Chaim Porges
Brooklyn,NY
Summary
Dynamic Construction Office Manager at Superb Builders Group with expertise in cost control and conflict management. Successfully streamlined operations, reducing budget overruns and enhancing project timelines. Proven ability to foster relationships and improve team performance through effective training and communication. Committed to maintaining high standards of health and safety compliance.
Overview
15
15
years of professional experience
Work History
Construction Office Manager
Superb Builders Group
07.2016 - Current
- Provided administrative support during bidding processes by preparing documentation packages, tracking submissions, and communicating updates to relevant parties.
- Oversaw employee scheduling, timesheet management, and payroll processing to maintain accurate records.
- Managed accounting invoices and billings, balanced accounts and created financial reports.
- Streamlined office operations by implementing efficient document management and filing systems.
- Coordinated procurement of project plans and specifications and routed data to construction management team.
- Communicated with clients daily via emails, telephone, texting and social media.
- Managed vendor relationships to ensure timely delivery of materials and services at competitive prices.
- Obtained and reviewed construction insurance information and delivered to contract administrators.
- Implemented safety protocols in the workplace, resulting in fewer injuries and increased compliance with regulatory standards.
- Coordinated travel arrangements for team members attending conferences or conducting site visits, optimizing costs while ensuring convenience.
- Facilitated smooth project handovers through comprehensive documentation and thorough training sessions for new staff members.
- Assisted in resolving disputes between subcontractors or other stakeholders using diplomacy skills that resulted in positive outcomes without jeopardizing project timelines.
- Reduced budget overruns by closely monitoring expenses and implementing cost-saving measures.
- Improved project timelines by coordinating with team members on schedules, resources, and deadlines.
- Maintained up-to-date knowledge of industry trends by participating in professional development activities such as workshops or webinars.
- Served as a liaison between construction teams and clients, addressing concerns and ensuring satisfaction throughout the project lifecycle.
- Evaluated employee performance and provided constructive feedback, contributing to increased productivity and job satisfaction among team members.
- Executed plans and specifications for public works bids and created addendums that accounted for changes impacting bid pricing.
- Completed bi-weekly payroll for 15 employees.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Negotiated and executed contracts on behalf of department.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
Property Manager
Domes Properties
09.2010 - 07.2016
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Maintained positive landlord-tenant relationships, ensuring clear communication and prompt resolution of any disputes.
- Completed final move-out walk-throughs with tenants to identify required repairs.
- Conducted regular property inspections, identifying areas for improvement and proactively addressing potential safety hazards.
- Oversaw lease agreements from inception to termination, ensuring compliance with local regulations and protecting the interests of both landlords and tenants.
- Enhanced tenant satisfaction by promptly addressing concerns and resolving issues in a timely manner.
- Coordinated with maintenance staff to ensure timely completion of repairs, minimizing downtime for tenants and maintaining property aesthetics.
- Followed up on delinquent tenants and coordinated collection procedures.
- Maintained original leases and renewal documents in digital and hardcopy format for property management office.
- Managed multiple properties simultaneously, coordinating efficient allocation of resources and streamlining communication channels to maintain high levels of operational excellence.
- Introduced prospective tenants to types of units available and performed tours of premises.
- Monitored timely receipt and reconciliation of rent collections in accordance with landlord and resident statutes.
- Increased property occupancy rates by effectively marketing available units and conducting thorough tenant screenings.
- Verified income, assets, and expenses, and completed file tracking sheet for each applicant.
- Streamlined rent collection processes, reducing late payments and improving overall revenue generation.
- Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays, and schedule changes.
- Coordinated with janitorial and engineering staff on maintenance and upkeep.
- Coordinated with legal counsel to resolve tenant disputes.
- Negotiated favorable contract terms with vendors, resulting in reduced operating expenses without compromising on service quality.
- Increased revenue with strategic lease renewal negotiations, focusing on tenant retention.
Education
High School Diploma -
UTA of KJ
Monroe, NY09-2006
Skills
- Scheduling and planning
- Health and safety compliance
- Estimating and bidding
- Change order management
- Dispute resolution
- Permitting and inspections
- Cost control
- Document control
- Contract administration
- Subcontractor coordination
- Site supervision
- Material management
- Customer service
- Clear oral/written communication
- Organizational skills
- Relationship building
- Customer relations
- Office administration
- Employee supervision
- Billing
- Office management
- Employee training
- Operations management
- Training and coaching
- Scheduling and calendar management
- Payroll processing
- Staff management
- Scheduling
- Team supervision
- Staff training
- Inventory control
- Scheduling coordination
- Staff hiring
- Administrative support
- Project management
- Conflict management
- Document management
- Documentation and control
- Facility management
- Workflow optimization
- Compliance monitoring
- Team bonding
- Performance improvement
- Workflow planning
- Business administration
- Report preparation
- Meeting planning
- Administrative oversight
- Human resources
- Contract negotiations
- Expense reporting
- Budget administration
- Travel coordination
- Proposal writing
- Presentation design
- Senior leadership support
- Vendor engagement
- Teamwork
- Teamwork and collaboration
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Multitasking Abilities
- Reliability
- Excellent communication
- Critical thinking
Languages
English
Full Professional
yiddish
Native or Bilingual
Hebrew
Full Professional
Timeline
Construction Office Manager
Superb Builders Group
07.2016 - Current
Property Manager
Domes Properties
09.2010 - 07.2016
High School Diploma -
UTA of KJ
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