Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Chanel Nelson

San Diego,CA

Summary

Detail-oriented Executive Assistant with 20 years of experience supporting senior leadership in dynamic environments. Expertise in complex administrative tasks, including calendar management, travel coordination, and expense oversight. Recognized for maintaining confidentiality and delivering high accuracy while managing competing deadlines. Committed to enhancing operational processes and fostering collaborative relationships to drive organizational success.

Overview

18
18
years of professional experience
1
1
Certification

Work History

Executive Assistant to CEO and Entrepreneur

San Diego, USA
08.2017 - Current
  • Provide support to high-profile CEO and family for business and personal requirements while exercising discretion and confidentiality at all times
  • Manage President of the Company's business calendar and expense reports for members of the executive team
  • Coordinate entire process of domestic and international travel arrangements for commercial and private travel for over 20 trips annually, as well as creating clear, detailed and personalized itineraries for each traveler
  • Take meeting minutes and create action lists for each executive
  • Respond to inquiries in a timely and professional manner
  • Project manage multiple repair projects for personal and investment properties, including coordinating vendors, preparing expense reports, managing QuickBooks, updating property information sheets, interacting with tenants, and providing tax information to state agencies and accountant
  • Proactively manage CEO and family calendar, anticipating and resolving conflicts and handling changing circumstances with ease and efficiency
  • Manage errands and provide transportation to appointments
  • Research the most cost-effective companies when organizing private and company parties on behalf of the CEO for 12-60 guests; responsible for venue layout, décor, catering, and entertainment
  • Designed, coordinated and executed the company nursing room to comply with regulations
  • Saving the company money on designers and compliance
  • Plan company events and dinner parties for 25+ guests by choosing the venue, décor, and finalizing guest lists and invitations
  • Organize and execute executive retreat, managing all aspects of logistics, scheduling, and coordination

Community Association Administrative Assistant

San Diego, USA
03.2007 - 08.2017
  • Assisted Regional Manager and Community Managers in the day-to-day operations
  • Managed multiple calendars for the Regional Manager, Community Managers, Board Members and Committee Members
  • Trained new employees and created a department training manual
  • Scheduled and project managed multiple projects for various associations
  • Efficiently executed general office duties: maintained office supply inventory, answered phone calls, responded to voice messages, mail and emails, attended to walk-in customers
  • Generated violation notices and tracked compliance, processed work orders and ensured work was completed in a timely manner

Education

General Studies -

Palomar College
San Marcos, CA

Skills

  • Analytical Problem Solving
  • Communication
  • Customer Engagement
  • Domestic and International Travel Management
  • Sensitive Data Handling
  • Event Planning
  • Calendar Management Expertise
  • Excel
  • Gatekeeping
  • Google Workspace
  • Meeting planning
  • Microsoft Office and QuickBooks
  • Organization
  • Time management
  • Relationship Management
  • Research
  • Mail handling

Certification

  • Notary Public- California

Timeline

Executive Assistant to CEO and Entrepreneur

08.2017 - Current

Community Association Administrative Assistant

03.2007 - 08.2017

General Studies -

Palomar College

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Chanel Nelson