Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Hi, I’m

Chairety McIntosh

Executive Assistant
TX
Chairety McIntosh

Summary

Dedicated Executive Assistant with excellent experience in US and global industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality and customer satisfaction. Dependable and quick-learning team player with effective communication and organization skills. Successfully manages high-volume workloads in rapidly changing environments. Proven track record supporting professional needs with well-organized precision.


Current Top-Secret Special Compartmented Information Security Clearance, with Counter Intelligence Polygraph – May 2016, with Special Security Background Investigation – May 2019


US Air Force Veteran – US Intelligence; in support of Operation Desert Shield/Storm

Overview

32
years of professional experience

Work History

Salesforce

Executive Assistant
02.2022 - 09.2022

Job overview

  • Proactively managed calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce requirements.
  • Coordinated internal and external meetings, to include customer and on/off-site meetings.
  • Booked appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Effectively interfaced with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognized key players within all organizations.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Screened calls and emails, and initiated actions to respond to or direct messages for managers.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.

Northrop Grumman

Principal Logistics Planner & Special Projects
10.2020 - 02.2022

Job overview

  • Analyzed technical data and reports to determine spares and support equipment provisioning requirements.
  • Reviewed spare and equipment depletion analysis in order to provide specific recommendations for spare/repair parts and support equipment posturing for the contract and customer needs.
  • Coordinated with customer regarding asset position and allocation of inventories and other related Contractor Acquired Property (CAP) and Government Furnished Equipment (GFE).
  • Generated inventory reports on asset and obsolescence tracking; including Return Material Authorizations (RMA) and facilitation of Military Standard Requisitioning and Issue Procedures (MILSTRIP) requisitions in support of CONUS and OCONUS operations.
  • Initiated material procurement requests.
  • Documented management for all drawings and vendor manuals.
  • Liaised between warehouse personnel and customer to facilitate account and operational needs.
  • Collaborated with shipping department staff to facilitate smooth materials returns to correct vendors.
  • Reported customer feedback to management.
  • Maintained department procedures manual detailing processing requirements for each individual account.
  • Maintained excellent working relationships with customers by efficiently responding to inquiries and complaints concerning work orders, invoices and shipments,.

AECOM/Amentum

Communications & Action Officer, Management Support, Program Administrator
10.2017 - 10.2020

Job overview

  • Prepared and distributed Program Staff communications; monitored, drafted and coordinated responses to and from the Program Management Office.
  • Closely collaborated with contract customers; coordinated, tracked and closed all actions and requirements.
  • Prepared event communications for special events, took photographs during event, and promoted to appropriate entities.
  • Utilized Adobe Suite and Microsoft Publisher for creation of content, photo manipulation and publication design.
  • Developed and implemented a complete rebranding campaign for the assigned contract.
  • Designed print collateral materials and coordinated branding across multiple communications channels.
  • Supported media relations consultants in outreach and fundraising campaigns, to the customer and local governments.
  • Cultivated productive relationships with major businesses, securing profitable partnerships.
  • Prepared or edited organizational publications such as employee newsletters, corporate and customer communications.
  • Prepared for public relations presentations and plans by gathering information on business objectives, vision, local business partnerships, brand strategy, competition and industry trends.
  • Organized yearly, off-site holiday event for contract moral and fundraiser for local, various charity organizations.
  • Handled inbound contacts and provided customer service according to departmental policies and procedures.
  • Acted as sole back up to travel administrator, ensuring appropriate messaging and personnel accountability was carried out. Processed expense and reimbursement reports, as required. Provided monthly travel report to the customer.

Northrop Grumman

Administrative Assistant
07.2016 - 10.2017

Job overview

  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.

Lockheed Martin

Sr. Program Administrator
10.2011 - 06.2016

Job overview

  • Scheduled and facilitated various meetings, to include quarterly Program Management Reviews, all-hands, on/off-site meetings, moral, social and charity events.
  • Performed administrative duties to include Passport and Visa applications, conference room scheduling, employee file maintenance, travel messaging and arrangements, expense report processing, maintained personnel distribution lists and accesses, & acted as back up the lead administrator to all LM contracts at the assigned site (~150 employees), ensured corporate policy and communications were interpreted, disseminated & implemented to all programs.
  • Processed, tracked and maintained all expatriate pay allowances on a weekly basis.
  • Acted as the HR liaison assisting with Corporate & Site audits, personnel & payroll issues, entitlement queries/tracking, etc.
  • Performed as the e-Timecard Administrator, ensured all timecard requirements were met, and timecards submitted & processed on time.
  • Maintained and created program websites, aliases, customer and contract briefing material, org charts, phone lists, recall rosters & visit agendas.
  • Communicated & assisted with VISA/SOFA requirements, guidance & processing.
  • Ensured up to date documents, such as the Work Authorizations and Org Charts were disseminated and uploaded to customer SharePoint sites.
  • In-processed new employees & out-processed outgoing employees.

