Catherine Ujvary
New York,New York
Summary
Dedicated, professional, and creative Executive Assistant, with 10+ years of experience providing support to C-Suite executives and senior partners. Proficient in managing complex calendars, event planning, and ad hoc projects. Recognized as an organized professional who can effectively multi-task with high attention to detail and accuracy. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment thriving under pressure.
Overview
14
14
years of professional experience
1
1
Certificate
Quote
The way to get started is to quit talking and begin doing.
Walt Disney
Work History
Executive Assistant - Office of the President
MDRC
New York, NY
03.2023 - Current
- Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
- Lead administrative support for Senior Staff and Board Members
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Prepare expense reports and reconcile the Presidents credit cards
- Communicate directly with Board members, donors, and foundation staff on behalf of the President
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Schedule, develop agenda and attend senior management meetings
- Processed travel expenses and reimbursements for executive team and senior management group.
- Provided professional administrative support during board meetings including proofreading, revising, editing and formatting Board materials
Executive Assistant
Vaxxinity, Inc
03.2021 - 03.2023
- Provide executive support to multiple senior partners, including the Chief Operating Officer, Chief People Officer, SVP of Legal and Business Affairs, SVP of Finance and Accounting, and VP of Operations
- Manage and prioritize frequently changing calendars to accommodate meetings and conferences
- Research and arrange complex domestic and international travel itineraries to include hotels, airline tickets, visas and ground transportation
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Plan and coordinate quarterly board meetings, including travel logistics for board members and guest speakers
- Coordinate multiple large conferences at the company lab in Florida and office spaces in Seattle and New York providing on-site management of each event to ensure seamless execution
- Arranged events for staff members, promoting team-building activities and boosting morale within the workplace.
- Reconcile company credit card statements month-by-month for executives and manage expense reimbursements
- Provide support to the Operations, Legal, Human Resources, IT, and Finance teams
Executive Assistant / Office Manager
NextWave Safety Solutions, Inc
11.2016 - 02.2021
- Directly assisted 3 C-Suite Executives including President, CEO & CFO
- Managed the President's personal and professional calendar/inbox and other correspondence
- Ensure and maintain the confidentiality of all communications and documentation
- Coordinate all aspects of training events: course scheduling, instructor allocation, material readiness, facility readiness, trainee registration
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Perform accounting and record keeping duties, including preparing invoices, contracts, check requests, expense reports, and purchase orders
- Strategically manage company operating budget, securing vendors more in line with cost-saving culture and eliminating excess spending
- Assisted with the recruitment process including sourcing candidates and scheduling interviews
- Assisted with staff onboarding and terminations
Executive Assistant / Chief of Staff
CapitalHQ
08.2014 - 10.2016
- Assisted the CEO with daily administrative duties and complete a broad variety of tasks that include managing active calendars of appointments, completing expense reports, composing, and preparing correspondence, and interfacing with direct reports
- Coordinate complex domestic and international travel arrangements, ground transportation, and accommodations as needed to create detailed itineraries
- Managed external database of contacts for CEO and kept track of communication needed for priority contacts
- Performed personal assistant tasks for CEO as needed: liaising with household staff to book family travel and medical appointments, purchasing and sending gifts, assisting with health insurance claims
- Initiate the creation of job postings, initial screenings, interview scheduling, and new hire set-up/orientations
- Processed travel expenses/reimbursements and reviewed all expense reports for accuracy
- Audited all incoming and outgoing invoices for accuracy and submitted them for processing
Bartender / Hospitality Manager
The Porterhouse Brewing Co
04.2011 - 08.2014
- Managed vendor relationships and oversaw all onboarding processes required for new vendors
- Oversaw the day-to-day processing of payroll for 30+ employees, including review of timesheets
- Partnered with the Events manager to select appropriate weekly venue promotions and ensure product delivery
- Managed venue revenues, ensuring that all patrons were billed, and all cash properly accounted for at the close of day
- Upheld strict cash handling procedures
Education
Associate of Science - Sound Engineering
Full Sail University
05.2005
Skills
- Calendaring
- Inbox Management
- Global Travel Arrangement
- Board Liaison
- Event Coordination
- Office Management
- Budget & Expense Reporting
- Communication
- Confidentiality
- Administrative Support
- Strong Problem Solver
- Executive Support
Certification
Notary Public — New York State Expiration: March 2027
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Executive Assistant - Office of the President
MDRC
03.2023 - Current
Executive Assistant
Vaxxinity, Inc
03.2021 - 03.2023
Executive Assistant / Office Manager
NextWave Safety Solutions, Inc
11.2016 - 02.2021
Executive Assistant / Chief of Staff
CapitalHQ
08.2014 - 10.2016
Bartender / Hospitality Manager
The Porterhouse Brewing Co
04.2011 - 08.2014
Associate of Science - Sound Engineering
Full Sail University
Notary Public — New York State Expiration: March 2027
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