Cecilia Escalante
Stockton,CA
Summary
Detail-oriented payroll specialist with proven skills in payroll administration and employee onboarding. Committed to enhancing payroll efficiency and ensuring regulatory compliance.
Overview
11
11
years of professional experience
Work History
Personnel Specialist
California Department of Social Services
Sacramento, CA
01.2025 - Current
- Process Requests for Personnel Action; work with personnel liaisons, attendance coordinators, Classification and Pay analysts and control agencies for appropriate approvals and documentation needed for appointments, separations and miscellaneous transactions.
- Determine final compensation
and appropriate benefits for employees separating from state service to ensure timely payment of wages
and benefits. - Perform salary determinations for appointments, reinstatements, transfers, demotions, punitive actions and range changes.
- Calculate overtime rate, special pay, shift differential, holiday pay or various
leave usage using the Fair Labor Standards Act to accurately compensate employees. - Calculate salary advances to issue timely and accurate pay for appropriate pay period when necessary.
- Process and track attendance
summaries. Post and reconcile leave usage in the California Leave Accounting System to ensure accurate
compensation and leave benefit accruals. Process and track hours worked for intermittent, part-time, seasonal and retired annuitants to ensure time limits are not exceeded in compliance with applicable Departmental guidelines. - Prepare process and track range change documentation for all eligible employees. Prepare and submit Merit Salary Adjustments and Special In grade Salary Adjustments for intermittent employees.
- Process, track and/or collect accounts receivables (AR) to recover overpayment owed. Process, track and/or distribute salary garnishments.
- Process payroll for employees using advanced payroll software.
- Handle inquiries regarding payroll discrepancies and resolve issues promptly.
- Implement process improvements to enhance payroll efficiency and accuracy.
- Processed payroll for over 500 employees monthly ensuring accuracy of pay and deductions.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Performed manual calculations for retroactive pay adjustments or special payments as required.
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Onboarded new employees in time reporting and payroll systems.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Assisted with auditing processes related to payroll.
- Issued employees' paychecks and statements of earnings and deductions electronically.
Program Technician II
Employment Development Department
Stockton, CA
05.2022 - 01.2025
- Reviewed and or processed detailed and technical forms, files, etc., associated with multiple departmental programs which requires especially detailed knowledge of the program so that difficult calculations can be made and/or processing can be done in cases where guidelines are not clear.
- Provided sensitive and detailed program information and/or direction to the public, employees, employers, medical providers, other public jurisdictions, or clients.
- Identified and reported any suspected fraudulent claims/activities.
- Performed duties for other specialized work or projects within the Disability department for State Employees.
- Demonstrated an awareness of the Department and Branch vision, mission, values and goals.
- Processed subpoenas for Legal Dept, pays Medical Examiner bills for disability claims requiring second opinions.
- Opens and distributes mail
- Mails claimants necessary paperwork needed for reps to begin their claims.
- Filter and answers online questions through the portal from disability claimants.
- Coordinated communication between departments to ensure project alignment and clarity.
- Reviewed applications and processed requests in accordance with guidelines.
- Collaborated with other departments within the organization to ensure that all tasks were completed efficiently.
- Supported core functional areas of program.
- Participated in meetings with internal teams or external partners related to the development of new initiatives or solutions.
Office Technician/Attendance Clerk
Employment Development Department
Stockton, CA
08.2021 - 05.2022
- Performed support assignments such as office travel and supply and equipment coordinator, processes Independent Medical Examination billing notices, composing and typing letters.
- Exercised a high degree of initiative and independence in performing assigned tasks.
- Handled complex correspondence that may be sensitive or confidential in nature and is responsible for establishing and maintaining office filing systems.
- Manages employee leave balances, benefit enrollment and pay changes as the liaison with personnel dept.
- Handled confidential files and employee information.
- Completed paperwork for employees taking leave of absences, new hires or terminations.
