Catherine Ujvary

Work History

MDRC

03.2023 - Current

Enhanced executive efficiency by managing and prioritizing the President's daily schedule, appointments, and travel arrangements.
Lead administrative support for Senior Staff and Board Members
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Prepare expense reports and reconcile the Presidents credit cards
Communicate directly with Board members, donors, and foundation staff on behalf of the President
Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
Schedule, develop agenda and attend senior management meetings
Processed travel expenses and reimbursements for executive team and senior management group.
Provided professional administrative support during board meetings including proofreading, revising, editing and formatting Board materials

Vaxxinity, Inc

03.2021 - 03.2023

Provide executive support to multiple senior partners, including the Chief Operating Officer, Chief People Officer, SVP of Legal and Business Affairs, SVP of Finance and Accounting, and VP of Operations
Manage and prioritize frequently changing calendars to accommodate meetings and conferences
Research and arrange complex domestic and international travel itineraries to include hotels, airline tickets, visas and ground transportation
Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Plan and coordinate quarterly board meetings, including travel logistics for board members and guest speakers
Coordinate multiple large conferences at the company lab in Florida and office spaces in Seattle and New York providing on-site management of each event to ensure seamless execution
Arranged events for staff members, promoting team-building activities and boosting morale within the workplace.
Reconcile company credit card statements month-by-month for executives and manage expense reimbursements
Provide support to the Operations, Legal, Human Resources, IT, and Finance teams

NextWave Safety Solutions, Inc

11.2016 - 02.2021

Directly assisted 3 C-Suite Executives including President, CEO & CFO
Managed the President's personal and professional calendar/inbox and other correspondence
Ensure and maintain the confidentiality of all communications and documentation
Coordinate all aspects of training events: course scheduling, instructor allocation, material readiness, facility readiness, trainee registration
Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Perform accounting and record keeping duties, including preparing invoices, contracts, check requests, expense reports, and purchase orders
Strategically manage company operating budget, securing vendors more in line with cost-saving culture and eliminating excess spending
Assisted with the recruitment process including sourcing candidates and scheduling interviews
Assisted with staff onboarding and terminations

CapitalHQ

08.2014 - 10.2016

Assisted the CEO with daily administrative duties and complete a broad variety of tasks that include managing active calendars of appointments, completing expense reports, composing, and preparing correspondence, and interfacing with direct reports
Coordinate complex domestic and international travel arrangements, ground transportation, and accommodations as needed to create detailed itineraries
Managed external database of contacts for CEO and kept track of communication needed for priority contacts
Performed personal assistant tasks for CEO as needed: liaising with household staff to book family travel and medical appointments, purchasing and sending gifts, assisting with health insurance claims
Initiate the creation of job postings, initial screenings, interview scheduling, and new hire set-up/orientations
Processed travel expenses/reimbursements and reviewed all expense reports for accuracy
Audited all incoming and outgoing invoices for accuracy and submitted them for processing

The Porterhouse Brewing Co

04.2011 - 08.2014

Managed vendor relationships and oversaw all onboarding processes required for new vendors
Oversaw the day-to-day processing of payroll for 30+ employees, including review of timesheets
Partnered with the Events manager to select appropriate weekly venue promotions and ensure product delivery
Managed venue revenues, ensuring that all patrons were billed, and all cash properly accounted for at the close of day
Upheld strict cash handling procedures