Summary
Work History
Education
Work Availability
Skills
Quote
Timeline
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Cathleen (Cathy) Grey

Marionville,MO

Summary

Observant Accounts Payable Analyst possessing in-depth knowledge of accounting standards, principles, procedures and Committed to on-time payments, maintaining detailed records and paying vendors on time. Versatile, reliable, and efficient with over 25 years of experience working with vendor/customer accounts, compilation of payment data, monitoring invoice processing and funds disbursement and preparation of summarized income-expense reports using various software.

Proficient in Microsoft Office applications to include: Excel, Word, Power Point and Outlook. Diversified skills: vendor/customer relations, human resources, payroll, tax reporting, recruiting, project management, banking/account reconciliation, General Ledger and Office Management.

Expert knowledge in Quick Books, MAS90, AS400, NTS, ERP, Sage and Windows.

Work History

Accounts Payable/Vendor Reconciliation

SGC Foodservices
02.2019 - 02.2023
  • Processed and posted incoming invoices for the Operations
  • Obtaining required approval from appropriate department heads
  • Matched purchase orders with invoices and recorded necessary information
  • Supported management by processing invoices and documents with consistent on-time delivery
  • Entered figures using 10-key calculator to compute data quickly
  • Generated invoices upon receipt of billing information and tracked collection progress
  • Managed and responded to correspondence and inquiries from customers and vendors
  • Demonstrated strong organizational and time management skills while managing multiple projects
  • Organized and detail-oriented with a strong work ethic
  • Completed paperwork, recognizing discrepancies and promptly addressing for resolution

Accounts Payable Specialist

G5 Enterprises, Inc
06.2016 - 02.2019
  • Accounts Payable for 15 Divisions and Corporate
  • Vendor set up and account resolution
  • Research and problem solving
  • Vendor 1099's
  • Maintain up-to-date Sub-Contractor files
  • Prepare for Sub-Contractor Audit
  • Maintained authorized buyers on Corporate retail accounts
  • Extensive use of Excel for database creation and maintenance
  • General Ledger
  • Reconciliation of Bank and Corporate accounts
  • Supply ordering
  • Working in the construction related business over the last two years has provided new knowledge and skills in the purchasing of inventory and other materials that are used in the Insulation and/or construction business as it relates to Accounts Payable.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Prepared vendor invoices and processed incoming payments.
  • Studied past records to detect duplicate statements and fraud, avoiding penalties for non-compliance.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Handled trade payable documentation by reviewing month-end accruals.
  • Managed invoices for new materials and parts.
  • Reorganized accounts payable processes, decreasing supplier payment delays from 10 to 7 days.
  • Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
  • Maintained good working relationships with vendors and resolved disputes.
  • Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
  • Used advanced software skills to produce high-quality documents, reports and presentations.
  • Reconciled bank accounts to verify accuracy of cash records.
  • Updated accounting ledgers and journals to balance statements and maintain consistent records.
  • Oversaw bookkeeping and accounting systems and entered data into systems accurately.
  • Developed client rapport by efficiently addressing incoming correspondence and resolving 50 A/P inquires per day.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Assisted manager in conducting internal audits to analyze findings.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.

