Cecilia Mambo

• Providing program/project/activity acquisition and assistance support for USAID/Tanzania Technical Offices, Development Objective and Agreement Office Teams, and any designated regional clients
• Working on Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole-source contracts
• Assisting Contracting Officer/Agreement Officer in selection of appropriate procurement instrument type for situation at hand, and accurately apply USG procurement laws, regulations, policies, and procedures governing each type of instrument
• Worked on acquisition of goods and various types of services. Familiarize with procedures for acquisition of goods, and for managing personal service and non-personal service contracting actions
• Working with technical specialists/activity managers in Technical Offices and DO/AO teams throughout Mission and Region, assisting in preparation of annual procurement plans, development of clear and concise statements of work, and full supporting documentation
• Provide authoritative technical guidance to technical specialists/activity managers, on their procurement-related responsibilities and procedures
• Specific duties include pre-Award Duties, plans, and advice on selection of appropriate acquisition and assistance mechanisms to help achieve program objectives
• Assist technical personnel in preparation of required descriptions of proposed activities, including statements of work, specifications, and activity descriptions; prepares pre-solicitation documents and clearances, including determinations, justifications, synopses, and solicitations and, reviews GLAAS Requisitions (REQs) for completeness and clarity
• Provide advises on adequacy of evaluation criteria, proposed contracting mechanisms, extent of advertising required, and any other required terms and conditions
• Working in coordination with Technical Offices and/or representatives of host-country governments, evaluates and analyzes bids and proposals, ensuring compliance with evaluation criteria
• Providing assistance in development of pre-negotiation costs or programmatic objectives, in conjunction with Contracting/Regional Contracting Officer and/or his/her designee, technical personnel, and others; recommends competitive range, and negotiates with potential awardees; documents negotiations in writing, assists in technical and cost evaluations; recommends selected contractor and prepares contract files, to include making required certifications and determinations necessary for each procurement action: and prepares award documents that accurately reflect all discussions and provisions relevant to type of award mechanism to be implemented.
• Assisting in resolving customer issues with knowledgeable service and utmost professionalism.
• Enhanced team collaboration through consistent communication with colleagues via email, phone calls, and face-to-face meetings.
• Organized events and conferences, successfully coordinating logistics, and attendees.
• Improved presentation preparation process through efficient gathering of relevant information, saving time for executive staff members.
• Reviewed documents for accuracy and completeness.
• Processed sensitive documents while maintaining strict confidentiality standards as required by organization policy.
• Supported office staff during periods of high workload by efficiently multitasking without sacrificing attention to detail or quality workmanship.
• Developed strong working relationships with Implementing Partners, securing preferred pricing options for USAID's partners.
• Researched and evaluated market trends to make accurate plans.
• Served as reliable point-of-contact for incoming inquiries from partners, addressing questions or concerns with professionalism.
• Trained and mentored new team members in policies and procedures.
• Supported HR initiatives such as onboarding of new US direct hires effectively by organizing cross culture orientation training sessions.
• Helped to maintain files and handle administrative requirements.
• Volunteered to help with special projects of varying degrees of complexity.
• Opened and properly distributed incoming mail to promote quicker response to Partner's inquiries.
• Increased customer service success rates by quickly resolving issues.
• Proofread and edited documents for accuracy and grammar.
• Drafted common document templates to reduce time spent creating documents from scratch.
• Provided excellent customer service for clients, resolving issues promptly and professionally.
• Conducted thorough research on industry trends to inform future business strategies.

• Manage portfolio of expired health awards with total estimated value of $1 billion, of which $6.4 million in unspent funds remain
• Initiate and execute administrative award closeout process for variety of award types, including firm-fixed-price and cost-reimbursement contracts, grants, and cooperative agreements
• Negotiate and execute modifications to de-obligate funds from acquisition and assistance instruments to facilitate health office's reprogramming needs
• Research, analyze, and recommend courses of action to Contracting/Agreement Officer (CO/AO) and/or Contracting Officer's Representative/Agreement Officer's Representative (COR/AOR) per 2 CFR 200, Federal Acquisition Regulations (FAR), and USAID's Automated Directives System (ADS)
• Administer $3.9 million cost-reimbursement contract in capacity of acquisition specialist
• Review, analyze, and draft responses to approval and modification requests per FAR, USAID Acquisition Regulation (AIDAR), and ADS 302
• Provide auxiliary support to the Acquisition & Assistance (A&A) Specialist by analyzing and responding to requests for administrative approvals and simple to moderately complex modification requests
• Developed job aids and management tools to standardize USAID/Tanzania's operating procedures for planning new and managing existing activities.
• Conducted vendor and compliance reviews and recommended corrective actions.

