Celeste Ballard
Bronx,NY
Summary
Precise Accounts Payable Specialist with [Number] years of experience working with [Type] accounts. Skilled at fixing account and data discrepancies with professionalism and using [Software]. Proven history of resourcefulness, accuracy and extensive knowledge of [Area of expertise].
Overview
12
12
years of professional experience
Work History
Accounts Payable Specialist
Painting Industry Insurance & Annuity Funds of DC9
11.2018 - Current
- Process 500+ invoices per month, remitting over $1 million in payments to vendors
- Coordinate with vendors to resolve payment discrepancies while maintaining good relationships
- Launch document imaging, decreasing instances of misplaced records by 70%
- Perform weekly check runs of vendor payments to ensure timely disbursement of funds
- Perform monthly reconciliation of vendor statements to ensure all payments have been accounted for
- Handle expense claims ensuring quicker disbursements and reducing the average waiting time for claims
- Identify and implement cost saving measures when purchasing inventory resulting 20% in cost reduction
- Maintain process W-9’s and verified 1099 compliance
- Companies Included: Artsy, WINN Companies, Mayor’s Office of Housing Recovery, Coloredge & American Arbitration Association
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
Accounting Support - Accounts Payable Clerk, Accounts Receivable, Billing
05.2016 - 07.2018
- Managed and processed over 600 invoices monthly plus ensuring accuracy, proper authorization and in a timely fashion
- Resolved payment issues; followed up on vendor inquiries to bring company 100% up to date with all bills
- Efficiently, coded over 500 invoices weekly to correct cost centers in Navision; prepared and processed checks weekly for 300+ vendors
- Successfully, assisted with A/R functions - Allocated payments from incoming wire transfers, canceled and voided checks in Oracle; Notarized legal documents
- Worked in management system (FMS), reviewing homeowner applications to ensure compliance of state regulated forms; updated database of NYC landlords eligible for federally funded Community Development Block Grants
- Completed monthly reconciliations of vendor statements by running weekly aging reports
Accounting /Administrative Assistant
Support Persons Collective
03.2014 - 04.2016
- Assisted with A/R, A/P functions in QuickBooks
- Created and sent 200+ accurate invoices to customers on a monthly basis and processed payments
- Updated database of all clients and notarized legal and financial documents
- Coordinated events, meetings, travel arrangements, handled expense reports and was responsible for all correspondence
Accounting Assistant/Office Manager
A&B Glass & Mirror Corp.
01.2013 - 02.2014
- Overseen accounts receivable process by generating invoices; collected cash deposits or checks for outstanding payments
- Ran weekly aging reports which flagged invoices; avoiding missed payments
- Assisted with daily operations; coordinated daily scheduling of employees
- Created and maintained database of customer’s measurements and blue prints for residential and commercial projects which enhanced management team productivity
Education
Master’s Degree - Business Administration
Long Island University
Brooklyn, NYBachelor of Science - Legal Studies
Jay College of Criminal Justice
New York, NYSkills
- Microsoft Office
- ACRIS
- DocuSign
- Licensed Notary
- Outlook
- QuickBooks
- Payment Processing
- Invoice Processing
- Vendor Relations
- Quickbooks
- Account Reconciliation
Timeline
Accounts Payable Specialist
Painting Industry Insurance & Annuity Funds of DC9
11.2018 - Current
Accounting Support - Accounts Payable Clerk, Accounts Receivable, Billing
05.2016 - 07.2018
Accounting /Administrative Assistant
Support Persons Collective
03.2014 - 04.2016
Accounting Assistant/Office Manager
A&B Glass & Mirror Corp.
01.2013 - 02.2014
Master’s Degree - Business Administration
Long Island University
Bachelor of Science - Legal Studies
Jay College of Criminal Justice
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