Maluo Celestine
Honolulu,HI
Summary
Highly professional, dependable, reliable and able to perform duties with minimal supervision. Dynamic, motivated candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
21
21
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Boy Scouts Of America, Aloha Council
06.2022 - Current
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Answered high volume of phone calls and email inquiries.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Took notes and dictation at meetings.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Volunteered to help with special projects of varying degrees of complexity.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Organized and coordinated conferences and monthly meetings.
- Screened personal and business calls and directed to appropriate party.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Organized and detail-oriented with a strong work ethic.
- Self-motivated, with a strong sense of personal responsibility.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Proven ability to develop and implement creative solutions to complex problems.
- Learned and adapted quickly to new technology and software applications.
- Demonstrated creativity and resourcefulness through the development of innovative solutions.
- Demonstrated leadership skills in managing projects from concept to completion.
- Strengthened communication skills through regular interactions with others.
- Identified issues, analyzed information and provided solutions to problems.
- Managed time efficiently in order to complete all tasks within deadlines.
- Developed strong organizational and communication skills through coursework and volunteer activities.
- Passionate about learning and committed to continual improvement.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Excellent communication skills, both verbal and written.
- Skilled at working independently and collaboratively in a team environment.
Innov8tive Nutrition
Self Employed Business Owner
05.2020 - 08.2023
- Provided product samples, and information
- Identify interested and qualified customers
- Identify potential marketing opportunities to increase brand awareness
- Utilize social media, email and web to engage target audience
- Identify potential team builders and provide support
- Motivate team members to meet and exceed sales targets.
Office Assistant
QRSE, LLC
01.2014 - 12.2019
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Scheduled and coordinated travel arrangements for office staff members.
- Purchased and maintained office supplies.
- Supported staff on special assignments and ad hoc projects.
- Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
- Interacted with customers by phone, email, or in-person to provide information.
- Coordinated and scheduled meetings and appointments.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Delivered clerical support by handling range of routine and special requirements.
- Input data into spreadsheets and databases.
- Expedited document processing with accurate data entry and timely filing.
- Utilized office management software to record and track customer information.
- Managed daily data entry and kept clerical information accurate and up-to-date.
- Maintained and updated office records, both digital and physical.
- Completed clerical tasks such as filing, copying, and distributing mail.
- Delivered services to customer locations within specific timeframes.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Organized and detail-oriented with a strong work ethic.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Worked flexible hours across night, weekend, and holiday shifts.
- Self-motivated, with a strong sense of personal responsibility.
- Passionate about learning and committed to continual improvement.
Third Key Sales Associate
Claire's Boutique
- Completed clerical tasks such as filing, copying, mail distribution, correspondence letters, memos, emails, kept office supplies organized and stocked, placing orders promptly to replenish before depletion
- Delivered clerical support by recognizing problematic issues and apply solutions and handling a range of routine and special requirements
- Coordianted travel arrangement by booking airfare, hotel, ground transportation and convention schedules
- Coordinated, scheduled, arranged business meetings and company events.
Screening Coordiinator
Covance
01.2003 - 01.2008
- Offered friendly and efficient service to customers, handled challenging situations with ease
- Used critical thinking to break down problems, evaluate solutions and make decisions
- Proved successful working within tight deadlines and fast-paced atmosphere
- Maintained energy and enthusiasm in fast-paced environment
- Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment
- Carried out day-day-day duties accurately and efficiently
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
- Collected, evaluated and modeled collected data according to study protocol
- Gathered, processed and shipped lab specimens
- Followed informed consent processes and maintained records
- Screened patient records, databases and physician referrals to identify prospective candidates for research studies
- Maintained compliance with protocols covering patient care and clinical trial operations
- Collected data and followed research protocols, operations manuals and case report form requirements
- Worked with principal investigator and sponsors to facilitate daily trial activities and comply with research protocols.
Education
Educational Qualification/ Degree, Major -
Central Texas College
Killeen, TX01.1993
High School Diploma -
Killeen High School
Killeen, TX01.1991
Skills
- Problem-Solving
- Customer Service
- Docs/Word
- Sheets/Excel
- Drive/Slides
- Host meetings/zoom
- Dependability
- Team Work
Hobbies and Interests
- Networking
- Hiking
- Canoe Paddling
- Reading
- Crafting
- Traveling
Timeline
Executive Assistant to the Chief Executive Officer
Boy Scouts Of America, Aloha Council
06.2022 - Current
Innov8tive Nutrition
Self Employed Business Owner
05.2020 - 08.2023
Office Assistant
QRSE, LLC
01.2014 - 12.2019
Screening Coordiinator
Covance
01.2003 - 01.2008
Third Key Sales Associate
Claire's Boutique
Educational Qualification/ Degree, Major -
Central Texas College
High School Diploma -
Killeen High School