Cathy Evans
HATTIESBURG,MS
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
12
12
years of professional experience
Work History
Business Operations Specialist
University Of Southern Mississippi Physical Plant
05.2021 - Current
- Maintains invoices for standing purchase orders and processed vouchers for payment of standing purchase orders. Ensures all proper documentation is obtained according to state purchasing requirements before requisitions for purchase orders are entered into the system; including Advertisements for Bid, Bid Tabulation Sheets, Signed Contracts, etc. Monitors and researches all vendor statements for past due invoices.
- Pays all utility bills in a timely manner and records consumption data for use by the Energy Management department, reporting researching any discrepancies.
- Maintains pcard distribution to Plant personnel and reconciles transactions, ensuring proper account coding for 20 pcard holders.
- Requests and receives special checks for both accounts payable and payroll and disburses with appropriate documentation.
- Prints, distributes and reconciles monthly detail reports (MDRs).
- Manages uniform ordering and distribution for approximately 160 Physical Plant employees, including review and allocation of vendor invoices to each Physical Plant department for their weekly uniform charges.
Administrative Assistant
Mississippi State University
03.2016 - 01.2021
- Recorded and maintained attendance for 4 University choirs (250+ students).
- Handled preparation, scheduling and organization for all auditions for Choral Department throughout the year.
- Negotiated and prepared contracts for speakers' fees and honorariums. Processed contracts through MSU Procurement Department.
- Arranged all travel, domestic and international, for department directors and choir tours.
- Handled all incoming calls, emails and mail; greeted guests
- Recruited students by mail outs, emails and phone calls.
- Processed direct payments and deposits for Choral Department; ProCard reconciliation.
- Prepared choral scholarship offers and awarded scholarships to students. Entered scholarships in Academic Works system for 250+ students per semester.
- Measured students and ordered uniforms for all choral students.
Continuing Education Program Manager
University Of Western States
06.2013 - 07.2015
- Negotiated speaker proposals and coordinated the vetting of programs through the continuing education program committee.
- Managed the process for registration, attendance records and continuing education transcripts.
- Initiated and managed contractual arrangements with postgraduate speakers, vendors, hotels and other outside agents who conducted business with the Department and the University.
- Oversaw, planned and managed continuing education events and conferences including reserving venues, recruiting vendors and managing reservations. Supervised and scheduled students workers. Performed post-event payment reconciliation.
- Obtained appropriate approval of continuing education offerings as required through licensing boards and/or specialty councils.
- Worked with the department of marketing communications in the development of marketing materials and marketing plans for the continuing education programs and events.
New Patient Coordinator/Clinical Assistant
Focus-MD
05.2012 - 07.2013
- Oriented and educated patients and their families by providing information, explaining the role of the patient care coordinator; explained texting procedures; initiated the patients care plan.
- Coordinated paper for patients according to each physician's requirements including teacher and parent questionnaires for patients. Enhanced patient satisfaction by streamlining appointment scheduling and providing friendly service.
- Complied with office and legal requirements regarding prescriptions refills on site and electronically.
- Maintained patient care EHR system by entering new information and scanning forms.
- Obtained pre-authorization from insurance companies for ADD/ADHD testing in office.
- Increased office efficiency by creating clear communication channels between staff, patients, and healthcare providers.
Education
High School Diploma -
Stanhope Elmore High School
Millbrook, Alabama05.1983
Skills
- Accounts payable and receivable
- Credit card reconciliation
- Database Management
- Contract Negotiation
- Event planning
- Problem resolution
- Insurance billing
- Sales and marketing
- Client relations
- Excellent computer skills
Accomplishments
2018-2019 Mississippi State University Zacharias Award
2019-2020 Mississippi State University College of Education Staff of the Year Award
2021 University of Southern MIssissippi Physical Plant Employee of the Month
2021 University of Southern Mississippi Physical Plant Employee of the Year
Timeline
Business Operations Specialist
University Of Southern Mississippi Physical Plant
05.2021 - Current
Administrative Assistant
Mississippi State University
03.2016 - 01.2021
Continuing Education Program Manager
University Of Western States
06.2013 - 07.2015
New Patient Coordinator/Clinical Assistant
Focus-MD
05.2012 - 07.2013
High School Diploma -
Stanhope Elmore High School
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