Accounts Payable/Receivable Specialist

Catalano Management Companies
04.2012 - 12.2015
  • Accounts Payable/Receivables
  • Vendor/Customer account resolution
  • New Accounts and maintained existing accounts
  • Account Receivables for catering contracts
  • Verified net sales for 20 Retail Stores, processed Meals Tax via online payments to State DOR
  • Calculated Net Sales based rents and processed payment(s) to landlord(s)
  • Processed and maintained monthly rents for tenants located in Commercially owned lease properties
  • Provided research and problem solving
  • Extensive use of Excel for database creation and maintenance
  • Online research to assist owners/managers when setting up new companies
  • Set up chart of accounts, accounts payable and accounts receivable for new companies
  • General Ledger
  • Learned new skills and knowledge of Franchise ownership.
  • Reconciled customer accounts and resolved discrepancies to maintain accuracy and resolve issues
  • Managed collections and follow-up on past-due accounts to speed up payments and minimize risk
  • Generated invoices upon receipt of billing information and tracked collection progress
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
  • Maintained accurate and complete records to document transactions and support decision-making
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses
  • Responded to vendor inquiries and requests for information to maintain relationships and provide timely support
  • Handled day-to-day accounting processes to drive financial accuracy
  • Assisted with annual audit, confirming accurate reconciliation of all accounts
  • Performed daily bank reconciliations, detecting and resolving discrepancies between bank statements and company records
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers
  • Matched invoices to purchase orders for proper documentation and to facilitate payment
  • Implemented new accounting processes to decrease spending and work flow downtime
  • Supported management by processing invoices and documents with consistent on-time delivery
  • Inspected account books and recorded transactions
  • Managed complex problem-solving for upper management in order to complete projects on-time and within budget
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment
  • Prepared vendor invoices and processed incoming payments
  • Maintained account accuracy by reviewing and reconciling checks monthly
  • Managed and responded to correspondence and inquiries from customers and vendors
  • Developed and implemented procedures and processes for accounts receivable and accounts payable streamlining
  • Input financial data and produced reports using Quickbooks and Excel
  • Strengthened financial operations by conducting bank reconciliations and financial reporting
  • Processed and recorded accounts receivable transactions to facilitate prompt collection of customer payments
  • Gathered, evaluated and summarized account data in detailed financial reports as needed for Management
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software
  • Managed electronic payment systems to streamline payment processes and reduce errors
  • Streamlined daily reporting information entry for efficient record keeping purposes
  • Provided financial support to other departments to improve operations
  • Matched purchase orders with invoices and recorded necessary information

Pricing Coordinator

Dean Foods
07.2009 - 09.2011
  • Supported Sales and Finance Teams and managed pricing databases and strategies
  • Supported and maintained customer accounts, route/handheld database
  • Optimized email campaigns to increase open and click-through rates
  • Oversaw preparation of marketing copy, images, videos, emails, and other collateral
  • Continually maintained and improved company's reputation and positive image in markets served

MCB Specialist

Tree of Life/A Division of KaHe
01.2006 - 01.2009
  • Processed charge-backs to vendors on a daily, weekly and monthly schedule
  • Processed monthly billings for Vendor Advertising in company product magazine
  • Account Reconciliation, problem resolution and month end close
  • Participated in team projects, demonstrating an ability to work collaboratively and effectively
  • Skilled at working independently and collaboratively in a team environment

Pricing & Promotions Specialist

Tree of Life/A Division of KaHe
01.2004 - 01.2006
  • Provided support to the Sales Team in managing pricing database and structure
  • Coordinated allowances and specialized promotions for existing and new customers
  • Other responsibilities to assist the Sales Department
  • Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates
  • Adjusted prices via pre-set schedules, supply management department costs and other factors on regular basis

Accounts Payable Specialist/Vendor Reconciliation

Tree of Life/A Division of KaHe
01.2002 - 01.2004
  • Processed high volume payables, check, ACH payments and wire transfers
  • Month/year end reconciliations and General Ledger
  • Other responsibilities as related to Accounts Payable
  • While employed at Tree of Life successfully assisted in consolidating MCB, Sales and Accounting Departments to the Corporate Office located in St
  • Augustine, FL and gained skills and knowledge in the Organic/Natural and Gourmet Food Distribution.

