Summary
Overview
Work History
Education
Skills
Timeline
Generic

Cerena Collins

Arlington ,TX

Summary

Dynamic professional with extensive experience in project coordination and financial reconciliation at Aerotek. Proven track record of managing complex initiatives, ensuring compliance, and exceeding deadlines. Adept at document management and fostering strong vendor relationships, demonstrating a commitment to accuracy and exceptional customer service.

Overview

17
17
years of professional experience

Work History

Project & Financial Operations Support

Aerotek; 7-11/Speedway
03.2024 - Current
  • Maintained accurate project timelines by regularly updating completion dates and status across multiple initiatives.
  • Performed cost reconciliation for both open and closed projects, ensuring financial accuracy and alignment with budget expectations.
  • Generated and analyzed weekly vendor open commitment reports to monitor outstanding obligations and support procurement planning.
  • Oversaw initiative cost tracking by maintaining detailed reports on outlier expenses and verifying proper cost reallocations.
  • Executed project closeout procedures in Nvision, ensuring compliance with internal controls and financial closure requirements.
  • Created and managed purchase orders in Oracle, supporting timely procurement and vendor engagement.
  • Proficient in project creation in Project Forum.
  • Demonstrated ability to work autonomously while consistently meeting or exceeding project deadlines.

Accounting Assistant

Ideal Floors
Duncanville, Texas
08.2023 - 03.2024
  • Reconciled daily transactions across all company bank accounts to ensure financial accuracy.
  • Monitored and tracked credit card receipts for all company purchases.
  • Prepared and filed property liens with the appropriate county offices.
  • Maintained lien records and tracked payment timelines for sold properties.
  • Organized and managed accounts payable documentation for the CEO.
  • Executed special projects and administrative tasks as assigned by the CEO.

Office Manager

Grant Halliburton Foundation
07.2022 - 03.2023
  • Liaison for board of directors.
  • Step in as Events Manager when needed- (executed The Hope Party 2022 with two days notice).
  • Track and direct all donations in the donor perfect platform.
  • Generate monthly acknowledgement by mail and after all fundraiser events.
  • Track all incoming checks and receipts for finance director.
  • Manage all incoming calls & handle each matter with professionalism and the highest customer service and create voice messages for company including all holidays and events.
  • Creatively arrange all lunches, parties, happy hours, etc.
  • Execute all requests & projects assigned by any staff or board member.
  • Track all incoming and outgoing mail for president and finance director.
  • Update donor perfect current files to meet company address standards and dedupe.
  • Generate bi-annual newsletter email and mailing list.

Dallas Chapter Director

DIFFA Dallas
03.2020 - 06.2022
  • Direct management of all DIFFA associated events, 10 events per year ranging from 150 to 1,500 attendees, raising over $1.5 million yearly.
  • Responsible for all strategic planning of marketing, events, & coordinating associated projects with Board of Directors.
  • First face of DIFFA through phone contact, vendor set ups, & talent recruitment.
  • Created all SOPs and tracking tools for Dallas chapter with updates.
  • Create & Launch ticketing & auctions sites through OneCause/Bidpal for each event.
  • Code & track all AP/AR and report to DIFFA Nationals (Headquarters).
  • Generate all invoices for donations & sponsorship payments.
  • Provide payment and tracking to all vendors while collecting W-9’s and COI’s.
  • Distribute Grants & paperwork to all recipients.
  • Inventory, Organize & transport all auction items to appropriate events with proper paperwork, labels, and tracking.
  • Arrange pickup with auction item winners post events within the month.
  • Track all Board of Trustees donations & dues.
  • Generate yearly tracking of Non-profit applications for Grants, develop timeline, & interview.
  • Manage all incoming calls & handle each matter with professionalism and the highest customer service.
  • Work directly with Board of Trustees (20-24 members) & Young Professionals (5-10 members).
  • Utilize all applications in Microsoft Office Suite, managing calendars for all meetings/events, creating mass email lists from OneCause database post events.
  • Track and direct all incoming/outgoing mail, sending private VIP invites for special events and track all RSVP’s.
  • Book all flights and hotels for business travel.
  • Creatively arrange all lunches, parties, happy hours, etc.
  • Execute all requests & projects assigned by any member.
  • Hire, organize, train, and assign all volunteers for each event.