Ground Solutions, GS

Sr. Project Management & Planning Ops Rep
05.2009 - 10.2011

Job overview

  • Managed and coordinated all business rhythms, deliverables, and office operations for the VP, ensuring goals and business objectives were met, as well as, implementing any enhancements/requirements.
  • Liaised between the VP, Directors, PM’s, and their staff to collect and analyze specific data and communicate findings via meeting facilitation, training, etc.
  • Updated, assigned, responded, and tracked to closure action items, including external data requests from customers.
  • As the Executive Planning Panel (EPP) Coordinator, scheduled and facilitated all EPP meetings, maintaining document control and accurate record of actions and results.
  • Assisted Directorate Administrator with maintenance and co-ownership of the Unity website, and various other projects, as required.

Lockheed Martin

Sr, Executive Assistant
10.2007 - 05.2009

Job overview

  • Provided specialized assistance to the President of Pacific Architects and Engineers (PAE); a company consisting of over five thousand employees.
  • Maintained executive and staff calendars, arranged travel, and reconciled travel expense accounts.
  • On call, 24/7, to support the President while on international business travel, and to assist with early and late meetings to accommodate managers and employees located overseas.
  • Supported functional and direct staff to include training new employees, assistance with travel, invoice payment processing, policy interpretation, and communications.
  • Interfaced daily with Legal, Lockheed Martin team members and potential teammates as the Administrator for Non-Disclosure Agreements.
  • Compiled weekly activity reports and chart prep assistance.
  • Company timecard administrator.
  • Company Event Coordinator for monthly and annual meetings, to include all team building events.
  • Assisted with compliance and ethics roll-out and tracking.

Lockheed Martin

Administrative Assistance Support
02.1993 - 10.2007

Job overview

  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Business travel arrangement and expense report processsing.

United States Air Force

Signals Collection Officer
08.1990 - 10.1992

Job overview

  • Performed signals analysis using spectrum analyzers, oscilloscopes, various types of demodulators, and bit synchronizers within Operations.
  • Created and maintained computer-based performance logs on various workstations.
  • Performed quality control of reports to forward to other sites.
  • Performed hardware and software troubleshooting and assisted with Satellite Radome tours.
  • Trained incoming personnel.

Education

Naval Technical Training Center
Pensacola, FL

Signals Intelligence Analyst Technical Certification from Signal Intelligence
08.1990

University Overview

Coursework included technical mathematics, electronic technology, fundamentals of cryptography and hands-on training

  • Awarded the Samuel FB Morse Code Award for superior code skills
  • Honoree of the National Defense Service Medal for active duty during wartime

Skills

  • Executive Schedule Management
  • Travel Arrangement Coordination
  • Confidentiality and Discretion
  • Calendar and Scheduling Software
  • Correspondence and Memos
  • Meeting Agenda Preparations
  • Board of Directors Support
  • Special Event Projects
  • Microsoft Suite
  • Records Management Databases
  • Bookkeeping and Basic Accounting
  • Morale Event Coordination and Fundraising

Additional Information

Additional Information

"Go for it, never back down, and don't give in, because there is no greater satisfaction in life than using your gifts to help others and to contribute to your community and country." Madeleine Albright

Timeline

Executive Assistant
Salesforce
02.2022 - 09.2022
Principal Logistics Planner & Special Projects
Northrop Grumman
10.2020 - 02.2022
Communications & Action Officer, Management Support, Program Administrator
AECOM/Amentum
10.2017 - 10.2020
Administrative Assistant
Northrop Grumman
07.2016 - 10.2017
Sr. Program Administrator
Lockheed Martin
10.2011 - 06.2016
Sr. Project Management & Planning Ops Rep
Ground Solutions, GS
05.2009 - 10.2011
Sr, Executive Assistant
Lockheed Martin
10.2007 - 05.2009
Administrative Assistance Support
Lockheed Martin
02.1993 - 10.2007
Signals Collection Officer
United States Air Force
08.1990 - 10.1992
Naval Technical Training Center
Signals Intelligence Analyst Technical Certification from Signal Intelligence

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Chairety McIntoshExecutive Assistant