Celine DeGuire
CA
Summary
Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on time and clerical tasks. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
12
12
years of professional experience
Work History
Executive Assistant to the Owners
Amada Franchise Inc.
12.2024 - Current
- Assistants to the owners of the com
- Managed complex calendars, scheduling meetings, and coordinating travel arrangements to optimize time.
- Coordinated events and worked on ad hoc projects.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for ownership group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Executive Personal Assistant
William Ray Valentine
04.2024 - 11.2024
- Prepared meeting agendas and materials to ensure productive discussions during board meetings or executive sessions.
- Served as a liaison between the executive office/founder and rest of management to streamline employee-related matters resolution process.
- Organized high-level events, ensuring seamless execution and positive attendee experiences.
- Collaborated cross-functionally with various teams in order to drive successful completion of large-scale projects.
- Enhanced executive productivity by managing complex schedules and coordinating travel arrangements.
- Used discretion when handling confidential information.
- Took notes and dictation at meetings.
Administrative Assistant
California Therapy Solutions
03.2023 - 04.2024
- Developed and updated spreadsheets and reports to track and analyze performance using Microsoft Excel.
- Coordinated and scheduled office calls and zoom meetings for senior staff
- Developed strategies to streamline and improve office procedures.
- Maintained daily financial reports to management and owner
- Assisted and overlooked all five locations to maintain proper workflow and timelines
- Verified all patients' insurance to comply with guidelines and billing rules
- Assisted in any tasks that HR or owner were needing with strict deadlines
Assistant Store Manager
Maleficents Magic
03.2021 - 07.2023
- Managed all communication with customers
- Photographed and listed all inventory
- Categorized and organized all inventory
- Managed shipping of all orders
- Manage finances including COGS and total profits
Office Manager
LIV Hydration
11.2018 - 03.2021
- Interviewed, on-boarded, developed and oversaw daily activities of clerical and administrative office personnel
- Oversaw office operations to manage client correspondence, record tracking, and data communications
- Maintained impeccable office organization to support efficiency, professionalism, and performance objectives
- Managed office inventory and placed new medical supply orders
- Onboarded new and existing patients
Receptionist
Body Design Inc
06.2015 - 11.2018
- Sorted incoming mail and directed to personnel each day
- Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management
- Maintained daily calendars, set appointments with clients and planned office events
- Greeted visitors, assessed needs and directed to appropriate personnel
- Organized and booked travel plans and itineraries, including transportation and overnight accomodations for my boss
- Organized and updated schedules and monthly calendar obligations for various levels of management and staff
Assistant Art Teacher
Merage Jewish Community Center Of Orange County
05.2013 - 11.2016
- Contributed to positive, educational setting by delivering gentle discipline and promoting student success
- Monitored students in class and hallways to supervise, enforce rules, and support lead teacher
- Collaborated with teacher to devise and implement developmentally appropriate lessons aligning with school's mission
- Prepared lesson materials and visual aids to reinforce learning concepts
Education
High School Diploma -
Corona Del Mar High School
Newport Beach2012
Skills
- Executive support
- Administrative support
- Office management
- Schedule & calendar planning
- Travel arrangements
- Excel spreadsheets
Timeline
Executive Assistant to the Owners
Amada Franchise Inc.
12.2024 - Current
Executive Personal Assistant
William Ray Valentine
04.2024 - 11.2024
Administrative Assistant
California Therapy Solutions
03.2023 - 04.2024
Assistant Store Manager
Maleficents Magic
03.2021 - 07.2023
Office Manager
LIV Hydration
11.2018 - 03.2021
Receptionist
Body Design Inc
06.2015 - 11.2018
Assistant Art Teacher
Merage Jewish Community Center Of Orange County
05.2013 - 11.2016
High School Diploma -
Corona Del Mar High School
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