Medical Office and Home Care Manager

TEN20 Medical
02.2017 - 02.2020
  • Maintain accreditation with hospitals and early renewal of all medical distribution licensing.
  • Ensure Medicare compliance for each company and all spinal representatives.
  • Promptly request purchase orders and track all generated invoices while monitoring tech paperwork for Medicare cases post-surgery.
  • Manage all incoming calls, direct to appropriate team members, and assist with matters of business with professionalism and care.
  • Test compliance with all employees and maintain organized and accurate filing.
  • Coordinate and host all company business meetings and events with staff, surgeons, and fellows.
  • Create commissions and sales reports for all biologic and metal sales each month while surmounting goals.
  • Developed and now administer a system to generate more accurate reporting on all account receivables.
  • Oversee the biologic reps’ progress and orders, and calculate their earnings to payroll in a timely manner.
  • Answer to both owners’ business and personal needs.
  • Maintain Outlook Office calendar for all meetings and events.
  • Book all flights and hotels for business travel.
  • Creatively arrange all lunches, parties, happy hours, etc.
  • Execute any project assigned by any executive, sales rep, or accounting staff member.
  • Track and direct all incoming/outgoing mail, including all FedEx packages.
  • Order medical, office, and kitchen supplies (also created a monthly budget to help with cost).
  • Keep flawless employee files, monitor complaints, generate write-ups, and sit in on all disciplinary meetings.

Front Desk Executive Administrative Assistant

SSCP MGMT (Applebee’s Corporate)
10.2016 - 02.2017
  • Managed all incoming calls, directed to appropriate team members, and assisted in all issues.
  • Obtained and submitted all garnishment orders, distributed to appropriate companies.
  • Filed all notices of unemployment to Texas Workforce Commission and scanned/saved each case.
  • Assisted the Vice President of Human Resources in daily work needs and personal needs.
  • Maintained Vice President’s calendar for meetings and events.
  • Executed all projects assigned by any executive or accounting staff member.
  • Filed and organized all store-based legal documents.
  • Collected data on incoming and outgoing employee checks and W-2s.
  • Tracked and directed all incoming, outgoing mail and FedEx packages.
  • Ordered office supplies within designated monthly budget.
  • Gathered monthly TABC reports for each store and tracked who required renewal with employees and with the state.

Store Manager

Tiff’s Treats
08.2008 - 06.2014
  • Managed staff of 20-plus employees seven days a week from open to close.
  • Kept spreadsheets tracking store’s quality measurements.
  • Handled all customers, entering couriers, and routing all orders with time efficiency.
  • Entered daily orders in fast pace environment with very short timelines.
  • Oversaw daily bank deposits and all money flow.
  • Managed scheduling throughout the district.
  • Handled all phone and online orders.
  • Scouted new hires and held interviews for the district.
  • Processed all new hire paperwork and all store filing.
  • Took care of all customer complaints and logged issues as well as solutions.
  • Trained new hires and new store managers.
  • Ordered all store supplies, while maintaining rotation and organization.
  • Staffed and organized special events throughout Houston.

Education

BBA - Business Administration And Management

The University of Texas at Arlington
Arlington, Texas, TX
05-2024

Skills

  • Financial reconciliation and reporting
  • Accounts payable and receivable
  • Project coordination
  • Administrative support
  • Document management
  • Deadline-driven work ethic

Timeline

Project & Financial Operations Support

Aerotek; 7-11/Speedway
03.2024 - Current

Accounting Assistant

Ideal Floors
08.2023 - 03.2024

Office Manager

Grant Halliburton Foundation
07.2022 - 03.2023

Dallas Chapter Director

DIFFA Dallas
03.2020 - 06.2022

Medical Office and Home Care Manager

TEN20 Medical
02.2017 - 02.2020

Front Desk Executive Administrative Assistant

SSCP MGMT (Applebee’s Corporate)
10.2016 - 02.2017

Store Manager

Tiff’s Treats
08.2008 - 06.2014

BBA - Business Administration And Management

The University of Texas at Arlington
Cerena Collins