Carrie Cardoso
Summary
Highly dependable, detail oriented and organized academic/financial coordinator with 25+ years’ experience at Brown University. Known for taking initiative, enhancing personal knowledge and being a team player in diverse departments.
Overview
21
21
years of professional experience
Work History
Academic Program Coordinator
American Studies
08.2015 - Current
- Serves as the role of financial and academic coordinator for American Studies and Science Technology and Society – initiating department financial business processes in Workday, tracking funding and grants received by faculty and graduate students to stay within budget
- Create spreadsheets, maintain databases, and provide updates and reports on funding status
- Serves as the primary administrative coordinator for daily office operations in addition to providing administrative support with event planning of lectures, colloquia and receptions
- Works closely with DUS to submit course proposals, schedule courses in COB and cross-listings for three concentrations
- Maintains department web pages, email and social media accounts
- Manage student workers
COBRE Center & MRI Facility Coordinator
Brain Science
02.2014 - 08.2015
- Monitor and track budget and expenses for the entire COBRE project in Brain Science ensuring all project and core personnel adhere to NIH and COBRE program guidelines and grant resources are used appropriately and in accordance with regulations and compliance
- Schedule meetings and coordinate travel arrangements with Internal and External Advisory Committees
- Assist COBRE director in soliciting applications for pilot projects and coordinate communication related to grants management among director, investigators, department administrators, and Office of Sponsored Projects
- Process internal and external hospital invoicing for monthly MRI scans
- Maintain a FileMaker database for facility usage and financial accounting to prepare appropriate reports as necessary
- Reconcile payments for MRI's, schedule MRI appointments, and organize purchasing for recurring and sporadic items.
Financial Grant Coordinator
Department of Psychiatry and Human Behavior
04.2012 - 02.2014
- Prepare and review grant proposals for Department of Psychiatry and Human Behavior submissions
- Post-award management of grants/contracts by providing guidance regarding sponsored project issues, budget management, expenditure review, forecasting expenses, and communicating regularly with principal investigators
- Reconcile accounts in accordance with federal and non-federal guidelines, audit accounts, and create monthly analytical reports for PI's
- Effectively communicate award and financial policies to PI's, and research staff
- Assist Department Manager with payroll costing, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals
- Manage department petty cash and disperse/reconcile subject payments.
Department Coordinator
BioMed multidisciplinary laboratories
01.2003 - 04.2012
- Responsible for budget management for all medical school course accounts by monthly reconciliation of University Financial Records System
- Schedule divisional space in the BioMedical Center for classes, seminars, and student activities
- Provide all purchasing for the Multidisciplinary Teaching Laboratories
- Process payroll for approximately 120 teaching assistants, manage student workers, and maintain Departmental Administrative Records.
Education
Bachelor of Science - Liberal Arts
Johnson and Wales University
05.2021
Associates - Office Administration
Bristol Community College
06.1998
Skills
- Work Day
- Financial Coordinator
- Cost Center Manager
- Microsoft Office Suite
- Brown Sites
- Drupal Cloud
- GSIM
- DIAP Committee Member
- Cognos Reporting
- Adobe Acrobat
- Photoshop/Illustrator Suites
- Google Docs
- Social Media Platforms
- Banner/COB/CAB
- 25 Live
- University Scheduling
Activities
In my spare time I try to be as active as possible. You can find me hiking with my girlfriends, walking the bike path with my two dogs and screen printing with my husband.
Timeline
Academic Program Coordinator
American Studies
08.2015 - Current
COBRE Center & MRI Facility Coordinator
Brain Science
02.2014 - 08.2015
Financial Grant Coordinator
Department of Psychiatry and Human Behavior
04.2012 - 02.2014
Department Coordinator
BioMed multidisciplinary laboratories
01.2003 - 04.2012
Bachelor of Science - Liberal Arts
Johnson and Wales University
Associates - Office Administration
Bristol Community College
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