Motor Vehicle Representative
California Department Of Motor Vehicles
Tracy, California
06.2020 - 08.2021
- Provided customer service, apply, and explain the provisions of the Vehicle Code and other laws, regulations, policies, and procedures pertaining to the registration and ownership of motor vehicles, the licensing of drivers, dealers, dismantlers, and manufacturers; handle sensitive and confidential documents.
- Identify and/or flag suspicious behavior or potentially fraudulent documents; process various forms and documents pertaining to driver licensing, vehicle registration and ownership, occupational licensing, and other related matters to complete the requested transactions; and perform post licensing functions of the department.
- Responded to requests for information from the public, legal community, medical entities, law enforcement and other governmental agencies, and inquiries from department staff and attempt to resolve problems by telephone, through correspondence, or in person.
- Reviewed and analyzed driver records, accident reports, court, law enforcement, medical, and other documents used to initiate, modify, or remove actions against an individual's driving privilege.
- Schedule appointments; administer written and vision tests; review and analyze driver records to initiate corrections to automated driver license database systems; notify customers of an action taken against a permit, license, special certificate, and/or vehicle; assist hearing officers in preparing cases for scheduled post licensing contacts.
Account Clerk/Clerk Typist Human Resources
Lincoln Unified School District
Stockton, California
03.2017 - 06.2020
- Assisted in the LUSD Human Resources department.
- Coordinator for Attendance and pay for all District employees, certificated and classified, for absences and vacation usage and accrual.
- Assisted Substitute Coordinator with filling vacancies.
- Ran reports daily for HR Superintendant.
- Provided dock reports for accounting department for employees every end of month.
- Coordinator for setting up FMLA/extended time off meetings with HR Superintendant and managing leave and doctor notes.
- Coordinated recruitment efforts by posting job openings on various platforms.
- Assisted in onboarding new employees and preparing orientation materials.
- Supported payroll processing by gathering and verifying employee time sheets.
- Facilitated employee training sessions and tracked attendance records.
- Created, organized, and maintained employee personnel files to keep sensitive data secure.
- Maintained accurate records of employee information such as wages, performance reviews, benefits, leaves of absence.
Receptionist/Contracts Specialist
Bobcat Central
Stockton, California
08.2014 - 01.2017
- Works closely with the sales team on equipment sales. Generated invoices necessary paperwork needed for sales and delivery of equipment. Works with finance companies such as Wells Fargo, Element Financial/ECN Financial to get finance documents for customers who are looking to purchase equipment. Works with service department and inventory on work orders and providing purchase orders for new equipment orders. Used intellidealer system (upgraded from AS400 system).
- Kept up to date program records on special financing programs and rebates.
- Monitor national account credits.
- Ensured salesman had correct sales orders and pricing. Provided and maintained stock numbers for equipment.
- Accounts payable processing (cross-training) Entered parts invoices and equipment payoffs into payables.
- General Ledger journal entries and book bi-weekly payroll for 2 of the 6 companies.
- Processed signed documents to get contracts closed. Set up proceeds, either cash or financing of sales.
- Answered and directed telephone calls.
- Receptionist backup.
- Accounts Receivable backup.
- Facilitated contract processing using internal software tools and systems.
Skills
- Payroll administration
- Employee onboarding
- Compensation analysis
- Timekeeping systems
- Benefits management
- Regulatory compliance
- Data entry accuracy
- Effective communication
- Problem solving
- Process improvement
- Team collaboration
- Customer service
- Confidentiality assurance
- HR policies implementation
- Wages and salary
- Analytical and critical thinking
Timeline
Personnel Specialist
California Department of Social Services
01.2025 - Current
Program Technician II
Employment Development Department
05.2022 - 01.2025
Office Technician/Attendance Clerk
Employment Development Department
08.2021 - 05.2022
Motor Vehicle Representative
California Department Of Motor Vehicles
06.2020 - 08.2021
Account Clerk/Clerk Typist Human Resources
Lincoln Unified School District
03.2017 - 06.2020
Receptionist/Contracts Specialist
Bobcat Central
08.2014 - 01.2017