Cathy L. Ellis
Decatur,IL
Summary
Dynamic individual with over 17 years of experience supporting C-Suite executive with hands-on experience and talent for navigating challenges. Brings strong problem-solving skills and proactive approach to new tasks. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
27
27
years of professional experience
Work History
Executive Assistant, to SVP, Chief Science Officer
ADM
Decatur, USA
07.2006 - Current
- Support CSO with key components related to R&D NA on a daily basis
- Ensure R&D is consistently and continuously aligned with ADM’s strategy, culture and productivity goals in a streamlined and cost-effective manner, specifically related to Human Resources, Operations, Safety, Communications, and R&D specific records
- Extends to communications with leadership across ADM to bridge operations on a daily basis
- R&D Global and Reginal Announcements: Proof and ensure appropriate approvals are obtained, audience has been carefully selected and vetted and all communication policy standards are followed
- Maintain records process for all non-financial agreements (CDA/NDA/JDA/MTA, ect.) to ensure proper approvals and signature are obtained, records are mainlined as directed by company policy
- Responsible for filtering and approving requests related to R&D workflow routings are correct and follow ADM’s approval spend procedures
- Main point of contact for on-site BOD, and EC meeting or other high-level events on behalf of CSO
- Coordinate heavy international and domestic travel for CSO
- Process expense reports accurately and in a timely manner
- Work closely with internal colleagues and external customers
- Proactively manage complex and often fluid calendars, taking initiative to resolve scheduling conflicts as necessary
- Executive Level meeting coordination for on-site and off-site meetings/events
- Onboarding new hires
Recruitmax Administrator – Professional Staffing Department
ADM
Decatur, USA
09.2002 - 07.2006
- As Recruitmax Administrator I maintain the system to ensure all errors are tracked and fixed
- Work with all outside HR Manager’s and locations to help them with system maintenance and posting new positions
- Coordinate candidate’s coming to Decatur and well as the schedule for all of the interviewers
- Work with many outside vendors, on job board postings for all of ADM, print ads, and magazine
- Helped Coordinate the New Hire Orientation
- Processing of Bills
- Multiple Phone Lines
- Coordinate and maintain all new hire documentation
- Source for new candidate’s on many different diversity sites as well as our own Recruitmax database
Secretary III – Relocation Department
ADM
Decatur, USA
09.2000 - 09.2002
- Work with internal ADM employees relocating
- Process relocation expenses
- Work with outside vendors on homes and apartments
Clerk 3 - Corporate Accounting
ADM
Decatur, USA
04.1998 - 09.2000
- Reconcile accounts
- Process expense reports for certain locations in corp
- Maintain retention records for all of corporate accounting
Education
High School -
Mt. Zion High School
01.1990
Skills
- Microsoft Office 365 – Access, Excel, Word, Outlook, PowerPoint
- ADM System experience with IBM – APGO, GLGO, NLGO, BSGO
- 17 years of experience supporting SVP, CSO and executive leadership
- Strong level of teamwork and cooperation
- Independent decision making and problem solving
- Excellent communication skills both written and oral
- Able to adapt to different working environments
- Able to plan, prioritize and meet deadlines successfully
- Desire to learn new skills and assume new responsibility
- Professional work ethic and personality
- Work under high stress situations
- Proficiency in Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint, Teams and Excel)
- Executive Support
- Administrative Support
- Strong Problem Solver
Clericaladministrativeresponsibilities
- Excellent telephone skills with multiple phone lines.
- Filing, Billing, Typing, Scheduling Meetings / Travel Arrangements.
- Reconciling Accounts, Customer Service.
Timeline
Executive Assistant, to SVP, Chief Science Officer
ADM
07.2006 - Current
Recruitmax Administrator – Professional Staffing Department
ADM
09.2002 - 07.2006
Secretary III – Relocation Department
ADM
09.2000 - 09.2002
Clerk 3 - Corporate Accounting
ADM
04.1998 - 09.2000
High School -
Mt. Zion High School