Celeste Sweet
Fort Lauderdale,FL
Summary
Dynamic and results-oriented professional with extensive experience in office management and bookkeeping, notably at Corwin & Company, CPA's. Excelled in client support and administrative coordination, significantly enhancing office efficiency and client satisfaction. Skilled in financial statement preparation and effective organization, demonstrating a proven track record of streamlining operations and improving financial processes.
Overview
19
19
years of professional experience
Work History
Office Manager/Accounting Bookkeeper
Corwin & Company, CPA's
10.2019 - Current
- Provide comprehensive accounting support to over 50 business clients; set up accounts, code accounting entries, record transactions, post to general ledger, manage accounts receivable and accounts payable, monthly reconciliation of bank and credit card statements, process payroll, generate reports; including income statements and balance sheets, assist in preparation of monthly/quarterly financial reports using QuickBooks Online and QuickBooks Desktop.
- Complete tax forms in compliance with legal regulations and strict deadlines for over 50 business clients (payroll tax filings, sales tax, quarterly and year end filings).
- Generate invoices upon receipt of billing information and improved cash flow management by closely monitoring accounts receivable and promptly following up on overdue invoices.
- Daily deposits for my office.
- Additional duties during tax season: Manage business and personal tax returns for over 1K clients; receipt of tax documents, scan for preparation, process returns upon review completion. Meet with clients to go over returns, answer questions, E-File tax returns, follow up through return acceptance and update in tax accounting system. File tax extensions as needed.
- Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
- Handle sensitive information with discretion, maintaining confidentiality of client, company documents and personnel records.
- Provide exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence. Maintain professional demeanor by staying calm when addressing unhappy or angry customers.
- Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow. Set aggressive targets for employees to drive company success and strengthen motivation.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Coordinated with IT provider to upgrade office technology, enhancing overall efficiency and data security.
- Oversaw office inventory. Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Facilitated smooth office relocation when business was merged by meticulously planning and coordinating all aspects of move.
Executive Assistant/Billing & Payroll
United American Security LLC.
01.2018 - 10.2019
- Prepare weekly financial reports for CFO – Flash Reports and Project Profitability Reports.
- Assisted with budget and tax preparation.
- Drafted correspondence to support executive communication efforts.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed payroll for 15 branch offices.
- Billing and collections.
- Office Management - Ensured smooth daily operations through consistent maintenance of office equipment, managing building service needs; order supplies, lunches, approve invoices for payment.
Executive Assistant
Road and Rail Services
02.2017 - 12.2017
- Provided executive level support to 6 C-level executives and upper management team.
- Handled confidential and sensitive information with discretion and tact, ensuring proper storage and distribution as needed.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed and managed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed WEX Fuel account, and Corporate Lodging program for field staff; created database of preferred hotels and
negotiated rates. - Implemented control spreadsheets for tracking project progress and reporting results in weekly meetings.
- Orchestrate operations functions including, awards ceremonies, executive meetings, executive golf outings, trade shows, industry events and employee appreciation events.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Office Management - make sure everything is in place for the office to function smoothly.
Office Manager/Project Liaison
Truenet Communications
02.2016 - 10.2016
- Assistant to the Project Manager until fiber optics project was put on hold for the city.
- On-board new employees/process exiting employees. Track equipment signed out to technicians; maintain daily production logs and project hours for 20+ technicians.
- Implemented daily/weekly/monthly control spreadsheets to track progress and to report results to Project Manager and project owner, as well as to Company Executives.
Public Relations/Marketing Coordinator
Walsh Construction Co.
07.2013 - 10.2015
- Public Relations liaison for the Ohio River Bridges Project in Louisville, KY. This project was classified as a mega project with attention from federal, state and local governments.
- Maintenance of traffic; keep public informed of project/traffic
updates; promptly respond to all public inquiries, questions, issues. - Report on regular and as needed basis to government
agencies and project stakeholders. - Monitor/maintain current, relevant and interesting information on social media sites. Coordinate with media marketing team to plan/prepare marketing materials, media events, press releases and project tours.
- Review and process damage claims related to project. Manage project hotline and e-hotline.
Accounting Supervisor/Purchasing Manager
VictoryStore.com
11.2005 - 04.2013
- Supervise Accounting Staff. Manage A/R and A/P
- QuickBooks Accounting; aged reports, invoicing, collections.
- Daily bank deposits.
- Assist Controller with account reconciliation, monthly financial reports, quarterly and year end reports.
- Purchasing - Established and maintained strong vendor relations to reduce overall purchasing costs and order processing time; establish preferred vendor list for company.
- Optimized inventory levels by implementing demand forecasting techniques and just-in-time purchasing strategies.
- Executive Assistant duties: Staff Recruitment; create job postings, interview, pre-employment screening, hiring, on-boarding, terminations, employee reviews, employee improvement programs. Conduct Unemployment Fact Finding
Interviews and process disputes. - Daily Communication with Upper Level Management, and Company Executives. Liaison between company owners and staff.
Education
Some College (No Degree) - Business Administration And Management
Black Hawk College
Moline, ILSkills
- Office Management
- Bookkeeping
- QuickBooks Online and QuickBooks Desktop
- Accurate Payroll Processing
- Financial Account Reconciliation
- Financial Statement Preparation
- Accurate Data Entry
- Invoice Management
- Credit and collections
- Client Support
- Effective Organization
Timeline
Office Manager/Accounting Bookkeeper
Corwin & Company, CPA's
10.2019 - Current
Executive Assistant/Billing & Payroll
United American Security LLC.
01.2018 - 10.2019
Executive Assistant
Road and Rail Services
02.2017 - 12.2017
Office Manager/Project Liaison
Truenet Communications
02.2016 - 10.2016
Public Relations/Marketing Coordinator
Walsh Construction Co.
07.2013 - 10.2015
Accounting Supervisor/Purchasing Manager
VictoryStore.com
11.2005 - 04.2013
Some College (No Degree) - Business Administration And Management
Black Hawk College
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