Executive Administrative Assistant
Goldman Sachs
10.2015 - 04.2023
- Provided administrative support to a Partner (PMD) and up to two Managing Directors (MD) in the Consumer and Investment Management Division (CIMD) Operations
- Confidentially managed communications for special projects and handled secure documents
- Preplanned and coordinated the Quarterly Global Town Halls, Monthly Business Unit updates, Annual Business Planning Meetings, and key travel dates for board meetings, global oversights, seminars, and client meetings
- Compiled data showing outstanding deliverables and created actionable plans to close them out
- Reduced the Chief of Staff team's workload by preparing and completing assigned projects, tracking key initiatives, and assessing alignment of upcoming strategic goals
- Encouraged the coordination and fostering of community amongst the admin population and tenaciously advocated for a forum which resulted in the monthly CIMD global admin meetings
- Developed a CIMD Admins Sharepoint site to share transcribed notes and procedures with the COS team and admins
- Presented administrative updates weekly at team meetings and influenced the decision to add the administrative processes to the managers Sharepoint site, resulting in increased transparency and collaboration between the admins and the managers
- Transcribed meeting notes for the Assistants Career Initiative (ACI) planning sessions as a committee member
- Collaboratively planned and executed initiatives such as luncheons, meet and greets, and career advancement seminars hosted by senior members of the company as an ACI committee member
- Responded to management requests for changes to as well as actively maintained the Risk Management System (RMS) to ensure accurate leadership and approval routing
- Requested and granted approved individuals access to the team's secured area