Co-planned and scheduled simplified acquisition procurement actions

• Defined requirements in terms of quality, quantity, specifications, and delivery dates in collaboration with requesting personnel
• Prepared purchase request packages for submission to procurement officials in CDC's Atlanta office
• Reviewed and documented offeror past performance to facilitate vendor selection process
• Managed local vendor relationships, goods/services inspection and acceptance process, and maintained contract files
• Produced monthly, quarterly, and annual procurement status reports for various users including decision-makers (management), user departments, requesting units, and finance for various uses.
• Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
• Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
• Prepared detailed purchase requisitions and documentation for approval by senior management, expediting procurement process while maintaining transparency throughout all stages of decision making.
• Assisted in evaluating and analyzing offers received from suppliers and service providers.
• Coordinated with finance department to reconcile invoices, ensuring accurate payment processing and timely resolution of discrepancies.
• Improved inventory control measures by conducting regular audits on stock levels and implementing robust tracking system.
• Managed contract negotiations with vendors to secure favorable terms for company, balancing cost considerations with quality assurance requirements.
• Conducted thorough market research to identify potential suppliers, leading to expanded vendor network and more competitive quotes.
• Procured goods and supplies while adhering to strict organization rules and procedures.
• Participated in committee meetings, prepared minutes and submitted to leadership for approval.
• Assisted with preparation of purchase orders and letters of agreement (LOA).
• Provided exceptional customer service by resolving issues related to product availability or delivery in timely manner.
• Reduced purchasing costs with strategic negotiation tactics in collaboration with suppliers, resulting in significant savings for company.
• Contributed to risk management initiatives through careful vetting of suppliers before entering into contractual agreements.
• Built and maintained professional relationships with clients and co-workers.
• Organized meetings between internal stakeholders and suppliers to discuss project requirements, fostering clear communication channels that facilitated successful outcomes.
• Collaborated with cross-functional teams to develop budgets for materials and equipment purchases, promoting fiscal responsibility across departments.
• Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
• Supported procurement team in executing bid evaluations, identifying most cost-effective solutions while maintaining quality expectations.
• Maintained accurate records of purchase orders, invoices, and inventory levels, supporting smooth business operations and effective financial management.
• Exercised discretion when dealing with confidential and sensitive matters.
• Enhanced supplier relations through consistent communication, fostering positive working relationship and securing better pricing options.
• Assisted in development of procurement policies and procedures, ensuring compliance with industry standards and best practices.
• Spearheaded sustainability initiatives by identifying eco-friendly suppliers and products, reducing company's environmental footprint while maintaining cost- effectiveness.
• Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies, inputs and services.
• Oversaw supplier performance reviews to ensure adherence to contractual obligations and identify areas for improvement.
• Collected and analyzed current market information to procure inputs and supplies from variety of sources.
• Established strong relationships within industry networks to stay informed about updates in regulations or technology advancements that may impact procurement decisions.
• Streamlined procurement processes by implementing efficient organizational systems and reducing order processing time.
• Assisted in development of procurement training materials, increasing team knowledge and promoting culture of continuous learning within organization.
• Maintained complete documentation and records of all purchasing activities.
• Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
• Tracked inventory shipments and prepared spreadsheets detailing item information.
• Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
• Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
• Recommended metrics for product availability, costs, and delivery to advance business objectives.
• Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
• Employed expert inventory management and oversight skills to formulate business metrics and meet corporate goals.
• Oversaw financial administration and managed inventory while selecting and monitoring vendors.
• Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.
• Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
• Utilized software to order, track and invoice product shipments.
• Provided accurate and up-to-date records of leading procurement procedures.
• Managed database of vendor details and pricing information to maintain organization.
• Implemented policies and procedures for optimal purchasing methods and cost control.
• Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
• Promoted superior customer experiences by leveraging understanding of color, trends, styles, benefits and product value perception.
• Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback.
• Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
• Reduced production downtime by overseeing quality control and assembly.
• Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
• Provided purchase information to support budget planning, expenditures and financial commitments.
• Organized distribution plans, delivery locations and technical specifications for procurements.

• Examined vouchers, invoices, and other billing documents for goods and services; processed documents in State Department's payment system upon verifying receiving reports, invoice amount calculations, payee details, and funds availability
• Maintained appropriate files for all utility bills for payment submitted by various companies
• Checking validity of documents presented for payment, making sure that there are no errors, illegal or duplicate payments
• Regularly reviewing, reconciling US Embassy's monthly statements from utility companies to prevent duplicate payments
• Prepared travel vouchers and reimbursement claims for staff members after verifying their validity through proper cost identification and calculations per United States Government travel regulations.
• Contributed to cost savings efforts by identifying overpayments or duplicate charges during voucher examinations, resulting in substantial savings for organization.
• Assisted investigation efforts regarding possible fraud activity of misappropriated funds.
• Reduced errors in voucher examination by conducting thorough reviews of documentation and invoices.
• Maintained confidentiality of sensitive information while examining vouchers, protecting both client and company interests.
• Collaborated with procurement department staff to resolve discrepancies between purchase orders and invoice amounts, ensuring proper payment allocation.
• Verified claims for payment adhered to proper claims handling procedures.
• Reconciled client charts with financial information to align with eligibility guidelines.

