Celeste Beasley
Charlotte,NC
Summary
Payroll professional with over 13 years of experience, excelling in roles that demand precision in payroll management, account reconciliation, and effective communication. Demonstrates expertise in managing multi-state payroll systems, ensuring compliance with state specifics, and optimizing payroll components for efficiency. Adept at leveraging skills in accounts receivable, accounts payable, and accounting to drive results, streamline operations, and enhance payroll processes. Eager to contribute to continuous improvement and growth within a forward-thinking organization.
Overview
13
13
years of professional experience
Work History
Payroll Specialist
Robert Half (Unity Utility Services)
Charlotte, NC
09.2023 - 03.2024
- Process accurate payroll records, research and resolve payroll issues, file taxes and reports, assist with annual accounting audit, answer inquiries, and handle special projects.
- Processed payroll for over 500 employees weekly, ensuring accuracy of pay and deductions.
- Researched discrepancies in payroll data and provided corrective action when needed.
Account Payable Technician
Durham Housing Authority
Durham, NC
05.2021 - 07.2023
- Analyzed vendor invoices and purchase orders for accuracy and completeness.
- Maintained records of accounts payable transactions, including payments, credits, and deductions.
- Verified invoice information against supporting documents to ensure accuracy.
- Resolved discrepancies between vendor invoices and purchase orders.
- Processed high volume of vendor invoices in an accurate and timely manner.
- Reconciled various vendors' accounts on a monthly basis.
- Prepared check runs for payment processing according to established procedures.
- Maintained electronic files of all accounts payable transactions.
- Assisted with the preparation of 1099 forms at the end of each year.
- Provided assistance to internal customers regarding account inquiries or disputes.
- Performed data entry into accounting software system for invoicing purposes.
- Compiled current budget data from estimated revenues, expenses and prior budgets.
- Monitored loans and accounts payable to confirm payments are current.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Reconciled or entered report discrepancies found in financial records.
- Reconciled computer reports with manually maintained ledgers.
- Checked postings and documents for correctness, accuracy and proper coding.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Received and recorded cash, checks and transfers.
- Took advantage of discount opportunities by paying vendors within payment terms.
- Prepared and updated vendor files, tax documents and insurance information.
- Implemented program to create daily spreadsheets and streamline financial reporting.
- Assisted in reviewing and analyzing potential vendors to determine the most suitable for procurement of goods and services.
- Prepared purchase orders, requisitions and other documents related to purchasing activities.
- Maintained accurate records of all purchases, invoices and payments.
- Ensured that all purchases are made according to company policies and procedures.
- Analyzed past spending data to identify areas where savings could be achieved.
- Reviewed contracts for accuracy prior to signing off on them.
- Followed up on outstanding payments from customers in a timely manner.
- Resolved any discrepancies between vendor invoices and purchase orders.
- Organized regular meetings with vendors to review service level agreements.
Payroll Specialist
Parexel International
Durham, NC
11.2019 - 04.2021
- Processed multi-state payroll for over 500 employees bi-weekly, ensuring accuracy of pay and deductions.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Assisted with auditing processes related to payroll.
- Researched discrepancies in payroll data and provided corrective action when needed.
- Prepared quarterly reports for government agencies such as 941s, W-2s, 1099s.
- Performed manual calculations for retroactive pay adjustments or special payments as required.
- Maintained up-to-date knowledge of relevant laws and regulations regarding wage and hour compliance.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Coordinated with Human Resources staff on employee leaves of absence or termination paperwork.
- Generated reports detailing hours worked by department, location, employee type as requested by management.
- Ensured that all necessary taxes were withheld accurately from each employee's paycheck.
Senior QC Payroll Specialist
CHARTER COMMUNICATIONS
Charlotte, NC
05.2017 - 08.2019
- Processed Multi-State payroll for over 1000 employees bi-weekly, ensuring accuracy of pay and deductions.
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Reconciled monthly benefit statements from vendors to ensure accuracy of information in the payroll system.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Assisted with auditing processes related to payroll.
- Researched discrepancies in payroll data and provided corrective action when needed.
- Prepared quarterly reports for government agencies such as 941s, W-2s, 1099s.
- Performed manual calculations for retroactive pay adjustments or special payments as required.
- Maintained up-to-date knowledge of relevant laws and regulations regarding wage and hour compliance.
- Developed and implemented procedures to ensure accurate entry of payroll data into the system.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Coordinated with Human Resources staff on employee leaves of absence or termination paperwork.
- Reviewed timecards at month end to ensure accuracy before approving payment.
- Responded promptly to requests from external auditors during audits.
- Ensured that all necessary taxes were withheld accurately from each employee's paycheck.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Solved complex problems related to payroll processing quickly and efficiently.
- Researched and resolved employee payroll questions and issues via email, phone and in person.
- Onboarded new employees in time reporting and payroll systems.
- Processed employee rehires, transfers, terminations and withholdings.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Supported payrolls, driving timely and accurate payment of employee wages.
- Worked closely with human resources (HR) to safeguard confidential employee data.
- Prepared manual checks and submitted direct deposit through online banking.
- Extracted information from payroll system and generated reports for various departments and vendors.
- Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
- Tracked employee vacation, personal and sick leave earnings and use.
- Confirmed attendance, hours worked and pay rates to properly post information in appropriate records.
- Prepared end-of-period payroll tax returns.
- Kept informed on tax law changes that applied to payroll process.
- Provided pay-related information to employees and managers on benefit plans, tax issues and collective bargaining provisions.
