Summary
Overview
Work History
Skills
Memberships
Timeline
Generic

CHAD SMITH

Daytona Beach,FL

Summary

Great at planning and executing entertainment programs as accomplished Venue Manager. Success in increasing participation with empowered staff and offering fresh new events for the community. Excels in handling back-end paperwork, financial records and booking management.

Overview

30
30
years of professional experience

Work History

Entertainment Venues Manager

City of Daytona Beach
06.2018 - Current
  • Coordinating the booking and scheduling of private and public Broadway performances, concerts and community events at the Peabody Auditorium(2,500 seats), Oceanfront Bandshell(5,000 GA), Oceanfront Park and other city venues
  • The position performs administrative duties including theater operational services, computer input of lease agreements for rentals, keeping accurate financial records, onsite supervision of events, establishing and maintaining positive community contacts and public relations and supervising two Office Specialists, the Marketing Coordinator, the Food and Beverage Manager, the Departments Budget Analyst, and the Box Office Manager/Assistant Manager.
  • Maintaining a 6M annual operation budget to be submitted to the Finance Department for yearly budget approval.
  • Preparation and implementing of marketing and promotional materials.

Community Events Manager

City of Daytona Beach
05.2017 - 06.2018
  • Under direction of the Cultural Services & Community Events Director assist in the administration of the department
  • Assist in an executive administration and direction for functions that included, but not limited to: Peabody Auditorium, Oceanfront and Daisy Stocking Park Band shells facility management and operations: athletic complex (Municipal Stadium) management and operations: contract, lease, and inter local agreements development and management for all City Facilities and administration of operational budgets
  • Position is responsible for working with city departments to provide quality governmental services to support events and marketing of city facilities to promoters, cultural groups and civic organizations
  • Assist in scheduling and supervision for Bike Week and Biketoberfest city services and events Manage over special projects planning and coordination including Emergency Management Operations Support Coordinators during busy periods such as NAIA, BCU homecoming and other city wide special events that require coordination between state, county and local government agencies that will include CVB, DB Chamber and local merchants Monitors contracts and agreements to ensure compliance and the used of the facility are in accordance with all safety codes.

Events Manager

Daytona State College
09.2008 - 05.2017
  • Practices organizational, scheduling and communication skills through highly responsible administrative and management work
  • Assists in the planning, promoting, marketing, coordinating and directing of activities within the facility
  • Serves as primary contact in creating and maintaining the master event calendar
  • Including booking of rental spaces, the execution of rental agreements, monitors contracts and agreements to ensure compliance and the used of the facility are in accordance with all safety codes
  • Serves as principal, News Journal Center on-site staff person responsible for: building hours of operation, special events and performances, conducting tours, organizing/coordinating set-up & break-down for events, performances and meetings
  • Development and management of annual budget for facility operational expenses and anticipated revenues
  • Administer contracts including preparation of necessary documents, customer billing and accounts receivable controls and preparation of necessary reports to
  • Supervises day-to-day Box Office operations that including accounting controls “checks and balances” system making daily deposit to the cashier's office on campus
  • Compile data and maintain reports necessary for compliance with naming rights agreement and ECHO grant funds associated with the News-Journal Center
  • Active Manager for events, performances and graduations hosted at the News-Journal Center ensuring the facilities and services being provided are at the highest level
  • Senior College Admiration as a member of the College's Critical Incident Management Team Manage and supervise day-to-day work assignments for: (7) Full-time, (8) part-time employees Conduct meeting with: Entire staff to review past, current and future performances / events to make sure all ticketing, technical set-ups and staffing requirements are schedule Facilities Services Department to review future performances / events to make sure all HVAC systems, facility operations, contracted cleaning service requirements have been scheduled, review of any submitted maintenance work orders and discussions on weekly, monthly and yearly preventive maintenance projects Campus Safety to manage and supervise day-to-day work assignments for Full-time College Safety Officers and Daytona Beach Police Officer who assist in proving a safe environment inside and in the parking lot areas
  • Collaborate with: Deputy Chief of Campus Safety to manage and supervise day-to-day work assignments for full-time college safety officers and Daytona Beach Police Officers who assist in providing a safe environment inside and surrounding areas of the News-Journal Center for all 300 rehearsals and performances held at the News-Journal Center
  • Senior College Administration as a member of the college's critical incident management team.

