Cecilia Guia
Dayton,Texas
Summary
Administrative Assistant with 5+ years of experience preparing and assembling reports, and maintaining the utmost confidentiality. Possess an Associates in Paralegal Studies. Career Objectives: Seeking a professional position that will utilize my past experience and education for the benefit of my employer.
Talented Assistant Director with expertise in program management and special projects. Proficient in financial administration and training. Bringing 5-year track record of success in Child Nutrition industry.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Assistant Director of School Nutrition
Dayton ISD
10.2023 - Current
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Streamlined and monitored quality programs to alleviate overdue compliance activities.
- Launched quality assurance practices for each phase of development
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Planned, created, tested and deployed system life cycle methodology to produce high quality systems to meet and exceed customer expectations.
- Defined clear targets and objectives and communicated to other team members.
- Set aggressive targets for employees to drive company success and strengthen motivation.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Established team priorities, maintained schedules and monitored performance.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Developed detailed plans based on broad guidance and direction.
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Assisted in organizing and overseeing assignments to drive operational excellence.
Administrative Assistant
Dayton ISD
10.2020 - 10.2023
- Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff
- Trained 2 administrative assistants during a period of company expansion, ensuring that they pay explicit attention to company policies and minute details
- Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses
- Maintained utmost discretion when dealing with sensitive topics
- Managed travel and expense reports for department team members
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Volunteered to help with special projects of varying degrees of complexity.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Legal Assistant
Law Office of Wesley Hinch
06.2017 - 10.2020
- Prepares, organizes, stores, and retrieves case files, including evidence, exhibits, depositions, pleadings, exhibits, and other items
- Prepare documents such as correspondence, drafts, memos, and emails, and prepared Drafting legal documents, Conducting legal research
- Billing, deposits of payments and reconciled multiple checking accounts for office. Develops and maintains records regarding billable hours spent on specific cases.
- Filing document with federal and state courts
- Opened, sorted, and distributed incoming messages and correspondence
- Tracked, purchased and maintained office supply inventories, minimizing cost and ensuring adherence to office budget
- Scheduled appointments and maintained important deadlines
- Recorded, transcribed, and distributed meeting minutes
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
Education
Bachelor’s Degree - Business Leadership
Baptist of Americas
San Antonio, TX07.2025
Associates Degree in Applied Science - Paralegal
Lee College
Baytown, TX06.2010
Skills
- Adaptability
- Attention to Detail
- Communication
- Staff coordination
- Economic development
- Business goals
- Individual accountability
- Team operations
- Task delegation
- Program coordination
- Financial management & administration
- Staff management
- Business administration
Certification
- Leadership 1.0, Faith Family
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Assistant Director of School Nutrition
Dayton ISD
10.2023 - Current
Administrative Assistant
Dayton ISD
10.2020 - 10.2023
Legal Assistant
Law Office of Wesley Hinch
06.2017 - 10.2020
Associates Degree in Applied Science - Paralegal
Lee College
Bachelor’s Degree - Business Leadership
Baptist of Americas
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