Celmira Carvalho
Sanford
Summary
Professional with substantial experience in streamlining administrative operations and coordinating team efforts. Skilled in managing schedules, handling communications, and optimizing office workflows. Recognized for strong organizational abilities and adaptability to changing demands. Effective collaborator focused on achieving results and supporting organizational goals.
Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship-building.
Dynamic administrative professional and leader with 10+ years of experience playing key role in attaining daily objectives and long-term goals across diverse office platforms. Excel in timely and accurate processing of accounts payable and receivable and applying advanced analytical acumen. Strongly committed to raising productivity and service quality via strategic planning and allocation of resources as well as implementation of process improvements. Skilled receptionist and liaison with superior communication, computer, support and organizational skills.
Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation, and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture.
Energetic Administrative Coordinator dedicated to assisting highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relations.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Results-oriented achiever with proven ability to exceed targets and drive success in fast-paced environments. Combines strategic thinking with hands-on experience to deliver impactful solutions and enhance organizational performance.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
15
15
years of professional experience
Work History
Administrative Coordinator
Bethel Stone Painting
01.2025 - 04.2025
- Enhanced store organization by accurately stocking shelves and maintaining inventory control.
- Streamlined stocking process for increased efficiency, following company guidelines and procedures.
- Maximized sales floor appeal with timely merchandise replenishment and presentation.
- Improved customer satisfaction by assisting shoppers in locating desired products quickly.
- Collaborated with team members to maintain a clean, organized work environment.
- Reduced stock discrepancies through diligent monitoring of inventory levels and conducting regular audits.
- Supported management in executing seasonal resets and promotional displays for optimal product visibility.
- Consistently met or exceeded productivity goals while ensuring compliance with safety guidelines.
- Participated in regular team meetings to discuss performance metrics, operational improvements, and upcoming initiatives or promotions.
- Promoted a positive shopping environment through friendly interactions with customers and providing efficient assistance when needed.
- Contributed to loss prevention efforts by identifying potential theft risks and promptly reporting suspicious activity to supervisors or security personnel.
- Demonstrated adaptability by effectively handling various tasks, including receiving shipments, organizing backroom storage, and updating pricing information.
- Ensured accurate labeling of merchandise through meticulous attention to detail during the stocking process.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Assisted in the recruitment process by screening resumes, scheduling interviews, and facilitating onboarding activities for new hires.
- Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
- Increased staff morale, planning team-building activities that fostered positive work environment.
- Implemented new scheduling system for conference rooms, eliminating double bookings and maximizing space utilization.
- Streamlined office operations, implementing digital file management systems to reduce paper waste and improve accessibility.
- Ensured compliance with company policies by maintaining up-to-date knowledge of regulations and conducting regular audits of procedures.
- Organized successful events by overseeing logistics, managing vendors, and coordinating promotional efforts.
- Collaborated with cross-functional teams to achieve project objectives within tight timelines.
- Improved customer satisfaction through prompt and professional handling of inquiries and concerns.
Administrative Officer
Angola Development Bank
06.2010 - 11.2024
- Enhanced store organization by accurately stocking shelves and maintaining inventory control.
- Streamlined stocking process for increased efficiency, following company guidelines and procedures.
- Maximized sales floor appeal with timely merchandise replenishment and presentation.
- Improved customer satisfaction by assisting shoppers in locating desired products quickly.
- Collaborated with team members to maintain a clean, organized work environment.
- Maintained effective team member communication.
- Examined and inspected stock items for defects and reported damages to supervisor.
- Answered queries and concerns and assisted customers with product selections.
- Completed floor replenishment to guarantee customer satisfaction and size availability.
- Maintained clean and organized stockroom by sweeping, mopping and removing empty boxes.
- Alternated goods in inventory by observing first-in and first-out approach to keep shelves organized and properly stocked.
- Monitored inventory levels in stockrooms and alerted management to any discrepancies.
- Helped customers locate desired items and transfer oversized items to vehicles.
- Processed and packaged stock items for customer purchases.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Updated reports, managed accounts, and generated reports for company database.
- Improved communication within the organization through regular updates on policies, procedures, and key events.
- Assisted in achieving company objectives through active participation in strategic planning sessions and goal setting initiatives.
- Promoted a culture of continuous improvement by regularly reviewing current practices and identifying opportunities for enhancement.
- Cultivated strong professional relationships with external stakeholders such as clients, suppliers, partners, or regulatory bodies.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Completed daily logs for management review.
- Performed wide-ranging administrative, financial and service-related functions.
- Assisted clients with daily living needs to maintain self-esteem and general wellness.
- Remained solutions-oriented in face of complex problems to assist management and overall business direction.
- Served as corporate liaison for finance, IT, and marketing departments.
Education
No Degree -
No Degree - Adult Nutrition Classes
University of Maine
Orono, ME04-2025
Bachelor of Science - Communication Sciences And Journalism
Independent University Of Angola
Luanda- Angola09-2011
Skills
- Scheduling appointments
- File organization
- Event planning
- Appointment scheduling
- Customer database systems
- Managing office supply inventory
- Travel arrangements coordination
- Office management
- Records management
- Document control
- Expense reporting
- Database administration
- Meeting planning
- Report preparation
- Flexible schedule
- Team building and leadership
- Client communication
- Office administration
- Decision-making
- Policy implementation
- Risk management
- Data confidentiality
- Financial reporting
- Processing expense reports
- Employee records management
Timeline
Administrative Coordinator
Bethel Stone Painting
01.2025 - 04.2025
Administrative Officer
Angola Development Bank
06.2010 - 11.2024
No Degree -
No Degree - Adult Nutrition Classes
University of Maine
Bachelor of Science - Communication Sciences And Journalism
Independent University Of Angola
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