Facility Manager

News-Journal Center
01.2007 - 09.2008
  • Manages the facility of the News-Journal Center, including but not limited to, facility systems and HVAC systems, facility operations, and routine maintenance
  • Practices excellent organizational, scheduling, and communication skills through a fast-paced work environment
  • Assists in the planning, promoting, marketing, directing/coordinating of activities within the facility
  • Serve as a key staff member responsible for maintaining hours of operation for the theaters, serving as the on-site person for special events, conducting tours, and set-ups/breakdowns, Serves as primary contact in keeping the general use calendar up to date and handles bookings for both theaters
  • Including the execution of rental agreements to ensure compliance
  • Develops and monitors contracts for outside services
  • Develops and maintains theater operational polices and procedures
  • Ensures appropriate levels of confidentiality for operational policies
  • Review and adapts strategies to achieve rental capacity of the News-Journal Center
  • Works with Executive Director to attract bookings and implement marketing program
  • Confers with lessees on event requirements and coordination all division functions with the News-Journal Center to ensure the proper physical set-up and requirements of all show and events are met
  • Ensures a consistent professional image of the News-Journal Center
  • Establishes and supervises the usher program and other volunteer components of the News-Journal Center
  • Oversees personnel and purchasing issues
  • Manages accounts payable/receivable
  • Works with the Executive Director on coordination of annual budget.

Administrative Coordinator

Daytona Beach International Airport
06.2006 - 01.2007
  • Negotiates and enters service contracts for the Daytona Beach International Airport
  • Monitors contracts and agreements to ensure compliance with the terms of the contracts
  • Overseeing $1M of contracted services which include: Ground Transportation, Landscaping & Irrigation, Janitorial, Parking, Security, Wildlife & Pest Control, Waste Management, Ambassador Program, Vehicle Acquisition, Lease and Maintenance Programs, Interior/Exterior Tree & Plant Maintenance, Interior/Exterior Window Cleaning.

Director - Marketing & Sponsorship Development

Sports Network International Inc.
03.2006 - 06.2006
  • Responsible for researching and developing future expansion of company with new events and sponsorships
  • Travel to contracted events to support event operations.

Executive Director

Sevierville Events Center
12.2005 - 03.2006
  • Oversaw the starting of the fifty-million-dollar construction of Sevierville Events Center which includes: 100,000sq of Exhibit Hall, 20,000sq Ballroom, 100,000sq Meeting Rooms, 64,000sq of outdoor exhibit space
  • Responsible in gaining community support and relate to the community leaders, citizens, and clients daily
  • In addition to directing/managing this key city asset
  • Develop rules/regulations for the maintenance, use and operation of the facility
  • Represented the facility through speaking engagements, attending meetings, etc
  • To give information to interested organizations, groups, and individuals to keep them informed and solicit support for the Sevierville Events Center operation
  • Developed its first annual budget covering the Center's operational and anticipated revenues.

Assistant Director

Ocean Center
07.1993 - 11.2005
  • Directed day to day operations of a 225,000sq convention center with 10,000 arena seats, average about 300 booked event days per year which included: Booking/coordinating all venue events, Negations/contract approvals with event clients, Administration and preparation of annual budgets, Promulgating facility rules and regulations, Conferring with clients/lessees on event requirements, Monitoring lessee contract compliance during events, Staffing/training of all key positions, Coordinating presentations in front of civic, government, and corporate boards, Preparing and presenting justification for proposals on capital purchases, service expansion, and operating policy changes, Creating synergy with government, tourism, and related agencies to maximize local support
  • Developed long-term planning initiatives and operational strategy for booking, marketing, operating, staffing, and budgeting the venue which included: Supervising sales and marketing operations, engineering, event services, and ticket office departments, Providing leadership to 24 fulltime employees and oversight of up to 350 part-time staff, Team up with the executive director for strategy and implementation of total marketing program, Managing a network of contacts with booking agents, professional managers, and local arts groups, Reviewing final financial reports from all events; oversee final billing and close accounts upon payment.

Skills

  • Policy Implementation
  • Strategic Planning
  • Financial Management
  • Workforce Management
  • Staff Development
  • Operations Management
  • Marketing
  • Contract Management

Memberships

  • Florida Festivals & Events Association
  • Association of Performing Arts Professionals
  • International Association of Venue Managers
  • International Entertainment Buyers Association
  • Florida Presenters Association
  • Florida Venue Managers Association

Timeline

Entertainment Venues Manager

City of Daytona Beach
06.2018 - Current

Community Events Manager

City of Daytona Beach
05.2017 - 06.2018

Events Manager

Daytona State College
09.2008 - 05.2017

Facility Manager

News-Journal Center
01.2007 - 09.2008

Administrative Coordinator

Daytona Beach International Airport
06.2006 - 01.2007

Director - Marketing & Sponsorship Development

Sports Network International Inc.
03.2006 - 06.2006

Executive Director

Sevierville Events Center
12.2005 - 03.2006

Assistant Director

Ocean Center
07.1993 - 11.2005

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CHAD SMITH