Well qualified Legal Secretary with 10+ years of legal and Oil & Gas experience, working in both large and small law firms and oil & gas companies. Track record of completing assignments independently and working in challenging environments.
Overview
33
33
years of professional experience
Work History
LICENSED REAL ESTATE SALESPERSON
VARIOUS BROKERAGES
01.2008 - 12.2022
Assisted buyers with finding ideal homes by assessing needs, requirements and budgets.
Wrote contracts to outline sales and purchases of properties.
Advised and informed prospective clients on current market activities and conditions.
Liaised between buyers and sellers to establish favorable prices and negotiate contract terms.
ADMINISTRATIVE ASSISTANT
Noble Energy
01.2014 - 03.2015
Provided administrative support for (approx. 50) members of business unit
Typing Meeting Minutes, updating meeting attendee, contact and distribution lists
Manage calendars (business and vacation) for Project Team(s)
Generated reports and typed letters in Word and prepared PowerPoint presentations.
Executed record filing system to improve document organization and management.
Scheduled office meetings and client appointments for staff teams.
Assisted EHS with scheduling safety & orientation classes for new hires and arrange New Hire Onboarding (computer set-up and phones)
Prepared domestic and international travel & prepare travel expense reports
Assisted EHS with scheduling safety & orientation classes for new hires. Determine issues that need attention of Managers and Team members
VARIOUS TEMPORARY/CONTRACT POSITIONS
VARIOUS TEMPORARY AGENCIES
03.2009 - 12.2013
Answered phones
Drafted and revised pleadings and correspondence
Time Entry
Updated & scanned 10 to 15 documents into clients files daily
EXECUTIVE ASSISTANT
Merrick Systems
09.2013 - 10.2013
Provided direct administrative support to President and EVP/COO
Maintained appointment schedule by organizing and coordinating conferences, monthly meetings, teleconferences and travel.
Recorded, transcribed and distributed meeting minutes
Drafted, revised & redlined contract amendments
Processed travel expenses and reimbursements for executive team and senior management group.
Screened calls and emails and initiated actions to respond or direct messages for managers.
ADMINISTRATIVE ASSISTANT
Lime Rock Resources
11.2011 - 03.2013
Provided support for 10 employees
Executed record filing system to improve document organization and management of new acquisition accounts
Answered owner questions about accounting issues (customer service)
Assisted Land Manager/Attorney with preparing overnight packages for authorization signatures to land managers of other companies
Prepared certified mailing of royalty checks
LITIGATION LEGAL SECRETARY
Bracewell & Giuliani
06.2007 - 10.2008
Diligently edited 5 to 10 pleadings and correspondence for grammar and spelling
Prioritized and handled multiple assignments and maintained firm commitment to deadlines
Transcribed information from typed or handwritten notes, shorthand or dictation tapes and confirmed accuracy and correct formatting of documents
Updated Partner's calendar for upcoming monthly Firm and outside Board meetings
Assisted Paralegal with preparing pleadings, document production of 50+ documents and Bates Labeling
Calendaring & Time Entry for 3 attorneys improving efficiency and productivity.
FLOATER LEGAL SECRETARY
HaynesBoone
10.2000 - 08.2006
Revised and proofread documents for Associates and Partners in Secretary's absence
Assisted 10+ Paralegals with pleadings, document production of 75+ documents and Bates Labeling
Scheduled depositions with court reporters
Prepared real estate agreements
Prepared check requests for reimbursements and filing fees
Revised PowerPoint presentations
Completed conflict reports for opening new cases
Scanned 15 to 30 documents into Lotus Notes
Assisted with training new legal secretaries
Receptionist relief
LEGAL SECRETARY
Sheinfeld Maley & Kay
09.1997 - 10.2000
Organized files for court proceedings.
Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
Diligently edited legal correspondence for grammar and spelling
Scheduled flight & hotel accommodations
Assisted Night Word Processing with secretarial overflow
Entered new cases into company database
Filed documents with courts on behalf of attorney
Provided Receptionist relief of multi-line switchboard and training of 5+ law clerks on voicemail system