Cecilia Malone

In this role, close collaboration with the CFO helped advance departmental objectives and deliver comprehensive HR support. Targeted recruitment strategies were developed and implemented to attract top talent, while onboarding processes were streamlined to enhance the new employee experience and improve retention rates. Responsibilities included maintaining and updating personnel files for both active and inactive employees, ensuring the accuracy and compliance of documentation, and managing employee data across various HRIS platforms to ensure timely and precise record-keeping.

Recruitment efforts encompassed reviewing resumes, conducting initial interviews, and coordinating with hiring managers, as well as leading new hire orientations that covered HR policies, benefits, safety protocols, and company culture. Onboarding logistics were coordinated with HR and Safety teams to ensure smooth transitions for every new hire. Bi-weekly payroll was processed with careful verification against timekeeping records, and employee benefits were administered, including enrollments, terminations, changes, and monthly invoice reconciliations.

Wage verifications, garnishments, and child support requests from external agencies were addressed promptly. At the same time, strict adherence to federal and state laws including EEOC, I-9, E-Verify, ADA, FMLA, and OSHAwas maintained throughout all HR practices. Offboarding processes were managed efficiently, including asset collection and benefit termination, and exit interviews were conducted to gather valuable feedback.

Support for employee relations includes conducting investigations, drafting documentation, and providing recommendations to leadership. Additional responsibilities involved coordinating drug testing in compliance with company policy, maximizing HRIS tool utilization for productivity and compliance tracking, generating weekly HR reports, and supporting ad hoc HR projects and compliance audits. Employee engagement initiatives, such as culture programs, recognition efforts, and feedback surveys, were also managed to foster a positive and productive workplace environment.

During my time as an HRIS Coordinator, I played a key role in the implementation of Oracle HCM Cloud, ensuring data integrity through regular audits and process improvements. I reviewed and processed employee change requests, recommended system enhancements to streamline HR workflows, and supported compliance initiatives by maintaining accurate and confidential employee records. Assisted in data migration projects, ensuring seamless transition between systems.

As a Benefit Advocate, I administered benefits enrollment, terminations, and changes, ensuring accuracy and timely processing. I communicated benefit options and enrollment procedures to employees during open enrollment periods, providing clear and concise information to support informed decision-making.