Accounts Payable Specialist

Goodwill Industries of Northern N.E
12.2000 - 05.2001
  • Processed high volume payables, check, ACH payments and wire transfer
  • Month/year end reconciliations and General Ledger
  • Other responsibilities as related to Accounts Payable
  • While employed at Goodwill Industries successfully gained skills and knowledge in MAS90 based system, Retail based business and various programs geared to the special needs of adults
  • Reached out to vendors and customers to verify information and follow up on client issues
  • Investigated daily variances and corrected errors to resolve discrepancies
  • Prepared vendor invoices and processed incoming payments
  • Studied past records to detect duplicate statements and fraud, avoiding penalties for non-compliance
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies
  • Handled trade payable documentation by reviewing month-end accruals
  • Managed invoices for new materials and parts
  • Maintained good working relationships with vendors and resolved disputes
  • Stored office and client records on secured server to prevent data losses, conducting regular backups
  • Prepared month-end closing entries for detailed reporting and recordkeeping
  • Assisted manager in formulating year-end financial reports to determine financial performance of companies
  • Developed client rapport by efficiently addressing incoming correspondence and resolving 25 A/P inquires per day
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
  • Assisted manager in conducting internal audits to analyze findings
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment

Education

Associates - Business/Accounting

Mid-State College

Bachelor of Science - Accounting And Finance

University of Southern Maine
Portland, ME

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Skills

  • Check Processing
  • Cash Flow Analysis
  • Regulatory Filings
  • Backing Up Accounts Receivable
  • Accounts Payable Processes
  • Vendor Account Monitoring
  • Year-End Reporting
  • AP Operational Expertise
  • Bookkeeping Operations
  • Account Management
  • Evaluating Open Accounts
  • Handling Purchase Orders
  • Interest Calculations
  • Vendor Management
  • Vendor Relations
  • Auditing Proficiency
  • Vendor Invoice Processing
  • New Hire Training
  • Account Analysis
  • Tax Reporting
  • Transaction Verification
  • Check Disbursement
  • Accounting Ledger Maintenance
  • Reviewing Open Payables
  • Processing Receipts
  • Accounting Remittances
  • Company Process Evaluation
  • Correspondence Writing
  • Data Entry
  • Outbound Calls
  • Account Resolutions
  • Detailed Records and Reporting
  • Journal Updating
  • Collection Calls
  • Employee Timesheet Processing
  • Accurate Recordkeeping
  • Effective Project Completion
  • Effective Planning
  • Daily Ledgers
  • Generally Accepted Accounting Principles
  • Validation of Discrepancies
  • General Ledger Entries
  • Batch Balances and Reports
  • Invoice Verification
  • Sheet Balancing
  • Accounting Systems and Controls
  • Check Run Preparation
  • Cost Accounting
  • Income Statements
  • Financial Recordkeeping
  • Accounts Payable and Accounts Receivable
  • Audit Support
  • Calculator Usage
  • Client Correspondence
  • Workflow Coordination
  • Entry Recording
  • Investigating Discrepancies
  • Data Imports
  • Human Resources Department Processes
  • Financial Transactions
  • Petty Cash Reconciliation
  • Office Supplies and Inventory
  • Credit Card Program Support
  • Collecting Statements
  • Invoice Distribution
  • Microsoft Office
  • IRS Correspondence
  • Finance

Quote

Worry a little bit every day, and in a lifetime you will lose a couple of years. If something is wrong, fix it if you can. But train yourself not to worry. Worry never fixes anything.
Mary Hemingway

Timeline

Accounts Payable/Vendor Reconciliation

SGC Foodservices
02.2019 - 02.2023

Accounts Payable Specialist

G5 Enterprises, Inc
06.2016 - 02.2019

Accounts Payable/Receivable Specialist

Catalano Management Companies
04.2012 - 12.2015

Pricing Coordinator

Dean Foods
07.2009 - 09.2011

MCB Specialist

Tree of Life/A Division of KaHe
01.2006 - 01.2009

Pricing & Promotions Specialist

Tree of Life/A Division of KaHe
01.2004 - 01.2006

Accounts Payable Specialist/Vendor Reconciliation

Tree of Life/A Division of KaHe
01.2002 - 01.2004

Accounts Payable Specialist

Goodwill Industries of Northern N.E
12.2000 - 05.2001

Associates - Business/Accounting

Mid-State College

Bachelor of Science - Accounting And Finance

University of Southern Maine

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Cathleen (Cathy) Grey