Summary
Overview
Work History
Education
Skills
Clericaladministrativeresponsibilities
Timeline
Generic

Cathy L. Ellis

Decatur,IL

Summary

Dynamic individual with over 17 years of experience supporting C-Suite executive with hands-on experience and talent for navigating challenges. Brings strong problem-solving skills and proactive approach to new tasks. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.

Overview

27
27
years of professional experience

Work History

Executive Assistant, to SVP, Chief Science Officer

ADM
07.2006 - Current
  • Support CSO with key components related to R&D NA on a daily basis
  • Ensure R&D is consistently and continuously aligned with ADM’s strategy, culture and productivity goals in a streamlined and cost-effective manner, specifically related to Human Resources, Operations, Safety, Communications, and R&D specific records
  • Extends to communications with leadership across ADM to bridge operations on a daily basis
  • R&D Global and Reginal Announcements: Proof and ensure appropriate approvals are obtained, audience has been carefully selected and vetted and all communication policy standards are followed
  • Maintain records process for all non-financial agreements (CDA/NDA/JDA/MTA, ect.) to ensure proper approvals and signature are obtained, records are mainlined as directed by company policy
  • Responsible for filtering and approving requests related to R&D workflow routings are correct and follow ADM’s approval spend procedures
  • Main point of contact for on-site BOD, and EC meeting or other high-level events on behalf of CSO
  • Coordinate heavy international and domestic travel for CSO
  • Process expense reports accurately and in a timely manner
  • Work closely with internal colleagues and external customers
  • Proactively manage complex and often fluid calendars, taking initiative to resolve scheduling conflicts as necessary
  • Executive Level meeting coordination for on-site and off-site meetings/events
  • Onboarding new hires

Recruitmax Administrator – Professional Staffing Department

ADM
09.2002 - 07.2006
  • As Recruitmax Administrator I maintain the system to ensure all errors are tracked and fixed
  • Work with all outside HR Manager’s and locations to help them with system maintenance and posting new positions
  • Coordinate candidate’s coming to Decatur and well as the schedule for all of the interviewers
  • Work with many outside vendors, on job board postings for all of ADM, print ads, and magazine
  • Helped Coordinate the New Hire Orientation
  • Processing of Bills
  • Multiple Phone Lines
  • Coordinate and maintain all new hire documentation
  • Source for new candidate’s on many different diversity sites as well as our own Recruitmax database

Secretary III – Relocation Department

ADM
09.2000 - 09.2002
  • Work with internal ADM employees relocating
  • Process relocation expenses
  • Work with outside vendors on homes and apartments

Clerk 3 - Corporate Accounting

ADM
04.1998 - 09.2000
  • Reconcile accounts
  • Process expense reports for certain locations in corp
  • Maintain retention records for all of corporate accounting

Education

High School -

Mt. Zion High School
01.1990

Skills

  • Microsoft Office 365 – Access, Excel, Word, Outlook, PowerPoint
  • ADM System experience with IBM – APGO, GLGO, NLGO, BSGO
  • 17 years of experience supporting SVP, CSO and executive leadership
  • Strong level of teamwork and cooperation
  • Independent decision making and problem solving
  • Excellent communication skills both written and oral
  • Able to adapt to different working environments
  • Able to plan, prioritize and meet deadlines successfully
  • Desire to learn new skills and assume new responsibility
  • Professional work ethic and personality
  • Work under high stress situations
  • Proficiency in Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint, Teams and Excel)
  • Executive Support
  • Administrative Support
  • Strong Problem Solver

Clericaladministrativeresponsibilities

  • Excellent telephone skills with multiple phone lines.
  • Filing, Billing, Typing, Scheduling Meetings / Travel Arrangements.
  • Reconciling Accounts, Customer Service.

Timeline

Executive Assistant, to SVP, Chief Science Officer

ADM
07.2006 - Current

Recruitmax Administrator – Professional Staffing Department

ADM
09.2002 - 07.2006

Secretary III – Relocation Department

ADM
09.2000 - 09.2002

Clerk 3 - Corporate Accounting

ADM
04.1998 - 09.2000

High School -

Mt. Zion High School

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Cathy L. Ellis