• Managed coding, matching (to PO), and posting of supplier invoices into Sage Line 500 system
• Liaising with responsible departmental heads where necessary for appropriate General Ledger codes to ensure correct posting of their invoices
• Reconcile Supplier statements for payment - handling about 1000 active supplier accounts
• Dealt with supplier's queries regarding their payments and invoices
• Processing of Supplier's payments from Sage Line 500 through cheques run
• Processing of employee's expenses (i.e., other expenditure claims and travel allowances) and allocation of same into appropriate GL Codes
• Amortization of prepayments at month-ends
• Raising journals and make month-end reconciliations on general ledger accounts
• Filling of monthly VAT returns
• Clearing of inter-company accounts and confirmations of inter-company balances as at end of months
• Preparation of provisional and reallocation journals.
• Maintained detailed financial records of accounts receivable and payable status and bank reconciliations.
• Assisted with monthly and quarterly income statements, balance sheets and cash flow reports to inform decision-makers.
• Maintained accurate and complete documentation to facilitate accounting and filing functions.
• Reviewed general ledger entries and assessed accuracy.
• Assisted with timely month-end closing procedures, resulting in accurate financial reporting.
• Checked general ledger entries to increase accuracy, prevent significant errors, and identify adjustments.
• Improved financial accuracy by conducting thorough account reconciliations and adjusting journal entries.
• Analyzed and verified employee expense reports for accuracy.
• Processed payroll by validating work hours and attendance of employees.
• Monitored status of accounts receivable and payable to facilitate prompt processing.
• Facilitated month-end and year-end closing processed to support accuracy and completeness of financial reports.
• Contributed to the annual budgeting process by providing accurate forecasts and analysis of expenses.
• Reduced invoice processing time with efficient data entry and verification of accounts payable transactions.
• Reconciled company accounts for credit cards, employee expenses, and commissions.
• Prepared accurate financial statements for management review, aiding in informed decision-making processes.
• Assisted in implementation of new accounting software, leading to more efficient workflows and reduced manual input errors.
• Reviewed business operations and obligations to help organization function at acceptable level.
• Evaluated and improved financial records to make important business decisions.
• Supported audit preparation efforts by compiling relevant documents and addressing auditor inquiries promptly.
• Leveraged finance knowledge to strengthen controls and improve transparency.
• Supervised accounting staff to provide feedback and evaluate progress.
• Facilitated smooth payroll processing by accurately entering employee data and verifying tax withholdings based on current regulations.
• Maintained up-to-date knowledge of GAAP guidelines, ensuring compliance in all financial reporting tasks.
• Developed strong relationships with vendors by fostering environment of trust.
• Streamlined accounting processes for increased efficiency by implementing new software solutions.
• Collaborated with team members on special projects, leading to improved interdepartmental communication and understanding of accounting processes.
• Contributed to annual budget development and quarterly forecasts to support continuous adherence.
• Strengthened internal controls through regular review of policies and procedures, identifying areas for improvement or clarification.
• Continuously sought professional development opportunities, staying current on industry best practices and applying new knowledge to enhance effectiveness of accounting processes.
• Increased profitability by identifying cost-saving opportunities and recommending adjustments to expense allocations.
• Participated in cross-functional team meetings, providing valuable financial insights to inform strategic decision-making by business leaders.
• Provided journal entries and performed accounting on accrual basis.
• Tracked funds, prepared deposits and reconciled accounts.
• Prepared working papers, reports and supporting documentation for audit findings.
• Used accounting software to issue tax returns and prepare consolidated reports.
• Collected and reported monthly expense variances and explanations.
• Maintained integrity of general ledger and chart of accounts.
• Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
• Trained new employees on accounting principles and company procedures.
• Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
• Compiled general ledger entries on short schedule with 100% accuracy.
• Partnered with auditors to track errors and add contributions to maintain accuracy.
• Kept up-to-date with tax changes and industry trends by participating in professional organizations, opportunities, and networks.
• Cooperated with senior leaders to create operating budgets and initiate financial planning.
• Identified legal tax savings and recommended ways to improve profits.
• Found tax solutions to complicated tax issues or errors from incorrect tax filings.
• Diminished outstanding debts by analyzing accounts for issues.
• Conducted technical and analytical reviews of tax returns to check for accuracy and qualified deductions.
• Initiated comprehensive account assessments to check viability, stability, and profitability of business operations.
• Researched technical tax issues to define tax effect or impact of certain tax positions.
• Developed financial models to assess and analyze financial performance of clients.