Payroll Clerk/Medical Billing
MAXIM HEALTHCARE SERVICES
Charlotte, NC
08.2014 - 02.2017
- Processed payroll information for up to 400 employees, including calculating wages and deductions.
- Compiled data from timesheets and other records to determine hours worked and pay rate.
- Verified accuracy of timekeeping records to ensure compliance with federal and state regulations.
- Resolved discrepancies in employee payments and benefits calculations.
- Prepared tax documents such as W-2 forms, 1099s, 941s., for submission to government agencies.
- Responded to inquiries regarding wage garnishments, taxes, 401 contributions.
- Assisted HR team with benefit enrollment activities as necessary.
- Managed payroll for temporary, hourly and salaried employees.
- Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information.
- Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.
- Calculated accurate wages, including overtime, salary increases and bonuses.
- Coordinated child support deductions and distributed wage assignments.
- Implemented payroll reconciliation tools to improve report accuracy.
- Verified medical codes for diagnosis, treatments, procedures and supplies using ICD-10 coding system.
- Submitted electronic claims to various insurance carriers.
- Ensured compliance with HIPAA guidelines when handling confidential patient information.
- Prepared detailed financial reports as requested by management team.
- Completed and submitted appeals for denied claims.
Payroll Clerk/Medical Billing
VIP Healthcare Services
New York City
05.2012 - 06.2014
- Processed payroll information for up to 500 employees, including calculating wages and deductions.
- Compiled data from timesheets and other records to determine hours worked and pay rate.
- Verified accuracy of timekeeping records to ensure compliance with federal and state regulations.
- Resolved discrepancies in employee payments and benefits calculations.
- Maintained accurate records of all payroll transactions.
- Assisted in the preparation of monthly financial reports related to payroll activities.
- Prepared tax documents such as W-2 forms, 1099s, 941s., for submission to government agencies.
- Responded to inquiries regarding wage garnishments, taxes, 401 contributions.
- Performed reconciliation of payroll accounts on a regular basis.
- Managed year-end closing process by ensuring timely filing of applicable forms and documents.
- Provided support during audits conducted by external auditors or government agencies.
- Processed and issued employee paychecks, statements of earnings and deductions.
- Verified patient information and insurance eligibility to ensure accuracy of claims.
- Reviewed medical records, identified diagnosis codes, and assigned appropriate procedure codes according to established coding guidelines.
- Submitted electronic claims for reimbursement and tracked payments received from insurers.
- Maintained accurate billing records in accordance with HIPAA regulations.
- Performed daily audits of all insurance denials to ensure proper resolution of issues.
- Developed an understanding of Medicare and Medicaid rules and regulations as they apply to medical billing procedures.
- Maintained current working knowledge of CPT and ICD-10 coding principles, government regulation, protocols and third-party billing requirements.
Education
Accounting -
NORHT CAROLINA CENTRAL UNIVERSITY
08.2019
Business Administration -
ASA - The College for Excellence
06.2012
Skills
- Payroll/Maintenance
- Medical Billing/Communication
- Unemployment Reporting (UI)
- Garnishment processing
- Multi-state payroll
- Federal and state tax regulations
- General Ledger Reconciliation
- Bank Reconciliation
- Accounts Payable
- Accounts Receivable
- Payroll Auditing
- Payroll Analytics
- Remote Work Support
- Payroll Reporting
- Payroll Tax Filing
- End-of-Year Reconciliation
- Auditing
- Invoice Processing
- Vendor Payment Terms Negotiation
- Payroll Data Analysis
- Payroll Compliance
- Payroll Process Automation
- Accounting Standards
- Cash Flow Management
- General Ledger Management
- Financial Reporting
- Procurement coordination
Payroll Systems
- ADP
- Oracle
- PeopleSoft
- Kronos
- Lawson
- Sage
- UKG
- TimeForce
- Yardi
- Workday
Timeline
Payroll Specialist
Robert Half (Unity Utility Services)
09.2023 - 03.2024
Account Payable Technician
Durham Housing Authority
05.2021 - 07.2023
Payroll Specialist
Parexel International
11.2019 - 04.2021
Senior QC Payroll Specialist
CHARTER COMMUNICATIONS
05.2017 - 08.2019
Payroll Clerk/Medical Billing
MAXIM HEALTHCARE SERVICES
08.2014 - 02.2017
Payroll Clerk/Medical Billing
VIP Healthcare Services
05.2012 - 06.2014
Accounting -
NORHT CAROLINA CENTRAL UNIVERSITY
Business Administration -
ASA - The College for Excellence
Similar Profiles
Matthew MartensMatthew Martens
Senior Accounting Consultant at Impact Fire Services (via Robert Half)Senior Accounting Consultant at Impact Fire Services (via Robert Half)
David PriceDavid Price
Client Services Director at Robert Half Japan, Robert Half Management Resources, FMP ConsultingClient Services Director at Robert Half Japan, Robert Half Management Resources, FMP Consulting
LEANE MACTAGONELEANE MACTAGONE
Eligibility, Processing & Fraud Prevention Specialist at Protiviti Government Services, Inc. (Robert Half)Eligibility, Processing & Fraud Prevention Specialist at Protiviti Government Services, Inc. (Robert Half)
Monica JonesMonica Jones
Customer Service Associate Manager at Wells Fargo & CompanyCustomer Service Associate Manager at Wells Fargo & Company
Lindsey JohansonLindsey Johanson
Account Executive, National Sales at RR DonnelleyAccount Executive, National Sales at RR Donnelley