maintained comprehensive knowledge of all individuals on campus to support a secure and efficient environment.
• Managed department equipment and consumable supply budgets for teaching areas, the health office, and staff lounges.
• Oversaw inventory levels and procurement to ensure timely access to necessary resources within budget.
• Maintained licensed and non-licensed student and employee health records, forms, and medication documentation.
• Provided first aid and health office support for all injuries and illnesses.
• Scheduled annual employee medical screenings and First Aid/CPR training.
• Planned and executed campus and community health initiatives and events.
• Supported daily campus safety operations, including parking lot and crossing guard supervision.
• Managed emergency procedures, communications, and drills; scheduled, conducted, and audited monthly drills and systems.
• Maintained secure building access systems, issued ID badges and access cards, and monitored security cameras.
• Acted as liaison to law enforcement and managed School Resource Officer substation.
• Reviewed and updated emergency documents annually; conducted employee safety training.
• Responded to and documented incidents; monitored and managed workers’ compensation claims.
• Led onboarding and offboarding processes for new students, employees, and families.
• Ensured accurate records management and compliance with safety and health protocols across departments.

Health and Safety: see experience description above

Covid Coordinator:

• Maintained daily pre-screening and self-certification processes for staff and community members.
• Implemented and managed Aspen Academy’s contact tracing procedures in alignment with CDC and local health guidelines.
• Promptly communicated with exposed individuals via text, phone, and email, ensuring confidentiality at all times. Utilizing empathetic and culturally sensitive communication
• Documented exposures using approved forms, databases, and reporting tools.
• Provided accurate guidance on quarantine protocols and symptom monitoring.
• Reported confirmed cases and close contacts to state and local health departments in compliance with regulations.
• Maintained detailed tracing records including attendance logs, class schedules, visitor logs, and building access reports.
• Regularly reviewed and updated contact tracing protocols based on evolving CDC recommendations.
• Trained in CDC-compliant cleaning, sanitizing, and disinfecting procedures. Implementing enhanced cleaning protocols in high-touch areas including the front desk, clinic, lobby, and shared workspaces.
• Supported facility-wide disinfection efforts as needed to supplement the Facilities Division.
• Monitored and enforced all CDC Covid-19 guidelines.

• Led end-to-end recruitment processes to attract and secure top talent.
• Processed payroll efficiently, ensuring timely employee compensation.
• Administered employee benefits programs to enhance workforce satisfaction.
• Developed and implemented employee engagement and wellness initiatives.
• Maintained accurate and confidential employee files.
• Processed and managed workers' compensation claims to ensure compliance and support employees.

Classroom Teacher:

• Planned and implemented balanced curriculum aligned with school standards for each student.
• Developed engaging activities and materials to achieve learning objectives effectively.
• Maintained a well-managed classroom, ensuring 100% student engagement and support.
• Integrated technology into daily teaching practices to enhance student learning experiences.
• Designed a clean and presentable classroom environment to foster a positive atmosphere.
• Communicated regularly with families to engage them in their children's education.
• Complied with state licensing rules and regulations to meet educational standards.

Administrative Support:

• Cultivated and maintained relationships with Aspen Academy community members.
• Collaborated with Admissions, Development, and PCO to support school events.
• Manage student files and annual immunization reporting

• Welcomed clients and visitors with professionalism, ensuring a warm reception.
• Directed calls efficiently via a multi-line phone system.
• Handled incoming and outgoing mail promptly to maintain workflow.
• Organized filing system for confidential client information per company policy.
• Executed clerical tasks, including filing, photocopying, scanning, transcribing, and faxing.
• Monitored office supplies inventory, placing orders as needed.
• Coordinated express mail services for timely pick-up and delivery.
• Input and process monthly client billing and invoices.

• Support Head of School and Business Operations
• Accounts payable and Accounts receivable
• Monthly profit and loss statements
• Maintain all employee and student files
• Nurse responsibilities
• Front desk duties
• Director of state licensed programs
• Manage employee benefits, payroll and training
• Manage building safety and security