Cecilia Guia
Dayton,Texas
Summary
Over the course of my career, I have built more than 18 years of professional experience across diverse roles, all of which have developed and strengthened my abilities in current role. Leadership, organization, and service. My career path has equipped me with a unique combination of skills in operations management, personnel supervision, compliance, customer service, and technology use. Each position I have held has contributed to my strong work ethic, attention to detail, and ability to manage complex responsibilities with efficiency and care.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Assistant Director of School Nutrition
Dayton ISD
10.2023 - Current
- Directed and supported district-wide food service operations, ensuring efficient meal service and adherence to regulatory standards.
- Coordinated with campus principals to establish lunch schedules and resolve staffing needs.
- Oversaw the free and reduced lunch program in compliance with USDA and TEA guidelines, ensuring eligibility accuracy and proper reimbursement of federal funds.
- Developed and maintained departmental procedures to ensure consistency and accountability in operations.
- Assisted in managing the food service budget, preparing cost estimates, and ensuring cost-effectiveness in procurement and daily operations.
- Supervised and evaluated cafeteria managers and support staff, while leading professional development and training initiatives to improve service quality.
- Administered purchasing, bids, and invoices to maintain compliance with financial and district policies.
- Attended ongoing professional development to remain current with food service innovations and regulations.
Administrative Assistant
Dayton ISD
10.2020 - 10.2023
- Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff
- Trained 2 administrative assistants during a period of company expansion, ensuring that they pay explicit attention to company policies and minute details
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
- Maintained utmost discretion when dealing with sensitive topics
- Managed travel and expense reports for department team members
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Volunteered to help with special projects of varying degrees of complexity.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Legal Assistant
Law Office of Wesley Hinch
06.2017 - 10.2020
- Prepares, organizes, stores, and retrieves case files, including evidence, exhibits, depositions, pleadings, exhibits, and other items
- Prepare documents such as correspondence, drafts, memos, and emails, and prepared Drafting legal documents, Conducting legal research
- Billing, deposits of payments and reconciled multiple checking accounts for office. Develops and maintains records regarding billable hours spent on specific cases.
- Filing document with federal and state courts
- Opened, sorted, and distributed incoming messages and correspondence
- Tracked, purchased and maintained office supply inventories, minimizing cost and ensuring adherence to office budget
- Scheduled appointments and maintained important deadlines
- Recorded, transcribed, and distributed meeting minutes
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
Office Manager
Dayton Concrete
Dayton , Texas
08.2007 - 05.2017
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted ongoing reviews of program financial systems to assess cost control measures.
- Completed bi-weekly payroll for 5 employees.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
Education
Bachelor’s Degree - Business Leadership
Baptist of Americas
San Antonio, TX07.2025
Associates Degree in Applied Science - Paralegal
Lee College
Baytown, TX06.2010
Skills
- Adaptability
- Attention to Detail
- Food Service & Operations Management
- Budgeting & Procurement
- Leadership & Personnel Management
- Policy, Reporting & Compliance
- Team operations
- Task delegation
- Program coordination
- Financial management & administration
- Staff management
- Business administration
Certification
- Leadership 1.0, Faith Family
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Assistant Director of School Nutrition
Dayton ISD
10.2023 - Current
Administrative Assistant
Dayton ISD
10.2020 - 10.2023
Legal Assistant
Law Office of Wesley Hinch
06.2017 - 10.2020
Office Manager
Dayton Concrete
08.2007 - 05.2017
Associates Degree in Applied Science - Paralegal
Lee College
Bachelor’s Degree - Business Leadership
Baptist of Americas