Catherine Ujvary

Executive Support

• Provide strategic administrative support to the CEO SFA and Head of Americas, acting as a liaison for senior executives, clients, and global stakeholders.
• Manage complex calendars across multiple time zones, prioritizing high-level meetings, conference calls, and international events.
• Screen and prioritize incoming communications, ensuring timely responses and efficient information flow.
• Arrange domestic and international travel logistics, including flights, visas, accommodations, and ground transportation.
• Draft, edit, and proofread confidential documents, reports, presentations, and correspondence with accuracy and discretion.
• Prepare agendas, assemble briefing materials, coordinate logistics, and document outcomes for executive meetings.
• Support cross-functional initiatives including client engagements, marketing activities, and special projects.
• Handle correspondence and executive communications in both English and Spanish.
• Collaborate with senior leadership to prepare presentations, reports, and materials for board-level meetings.
• Coordinate logistics for executive committee sessions and leadership briefings, ensuring timely distribution of materials.
• Ensure confidentiality and professionalism in all communications and documentation.

Executive Support

• Reported directly to the President, serving as the primary administrative partner and point of contact for internal and external stakeholders.
• Acted on behalf of the President to screen, prioritize, and follow up on confidential and sensitive matters, ensuring appropriate responses.
• Built and maintained credibility, trust, and communication between the President’s office and senior management teams.
• Managed the President’s complex calendar, resolving conflicts, prioritizing requests, and preparing materials for high-level meetings.
• Coordinated executive outreach, company-wide initiatives, and special projects from conception to completion.
• Drafted, proofread, and formatted presentations, agendas, reports, and executive correspondence.
• Researched, collected, and analyzed information to support strategic decisions and conserve the President’s time.
• Coordinated multi-destination travel itineraries, accommodations, and logistics.
• Prepared expense reports and reconciled credit card statements.
• Scheduled, developed agendas, attended, and documented next steps for senior management meetings.

Board of Directors Support

• Served as liaison to the Board of Directors, managing scheduling, communications, and meeting coordination.
• Oversaw logistics for board and committee meetings, including seating, catering, IT/Zoom support, and day-of execution.
• Coordinated the preparation and distribution of board materials, including drafting, reviewing, proofreading, and mailing/posting digital and physical copies.
• Partnered with the Administration team to ensure accurate and timely delivery of board packets and mailings.
• Arranged travel and accommodations for board members and processed related expense reports.
• Attended board and committee meetings, ensured accurate documentation, and acted as the point person for technical/logistical support.

Executive Support

• Provided executive-level support to the COO, Chief People Officer, SVP of Legal & Business Affairs, SVP of Finance, and VP of Operations.
• Managed dynamic calendars across multiple departments, prioritizing scheduling for high-level meetings, conferences, and executive priorities.
• Arranged complex domestic and international travel, including flights, hotels, visas, and transportation.
• Oversaw expense reconciliations and managed monthly corporate credit card reporting for executives.
• Streamlined executive communications by monitoring inboxes, screening calls, and managing follow-ups.
• Planned and coordinated large-scale conferences, on-site meetings, and corporate events across offices in Florida, Seattle, and New York.
• Supported cross-departmental projects across Operations, Legal, HR, IT, and Finance teams.

Board of Directors Support

• Coordinated quarterly board meetings, including agenda planning, logistics, and communications with directors and guest speakers.
• Prepared and distributed board materials, ensuring accuracy, confidentiality, and timely delivery.
• Managed travel arrangements and logistics for board members attending meetings and events.
• Provided direct administrative and logistical support during board sessions, ensuring smooth execution of agendas and technical operations.

• Directly assisted 3 C-Suite Executives including President, CEO & CFO
• Managed the President’s personal and professional calendar/inbox and other correspondence
• Ensure and maintain the confidentiality of all communications and documentation
• Coordinate all aspects of training events: course scheduling, instructor allocation, material readiness, facility readiness, trainee registration
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Perform accounting and record keeping duties, including preparing invoices, contracts, check requests, expense reports, and purchase orders
• Strategically manage company operating budget, securing vendors more in line with cost-saving culture and eliminating excess spending
• Assisted with the recruitment process including sourcing candidates and scheduling interviews
• Assisted with staff onboarding and terminations

• Assisted the CEO with daily administrative duties and complete a broad variety of tasks that include managing active calendars of appointments, completing expense reports, composing, and preparing correspondence, and interfacing with direct reports
• Coordinate complex domestic and international travel arrangements, ground transportation, and accommodations as needed to create detailed itineraries
• Managed external database of contacts for CEO and kept track of communication needed for priority contacts
• Performed personal assistant tasks for CEO as needed: liaising with household staff to book family travel and medical appointments, purchasing and sending gifts, assisting with health insurance claims
• Initiate the creation of job postings, initial screenings, interview scheduling, and new hire set-up/orientations
• Processed travel expenses/reimbursements and reviewed all expense reports for accuracy
• Audited all incoming and outgoing invoices for accuracy and submitted them for processing

• Managed vendor relationships and oversaw all onboarding processes required for new vendors
• Oversaw the day-to-day processing of payroll for 30+ employees, including review of timesheets
• Partnered with the Events manager to select appropriate weekly venue promotions and ensure product delivery
• Managed venue revenues, ensuring that all patrons were billed, and all cash properly accounted for at the close of day
• Upheld strict cash handling procedures